Documentation Control Specialist

IEA Management Services, Inc.; Indiana, Indianapolis (PA, IN); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a meticulous Document Controller to enhance their sourcing team. This role emphasizes effective documentation management within the engineering and construction sectors, ensuring that all project documentation is organized, accessible, and compliant. The ideal candidate will collaborate closely with various teams, utilizing tools like SharePoint and SmartBid to streamline processes. With a commitment to safety and integrity, this forward-thinking company values its employees and fosters a supportive work environment. Join a team that prioritizes people and excellence in project delivery.

Benefits

Competitive Compensation

Health Insurance

Vision & Dental

Health Savings Account

Flexible Spending Accounts

Short- and Long-Term Disability

Life Insurance

401(k)

Qualifications

• Must have experience in document management for construction projects.
• Knowledge of electrical and civil disciplines is essential.

Responsibilities

• Manage documentation intake, review, and organization for construction projects.
• Ensure document coherence and maintain confidentiality of sensitive documents.

Skills

Document Management

Engineering Knowledge

Construction Lifecycle Understanding

Microsoft Office Suite

SharePoint

Collaborative Management Systems

Education

Associate Degree

Bachelor's Degree

Tools

SharePoint

SmartBid

Job description

Summary

For us, "family" doesn't describe our size or capabilities, but rather it's a way of doing business.

It means we put people first. From our committed and dynamic safety culture to how we treat our employees and clients, and how we interact with project stakeholders daily, our focus on people helps us achieve our goal of doing a good job with integrity.

We offer a comprehensive benefits package including:

• Competitive Compensation
• Health Insurance
• Vision & Dental
• Health Savings Account
• Flexible Spending Accounts
• Short- and Long-Term Disability
• Life Insurance
• 401(k)

Position Responsibilities

The primary responsibility of the Document Controller is documentation management within the sourcing team.

Candidates should have a good understanding of the engineering and construction industry, including functions such as engineering, bidding, procurement, and construction.

The Document Controller will manage the intake, review, organization, and updating of construction documentation, ensuring proper storage and communication with stakeholders.

This role reports to the Sourcing Manager - Supply Chain and collaborates closely with the Business Development, Estimating, Engineering, and Operations teams.

• Set up supply chain folders on documentation software like SharePoint.
• Set up projects on estimating software such as SmartBid.
• Manage incoming quotes: store, notify estimators, and update estimating software.
• Oversee document control for the Sourcing team on SharePoint.
• Assist with bid progress tracking: monitor vendor responses, follow up, and track questions.
• Ensure document coherence and consistency throughout project lifecycle and across departments.
• Maintain confidentiality of sensitive documents.
• Develop standardized documentation procedures and conduct audits.
• Perform other duties as assigned.

Education

Associate Degree or Bachelor's Degree

Position Requirements

• Must be authorized to work in the United States now and in the future.
• Associate or Bachelor's Degree in Engineering, Construction Management, or 2+ years of related document management experience in construction projects in lieu of a degree.
• Knowledge of electrical, civil, and other disciplines.
• Understanding of project schedules and construction lifecycle.
• Experience with Microsoft Office Suite and SharePoint.
• Experience with collaborative management systems.

Training

On-the-job, compliance, and safety training.

Equal Opportunity Statement

IEA and its family of companies are Equal Opportunity/Affirmative Action employers. All qualified applicants will be considered without regard to race, color, religion, gender, national origin, age, disability, or any other protected status. We comply with all applicable employment laws.