DoD Subcontracts & Procurement Specialist

Riverside Research; Fairfax (VA); On-site; USD 83,000 - 100,000; Full time

Job summary

Riverside Research Institute seeks a Subcontracts and Procurement Specialist to manage cradle-to-grave subcontracting across R&D, hardware, software, and services from Fairfax, VA. You will ensure FAR/DFARS compliance, lead RFP/RFQ processes, and collaborate with engineering and finance to meet schedule and cost goals.

The role emphasizes CPSR documentation, vendor management, and strong negotiation skills in a fast-paced defense-oriented environment.

Qualifications

• 5–7 years of procurement/subcontract administration in DoD or defense environments.
• 3 years of hands-on Deltek Costpoint Procurement Module.
• Strong understanding of FAR/DFARS and ITAR/EAR.
• Prior CPSR-compliant procurement experience.

Responsibilities

• Lead cradle-to-grave subcontract and procurement actions in compliance with FAR, DFARS, ITAR/EAR, and company policies.
• Prepare and issue RFPs/RFQs, evaluate supplier proposals, perform cost/price analyses, and negotiate terms and conditions for Cost, T&M, and FFP.
• Manage procurement and subcontracts supporting R&D, IR&D, prototype hardware manufacturing, engineering services, software licensing, and specialized materials.
• Evaluate, onboard, and manage subcontractors/vendors according to key business criteria.
• Draft agreements, modifications, change orders and flow down requirements aligned with technical, schedule, and compliance needs.
• Support proposal development by issuing competitive subcontractor/vendor RFPs/RFQs, contributing to subcontracting plans and supporting pricing or cost volumes.
• Ensure audit-ready records and documentation in support of CPSR requirements, subcontract and procurement file compliance.
• Partner with engineering, finance, and project teams to clarify technical requirements, align material and service needs and maintain schedule integrity.
• Manage supplier performance, resolve issues, improve sourcing efficiencies, and build strong vendor relationships across small and large businesses.
• Provide exceptional support to internal stakeholders while maintaining a high standard of professional conduct with external partners.
• Other duties as assigned.

Skills

FAR/DFARS knowledge

Negotiation

Analytical thinking

Independent worker

Education

Bachelor's degree in business/related field

Tools

Deltek Costpoint

MS365

Adobe Acrobat Pro

Job description

Riverside Research Institute seeks a Subcontracts and Procurement Specialist to manage cradle-to-grave subcontracting across R&D, hardware, software, and services from Fairfax, VA. You will ensure FAR/DFARS compliance, lead RFP/RFQ processes, and collaborate with engineering and finance to meet schedule and cost goals.

The role emphasizes CPSR documentation, vendor management, and strong negotiation skills in a fast-paced defense-oriented environment.