Documentation Control Specialist - Infrastructure (Datacenters & Power Plants)

xAI; Austin (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

xAI is seeking a Documentation Control Specialist to manage and maintain the integrity of technical documents across data center construction, engineering, and operations projects in Austin, TX. You will implement document control processes to ensure accuracy, traceability, and compliance with internal standards and industry regulations.

Responsibilities include lifecycle management of drawings, specs, RFIs, change orders, and manuals; using EDMS like Aconex, Procore, Bluebeam; enforcing

Qualifications

• 3+ years of experience in Document Control.
• Experience with document management systems and best practices.
• Excellent organizational skills with high attention to detail.
• Proficiency with Microsoft Office and SharePoint.

Responsibilities

• Manage full lifecycle of project documents including drawings, specifications, submittals, RFIs, change orders, test reports, quality records, permits, as‑built drawings, and operations & maintenance manuals.
• Implement and maintain document control processes using EDMS platforms such as Aconex, Procore, Bluebeam, and SharePoint.
• Perform advanced document markup, review, and collaboration using Bluebeam Revu while enforcing version control, numbering, and revision tracking.
• Process incoming and outgoing documents: review for completeness, register, distribute via transmittals, and track approvals from internal teams and external stakeholders.
• Support regulatory compliance by organizing and maintaining all permits, environmental assessments, safety documentation, and records required for power plant and datacenter operations.
• Generate status reports, dashboards, and metrics in Procore and Aconex for project leadership.
• Facilitate audits by providing quick and accurate access to controlled documents and records.
• Continuously improve document control workflows and train project team members on Aconex, Procore, and Bluebeam best practices.

Skills

Document control

Document management systems

Organizational skills

Microsoft Office

SharePoint

Education

Associate or Bachelor’s degree in Business Administration, Engineering Technology, or related field

Tools

Procore

BIM 360

Autodesk Construction Cloud

Aconex

Bluebeam Revu

SharePoint

Job description

Documentation Control Specialist - Infrastructure (Datacenters & Power Plants)

Austin, TX

ABOUT xAI

xAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands‑on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All employees are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates.

ABOUT THE ROLE:

As a Documentation Control Specialist at xAI, you will be responsible for managing and maintaining the integrity of all technical documentation across our data center construction, engineering, and operations projects. You will implement and oversee document control processes that ensure accuracy, traceability, version control, and compliance with internal standards and industry regulations. Working closely with engineering, construction, project management, and quality teams, you will play a key role in enabling fast, organized, and error‑free execution of xAI’s ambitious infrastructure buildout.

RESPONSIBILITIES:

• Manage the full lifecycle of project documents including engineering drawings, specifications, submittals, RFIs, change orders, test reports, quality records, permits, as‑built drawings, and operations & maintenance manuals.
• Implement and maintain document control processes using Aconex, Procore, Bluebeam, SharePoint, and other EDMS platforms.
• Perform advanced document markup, review, and collaboration using Bluebeam Revu while enforcing version control, numbering, and revision tracking.
• Process incoming and outgoing documents: review for completeness, register, distribute via transmittals, and track approvals from internal teams and external stakeholders.
• Support regulatory compliance by organizing and maintaining all permits, environmental assessments, safety documentation, and records required for power plant and datacenter operations.
• Generate status reports, dashboards, and metrics in Procore and Aconex for project leadership.
• Facilitate audits by providing quick and accurate access to controlled documents and records.
• Continuously improve document control workflows and train project team members on Aconex, Procore, and Bluebeam best practices.

BASIC QUALIFICATIONS:

• 3+ years of experience in Document Control, preferably in construction, data centers, manufacturing, or engineering environments
• Strong knowledge of document management systems and best practices
• Excellent organizational skills with high attention to detail
• Proficiency with Microsoft Office, SharePoint, and common document control platforms

PREFERRED SKILLS AND EXPERIENCE:

• Experience with Procore, BIM 360, Autodesk Construction Cloud, or similar tools
• Background in data center, industrial, or mission‑critical facility projects
• Familiarity with engineering documentation standards (e.g., ISO 9001, document numbering systems)
• Experience supporting fast‑paced, high‑growth technology or construction environments
• Associate or Bachelor’s degree in Business Administration, Engineering Technology, or related field

ADDITIONAL REQUIREMENTS:

• Ability to work onsite in Memphis, TN / Southaven, MS area
• Strong communication and interpersonal skills
• Comfortable working in a dynamic, rapidly scaling organization with evolving processes