Donor Events Coordinator

New York City Ballet Company; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

New York City Ballet seeks an enthusiastic and responsible Associate, Special Events to join a five‑person events fundraising team. You will support the planning and execution of a diverse portfolio of donor events and corporate partnerships, ensuring memorable experiences that advance the Ballet's philanthropic goals.

In this role, you will coordinate seating, draft materials, manage mailings, and assist with sponsorship fulfillment, vendor coordination, and on‑site event execution.

Qualifications

• Bachelor’s degree required.
• 1+ year of professional work experience in event planning or fundraising.
• Outstanding attention to detail, follow‑through, and organizational skills.
• Excellent written and oral communication, diplomacy and judgment.
• Ability to multi‑task, prioritize, and problem‑solve in a fast‑paced environment.
• Willingness to work evenings and weekends for performances and events.
• Knowledge of Tessitura is a plus.

Responsibilities

• Track fundraising progress, process event payments and acknowledgements, and handle guest management for Fall Gala and Annual Luncheon.
• Coordinate theater seating and ticketing logistics with the Box Office.
• Draft event materials including invitations, programs, and pre‑sale letters.
• Organize mailings and coordinate print production and mail house distribution.
• Assist with donor outreach, sponsorship fulfillment, and stewardship activities.
• Collaborate with Development and other departments to ensure seamless event planning.
• Coordinate vendor logistics (caterers, rentals, photographers, musicians).
• Support onsite event execution, including registration and guest hospitality.
• Oversee Patron Lounge operations, room setup, bar inventory, and financial reconciliation.
• Maintain the Development Department’s events calendar and master calendar usage.
• Organize Playbill listings for Special Event donors.
• Maintain Tessitura records and data integrity.
• Monitor NYC social calendars to avoid scheduling conflicts.
• Assist with office organization and year-end archiving.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Diplomacy and judgment

Multitasking

Problem solving

Flexible schedule

Education

Bachelor's degree

Tools

Tessitura

Job description

New York City Ballet seeks an enthusiastic and responsible Associate, Special Events to join a five‑person events fundraising team. You will support the planning and execution of a diverse portfolio of donor events and corporate partnerships, ensuring memorable experiences that advance the Ballet's philanthropic goals.

In this role, you will coordinate seating, draft materials, manage mailings, and assist with sponsorship fulfillment, vendor coordination, and on‑site event execution.