Documentation Coordinator

Gehl Food & Beverage; Town of Germantown (WI); On-site; USD 34,440 - 44,083; Full time

Benefits offered by this job

On-demand pay

Quarterly bonuses

Full benefits

PTO & holidays

Growth opportunities

Team culture

Job summary

Gehl Food & Beverage is hiring a Documentation Coordinator to organize supplier documents, review for completeness, and maintain files in SharePoint and internal systems. You'll apply FDA/USDA/TTB basics and support supplier onboarding and audits.

The role collaborates with Procurement, Operations, R&D and FSQ teams and requires strong attention to detail and solid communication skills. Base pay starts at $25/hour with region-based adjustments; full benefits, on-demand pay, and growth

Qualifications

• High school diploma required; associate's or bachelor's degree in FSQ, science, supply chain or related field preferred but not required.
• Strong attention to detail and comfort working with documents and data.
• Good communication skills and ability to work with internal teams and suppliers.
• Basic proficiency with Microsoft Office; experience with SharePoint or documentation systems is a plus but training will be provided.
• Ability to stay organized and manage multiple small tasks throughout the day.

Responsibilities

• Collect and organize supplier documents such as specifications, allergen statements, Letters of Guarantee, COAs, and packaging compliance forms.
• Review documents for completeness and accuracy using established checklists and SOPs.
• Maintain clean, organized files across SharePoint, TraceGains, and internal systems.
• Monitor incoming documentation and route items through FSQ workflows.
• Track outstanding requests and follow up with suppliers when information is missing.
• Support routine documentation tasks for new materials, changes, and supplier onboarding.
• Apply basic regulatory requirements (FDA, USDA, TTB) to documentation checks.
• Assist with annual supplier reviews and audit preparation by ensuring files are up-to-date.
• Maintain version control and ensure documents match current standards.
• Work with Procurement, Operations, R&D, and FSQ teams to ensure documentation is available when needed.

Skills

Attention to detail

Communication skills

Organizational skills

Education

High school diploma

Associate/Bachelor preferred

Tools

SharePoint

MS Office

Documentation systems

Job description

Job Type

Full-time

Description

Now Hiring: Documentation Coordinator

Shift/Schedule: Mon - Fri | 1st Shift | 8:00AM - 5:00PM

Pay: Base = $25/hour (+ based on experience)

Why join our team?

• Need cash before payday? We've got you covered with on demand pay
• Quarterly bonuses (based on team achievement and up to 6% of wages)
• Full benefits package - medical, dental, vision & 401(k) match
• Generous PTO & holidays
• Growth opportunities to expand skillsets and enhance career
• Amazing team & culture focused on: Communication | Community Involvement | Wellness | Employee Activities

Other Benefits & Programs We Offer

• Full-time & stable hours - no seasonal cuts!
• Referral bonus program
• Tuition reimbursement
• HSA Medical plan option with annual company contribution
• Perks at Work - discounts on shopping, travel & more
• Proven continued business growth for future opportunities

What You'll Do

• Collect and organize supplier documents such as specifications, allergen statements, Letters of Guarantee, COAs, and packaging compliance forms
• Review documents for completeness and accuracy using established checklists and SOPs
• Maintain clean, organized files across SharePoint, TraceGains, and internal systems
• Monitor incoming documentation and route items through FSQ workflows
• Track outstanding requests and follow up with suppliers when information is missing
• Support routine documentation tasks for new materials, changes, and supplier onboarding
• Apply basic regulatory requirements (FDA, USDA, TTB) to documentation checks
• Assist with annual supplier reviews and audit preparation by ensuring files are up-to-date
• Maintain version control and ensure documents match current standards
• Work with Procurement, Operations, R&D, and FSQ teams to ensure documentation is available when needed
• Communicate clearly and professionally with suppliers regarding requirements and corrections
• Enter and validate metadata in documentation systems
• Help troubleshoot simple file issues (permissions, naming, formatting)
• Support consistency and organization across shared FSQ folders

Requirements

What You'll Need

• High school diploma required; associate's or bachelor's degree in a related field (FSQ, science, supply chain, business) preferred but not required
• Strong attention to detail and comfort working with documents and data
• Good communication skills and ability to work with internal teams and suppliers
• Basic proficiency with Microsoft Office; experience with SharePoint or documentation systems is a plus but training will be provided
• Ability to stay organized and manage multiple small tasks throughout the day

Salary Description

Wages start at $25/hour & vary based on experience