Document Supervisor

Percheron, LLC; Katy (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

Percheron, LLC is seeking a Documents Supervisor assigned to multiple projects, with extensive knowledge of right-of-way documents and solar operations, timelines, and project requirements. You must be able to work independently.

You will report to the LAD Managing Director, train team members, and QA/QC documents while maintaining title records and generating project reports. The role is based in-office with potential project-related coordination as needed.

Qualifications

• Ability to QA/QC others' work with accuracy.
• Coordinate teams, organize workload, adjust to changing priorities, and work well under pressure.
• Strong communication skills, attention to detail, time management skills, and extensive analytical skills.
• Proficient with Microsoft Office Suite of Applications (Word and Excel).
• Extensive database experience with multiple databases, including Percheron's GRID database, and ability to learn other client databases.
• Ability to work autonomously and to collaborate fully as a team player.
• Ability to pay close attention to details, and present good planning, organization, and time management skills.

Responsibilities

• Report to the LAD Managing Director.
• Train team members.
• Ensure all internal and external deadlines are met.
• Review and analyze complex title information and documents, LTC, and title opinions. QA/QC database entries related to title information.
• Review and understand complex right-of-way documents.
• QA/QC generated documents, in compliance with project instructions, confirming that all provisions are approved for use by client or the Project Manager and provisions are within the scope of the project.
• QA/QC all easement packages and necessary reports and coordinate transfer of final documents. Confirm that all requests follow the project instructions set out for the project.
• Maintain title records, lease records, documents, forms, and multiple databases through data entry, manual filing and other applications. Keep all files organized and updated.
• Assist the Project Manager with special projects as requested.
• Produce various special reports for Project Manager.
• QA/QC all documents being sent for recording to the county recorder or clerk's offices.
• Securely maintain all original documents and project data.
• Assist other departments with special projects as requested.
• Oversee Documents team for specific projects.
• Coordinate specialized training with the LAD Managing Director.
• Provide reports to the LAD Managing Director as requested or required for a project.
• Other duties as assigned.

Skills

QA/QC

Team coordination

Communication skills

Attention to detail

Time management

Autonomous work

Tools

Microsoft Office

GRID database

Job description

Description

The Documents Supervisor will be assigned to one or more projects. The Supervisor must have an extensive understanding of right-of-way documents and solar operations, timelines, and project requirements, and work independently.

• Report to the LAD Managing Director.


• Train team members.


• Ensure all internal and external deadlines are met.


• Review and analyze complex title information and documents, LTC, and title opinions. QA/QC database entries related to title information.


• Review and understand complex right-of-way documents.


• QA/QC generated documents, in compliance with project instructions, confirming that all provisions are approved for use by client or the Project Manager and provisions are within the scope of the project.


• QA/QC all easement packages and necessary reports and coordinate transfer of final documents. Confirm that all requests follow the project instructions set out for the project.


• Maintain title records, lease records, documents, forms, and multiple databases through data entry, manual filing and other applications. Keep all files organized and updated.


• Assist the Project Manager with special projects as requested.


• Produce various special reports for Project Manager.


• QA/QC all documents being sent for recording to the county recorder or clerk's offices.


• Securely maintain all original documents and project data.


• Assist other departments with special projects as requested.


• Oversee Documents team for specific projects.


• Coordinate specialized training with the LAD Managing Director.


• Provide reports to the LAD Managing Director as requested or required for a project.


• Other duties as assigned.

Description

The Documents Supervisor will be assigned to one or more projects. The Supervisor must have an extensive understanding of right-of-way documents and solar operations, timelines, and project requirements, and work independently.

• Report to the LAD Managing Director.


• Train team members.


• Ensure all internal and external deadlines are met.


• Review and analyze complex title information and documents, LTC, and title opinions. QA/QC database entries related to title information.


• Review and understand complex right-of-way documents.


• QA/QC generated documents, in compliance with project instructions, confirming that all provisions are approved for use by client or the Project Manager and provisions are within the scope of the project.


• QA/QC all easement packages and necessary reports and coordinate transfer of final documents. Confirm that all requests follow the project instructions set out for the project.


• Maintain title records, lease records, documents, forms, and multiple databases through data entry, manual filing and other applications. Keep all files organized and updated.


• Assist the Project Manager with special projects as requested.


• Produce various special reports for Project Manager.


• QA/QC all documents being sent for recording to the county recorder or clerk's offices.


• Securely maintain all original documents and project data.


• Assist other departments with special projects as requested.


• Oversee Documents team for specific projects.


• Coordinate specialized training with the LAD Managing Director.


• Provide reports to the LAD Managing Director as requested or required for a project.


• Other duties as assigned.

Essential Tasks And Responsibilities

• Report to the LAD Managing Director.


• Train team members.


• Ensure all internal and external deadlines are met.


• Review and analyze complex title information and documents, LTC, and title opinions. QA/QC database entries related to title information.


• Review and understand complex right-of-way documents.


• QA/QC generated documents, in compliance with project instructions, confirming that all provisions are approved for use by client or the Project Manager and provisions are within the scope of the project.


• QA/QC all easement packages and necessary reports and coordinate transfer of final documents. Confirm that all requests follow the project instructions set out for the project.


• Maintain title records, lease records, documents, forms, and multiple databases through data entry, manual filing and other applications. Keep all files organized and updated.


• Assist the Project Manager with special projects as requested.


• Produce various special reports for Project Manager.


• QA/QC all documents being sent for recording to the county recorder or clerk's offices.


• Securely maintain all original documents and project data.


• Assist other departments with special projects as requested.


• Oversee Documents team for specific projects.


• Coordinate specialized training with the LAD Managing Director.


• Provide reports to the LAD Managing Director as requested or required for a project.


• Other duties as assigned.

Job Requirements

• Ability to QA/QC others' work with accuracy.


• Ability to coordinate teams, organize workload, adjust to changing priorities, and work well under pressure.


• Possess strong communication skills, attention to detail, time management skills, and extensive analytical skills.


• Proficient with Microsoft Office Suite of Applications (i.e. Word and Excel).


• Extensive database experience with multiple databases, including Percheron's GRID database, and ability to learn other client databases.


• Ability to work autonomously and to collaborate fully as a team player.


• Ability to pay close attention to details, and present good planning, organization, and time management skills.


• Ability to work in a team environment and willingness to assume additional or new responsibilities readily.


• Ability to maintain regular attendance as per work schedule agreed with manager (may require working an adjusted work schedule based on project assigned and work overtime if warranted).


• Ability to comply with applicable laws and regulations and the Company's policies and procedures.

Work Environmental and Physical Demands

• Spends 100% of the time in an office environment.


• Is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms, and talk or hear.


• Is occasionally required to stand, walk, and stoop, kneel, or crouch.


• Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.