Donor Engagement and Events Coordinator

GOEBEL FIXTURE COMPANY; North Salem (MA); On-site; USD 31,000 - 33,000; Full time

Job summary

Peabody Essex Museum in Salem, MA, is hiring a full-time entry level Donor Engagement and Events Coordinator to provide administrative, planning and onsite support for development events and donor activities.

Reporting to the Director of Donor Engagement and Events, the role coordinates registrations, RSVPs, photography requests, and scheduling using Google calendar and Zoom, with duties expanding to invoicing and budget tracking.

Qualifications

• Bachelor’s Degree and 1+ year experience or equivalent.
• Excellent attention to detail and outstanding oral and written communication skills.
• Experience with MS Office, Google Docs, Zoom Meetings.
• Familiarity with Tessitura or similar database systems.

Responsibilities

• Coordinate on-site registration and event collateral.
• Update RSVP lists and post-event attendance in Tessitura.
• Assist with scheduling tours and events and travel/logistics.
• Support invoicing, budgeting, and expense reporting for development events.
• Help plan PEM Gala and related communications calendars.

Skills

Attention to detail

Oral and written communication

Planning

Relationship management

MS Office

Google Docs

Zoom Meetings

Tessitura

Education

Bachelor's Degree

Tools

Tessitura

Job description

• Base Pay $22.27 - $24.07 / Hour
• Employee Type Non Exempt FT

Description

Peabody Essex Museum has an immediate opening for a full time entry level coordinator within the Development Department. Reporting to the Director of Donor Engagement and Events, the Donor Engagement and Events Coordinator provides general administrative, planning and onsite support for various development events as well as donor engagement activities throughout the department. In addition, they provide onsite and virtual event support for all development events. These events help achieve annual stewardship & fundraising objectives.

This position coordinates onsite registration at events and associated collateral and follow-up activities such as updating rsvp’s and post event attendance in the Tessitura database and event tracking documents. This role also coordinates the scheduling and logistics around select tours and events for development, submits photography requests for Development events, confirms photography request lists, and circulates photo stewardship to the development team. In addition, the coordinator assists with scheduling appointments and meetings on Google calendar and Zoom, organizes and files documents and travel plans, gathers and disseminates information and assists with invoicing, budget tracking and expense reporting for all Development Events.

The coordinator plays a key role in the execution of the PEM Gala and PEM Gala Committee meetings (annual museum fundraiser). The coordinator supports preparing, submitting all development event and engagement communication requests to the in-house Associate Design Director, Development including drafting invitation and communication copy, scheduling of send dates and maintaining the communications calendar. The coordinator also maintains the social media calendar and event list tracker and facilitates hardcopy and digital invitation mailings. In addition, they build event pages and draft web copy for events.

Evening and weekend work is required during virtual and in person special events. The coordinator maintains the confidentiality of all institutional and personnel matters and works on special nonrecurring and ongoing projects, and other duties as assigned.

Requirements

The ideal candidate will have a Bachelor’s Degree and one or more years of experience or training, or the equivalent combination of education and experience. Excellent attention to detail, outstanding oral and written communication skills and proven problem-solving and planning capabilities are desired. A background in development, art history and art museum experience, as well as a passion for the world of art, creativity, art history and our rich cultural history are desirable. We are seeking a mature level of judgment and decision-making in a changing, forward-thinking operating and visitor focused environment. The ideal candidate also has a high degree of patience, good humor and fortitude in managing relationships with various parties, including other departments, donors and external partners. A demonstrated ability to forge mutually-respectful and effective relationships with a diverse group of personalities is a plus, as is experience in MS Office suite, Google Docs, Zoom Meetings and Zoom Webinar, knowledge of Tessitura or similar database program. The hiring range for this role is $22.27 to $24.07 commensurate with experience.

Summary

For serious consideration, please note that both a resume and cover letter are required as part of the application process.

PEM strives to create a community of belonging that draws upon the widest pool of talent, embracing individuals of all backgrounds, life experiences, and perspectives. We seek candidates who can contribute to helping us achieve our goals and encourage you to apply for our open positions identifying the contributions you can make.

PEM considers all qualified candidates without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, gender identity, sexual orientation, genetic information, pregnancy or pregnancy related condition or any other characteristic protected by law.