Documentation Administrator

bdx; Broken Bow (NE); On-site; USD 42,000 - 58,000; Full time

Job summary

BD in Broken Bow, NE is seeking a document control specialist to support ECR/O objects in SAP, certify change packages, and maintain document centers. The role ensures BD quality and regulatory compliance.

You will coordinate with plant personnel, manage the document management system training, and assist with artwork and labeling. Associates degree or 3–5 years of doc administration experience preferred.

Qualifications

• Associates Degree required or 3–5 years documentation administration experience.
• Strong knowledge of word processing, spreadsheets and related software.
• Able to multitask, communicate clearly and work independently.
• Familiar with ERP, DMS, and Adobe Illustrator workflows.
• Knowledge of packaging/labeling materials and regulatory labeling.

Responsibilities

• Provide support in preparation/routing/approval of objects and ECR/Os in SAP.
• Coordinate ECR/Os with division and plant personnel.
• Verify ECR/Os and documents conform to policies and formats.
• Oversee the electronic documentation system for document control.
• Maintain hardcopy and electronic Document Centers and trainings.
• Act as change coordinator in SAP PLM and manage reviewer matrices.

Skills

Word processing

Spreadsheet

Multitask

Independent work

Communication

Education

Associates Degree

Tools

ERP System

Document Management System

Adobe Illustrator

Job description

We are the people who give possibilities purpose

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

Job Description

Essential Functions:

Providing support to ECR/O originators in preparation/routing/approval of objects and ECR/Os in the SAP System. Reviews proposed changes to ensure correct use of standard formats and conventions. Working with engineering change requesters, to determine change implementation (ECO) strategies. Administration the ECR/O process through:

• Collaborating with Division and plant personnel to coordinate ECR/Os.
• Verifying that ECR/Os and all documentation conform to policies, procedures, and required formats.
• Ensuring that appropriate plant personnel are notified of released ECR/Os and all applicable documentation.

Certifying change packages are complete for release/implementation:

• All necessary supporting documents and data objects are in place.
• All affected controlled documents and master data objects have been reviewed and approved for adequacy by appropriate individuals
• Releases controlled documents and master data objects for use.
• Overseeing and directing the use of electronic documentation system for document control.

Maintenance of hardcopy and electronic Document Centers:

• Ensuring that the most current implemented version of specifications, procedures, drawings, etc., are readily accessible to all associates.
• Review and maintenance of Device Master Documents and Plant and Departmental Policies/Procedures to ensure correct use of standard formats and conventions.
• Document control auditing of monthly reports, three-year reviews, artwork, BD corporate and BD global documents, and external standards.
• Management of the site work instruction program.
• Acting as a change coordinator in BDs SAP Product Lifecycle Management (PLM) system.
• Verifying that appropriate individuals are assigned to tasks in the ECR/O and material master data workflow processes, adjusting task assignments in coordination with core team and functional leaders and maintaining underlying design center matrix and related reviewer and approval matrices.
• Coordinating and conducting Document Management System training for new associates as necessary.
• Conducting training and/or notification of document control system users on system upgrades/enhancements. Providing input and direction for artwork requirements by working closely with site project coordinators, BD SM graphics department, and other BD Unit graphics departments.
• Collaboration with the site print shop associates to facilitate and assist with artwork and graphic issues to ensure that the labels are printed correctly. Communication with BD SM and Corporate personnel to update the library of BD SM graphic images (i.e. symbols, fonts).
• Supporting site and/or BD SM projects and factory/manufacturing work orders by providing input and direction for artwork requirements.

OTHER RESPONSIBILITIES:

Other responsibilities of this position include but are not limited to:

• Complies with, and responsible for enforcing, all local, state, federal and BD safety regulations, policies/procedures.
• Complies with all local BD quality policies/procedures/practices through consistent application of sound Quality Assurance principles.
• Ensures compliance through appropriate communication, training, and education of sound Quality Assurance principles.
• Responsible for the activities and programs as defined for this position in the Quality Systems Manual - BD Broken Bow.
• Performs other job related duties as assigned.
• Observes all safety, environmental and quality system standards.
• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their facilitator. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

Education

• Associates Degree required or 3-5 years documentation administration experience.

Experience

• Possess a thorough working knowledge of word processing, spreadsheet and other computer based application.
• Must be able to multi-task, possess excellent communication skills and work independently.
• Prefer Working knowledge of Enterprise Resource Planning System, Document Management Systems, and Adobe Illustrator.
• Familiar with packaging/labeling materials, packaging configurations, equipment and printing techniques.
• Familiar with regulatory labeling requirements for both internationally and Domestic products.
• Has a knowledge base of the current regulatory and Quality Standards.

Physical Requirements - Level 2

Light Work: Exerting up to 20 pound occasionally, and/or 10 pounds of force frequently, or negligible constantly. Walking or standing to a significant degree, or sitting constantly and pushing/pulling controls.

Core Competencies

This position must have strong verbal, written, analytical, persuasion and interpersonal skills. Organizational skills are required. The ability to accept responsibility and perform duties with little or no direct supervision is required. Communication skills adequate to communicate effectively with all Plant and Division R&D/Quality Assurance personnel are required.

Equipment Use

This position must have the ability to operate office equipment such as a photocopier, calculator, and personal computer with a standard keyboard.

Working Conditions

• The position is subject to inside environmental conditions typically associated with an office environment.
• This position may require minimal travel.

Why Join Us?

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of healthcare. At BD, you’ll discover a culture in which you can learn, grow and thrive.

We believe that when people connect in person, we learn faster, collaborate more deeply, and build a stronger culture. Join us and enjoy a culture where face-to-face collaboration supports your learning, your progress, and your success.

To learn more about BD visit https://bd.com/careers.

Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally protected characteristics.

Primary Work Location

USA NE - Broken Bow

Additional Locations

Work Shift