Documentation Coordinator

DeZURIK

Saint Cloud (MN)

On-site

USD 31,684 - 37,195

Full time

14 days+

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Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Disability Insurance

HSA Match

Retirement Plan

Granite Assistance Fund

Paid Time Off

Volunteer Time Off

Paid Holidays

Job summary

DeZURIK in Minnesota is seeking a Documentation Coordinator to support inventory, shipping and receiving with a focus on accurate documentation for domestic and international orders.

You will coordinate air, sea and truck freight, prepare waybills for all modes, and ensure compliance with U.S. export controls while collaborating across departments to resolve inventory discrepancies and maintain smooth delivery flows.

Qualifications

High school diploma or equivalent required.
5 years of related experience.
Export documentation training preferred.
Knowledge of shop floor processes and product flow.
Valve product knowledge is a plus.

Responsibilities

Prepare documentation for international and domestic orders.
Maintain compliance with U.S. export control laws and regulations.
Coordinate customer order shipping activities of valves and parts.
Manage outgoing international shipments from pickup to delivery with air/sea/land freight and waybills.
Collaborate with departments to reconcile inventory issues.
Know international shipping rules.
Scan documents using M-Files.
Adhere to evolving business needs.

Skills

Strong organizational skills

Time management

Problem-solving

Excellent written and verbal comms

Detail-oriented

Education

High school diploma or equivalent

Export documentation training preferred

Tools

Microsoft Word

Microsoft Excel

Job description

The Documentation Coordinator is a multi-disciplined position that works collaboratively with inventory, shipping and receiving teams. The role of the Documentation Coordinator includes a mix of cycle counting and inventory control along with all administrative aspects of receiving and shipping product at DeZURIK.

Principal Duties and Responsibilities (Essential Functions)

Prepare documentation for international and domestic orders.
Maintain company compliance with U.S. Export Control Laws and regulations with domestic and international representatives.
Coordinates customer order shipping activities of valves and parts. Analyzes daily report of components and valve availability status to process to shipping floor.
The successful candidate will be primarily responsible for managing outgoing international shipments from pickup through delivery, using their good working knowledge of air freight, sea freight, truck services, completing waybills for all modes of transportation, and employing strong customer service skills
Work cooperatively with various departments to reconcile inventory issues and discrepancies.
Knowledge of international shipping rules
Scanning documents using M-Files system.
All duties and responsibilities are subject to change due to the business needs of the company.

Education and Experience

High school diploma or equivalent.
5 year of related experience.
Education and training in preparing export documentation preferred.
Working knowledge of shop floor activities including product flow, order flow, identification and location procedures and individual responsibilities.
Valve product knowledge.

Knowledge, Skills and Abilities

Computer Skills: Proficient in Microsoft Word/Excel.
Strong organizational, time management and problem-solving skills.
Strong oral and written communication skills.
Detail-oriented with a high degree of accuracy.

Physical Demands

Physical demands are typical of an office position including extended periods of sitting, extensive use of a personal computer and telephone.
Position requires movement around the facilities.
Occasional handling of material and components.

Working Conditions

Normal manufacturing and office environment. When working occasionally in some shop areas, personal protection equipment (PPE) will be recommended and/or required (safety shoes, safety glasses w/side shields, hearing protection, face shield, gloves, apron and boots). Must have the ability to support extended business hours to meet customer business needs.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Quality

Quality encompasses all aspects of DeZURIK, Inc.’s business, and every employee shares the responsibility to prevent the occurrence of any nonconformity relating to product, process and the quality system. All employees have an obligation to identify and record any such nonconformity, and, through designated channels, initiate and recommend solutions.

Salary and Benefits

DeZURIK offers a competitive hourly rate in the $22.81 to $27.37 range, based on experience and qualifications, along with annual bonus opportunities tied to performance.