Document Specialist and Data Manager

adventhealth; Orlando (FL); On-site; USD 21,614 - 34,577; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

PTO from Day One

403(b) Retirement Plan

Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources

Pet Benefits

Job summary

AdventHealth in Orlando, FL seeks a detail-oriented administrator to manage student clinical and practicum documentation, coordinating with the Dean, faculty, and external vendors to ensure timely submissions and compliance. The role includes data entry, auditing, and supporting orientation activities for nursing programs.

You will collaborate with Financial Services, Student Experience, and Admissions to ensure a smooth student journey and adherence to background checks and screenings.

Qualifications

• Associate and Bachelor’s degrees required.
• 1+ year of higher education admissions experience.
• Strong written and oral communication skills.
• Experience with medical terminology and compliance awareness.
• Proficiency in Microsoft Office Suite and enterprise systems.

Responsibilities

• Organize, track, and process student clinical and practicum documents.
• Prepare spreadsheets with student information for review by Dean and Coordinator.
• Coordinate with vendors, security, and compliance for background checks.
• Regularly report status to the Dean or designee.
• Assist in auditing clinical requirements and updating resources.

Skills

Strong communication

Attention to detail

Problem solving

Data entry

Team collaboration

Time management

Adaptability

Education

Associate

Bachelor's

Tools

Microsoft Word

Excel

Outlook

Teams

PowerPoint

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance

• Paid Time Off from Day One

• 403-B Retirement Plan

• 4 Weeks 100% Paid Parental Leave

• Career Development

• Whole Person Well-being Resources

• Mental Health Resources and Support

• Pet Benefits

Schedule: Full time

Shift: Day (United States of America)

Address: 660 WINYAH DR

City: ORLANDO

State: Florida

Postal Code: 32803

Job Description:

Other duties as assigned. Organizes, tracks, and processes the submission of documents related to student clinical and practicum requirements. Manages and assists in preparing spreadsheets with student clinical requirement information for review by the Assistant Dean and Clinical Coordinator. Identifies and anticipates issues of efficiency and accuracy, developing possible solutions. Coordinates with third-party vendors, security, and compliance to ensure timely submission and updates of student background checks and screenings. Regularly reports to the Dean of Nursing or designee on the status of student clinical and practicum requirements. Collaborates with students and faculty to ensure timely turnaround of document processing related to clinical and practicum requirements, notifying them of initial and renewal due dates. Provides support to students and faculty, troubleshooting any issues with the online compliance system. Collaborates with Financial Services, Student Experience, and Admissions teams to ensure a smooth student journey. Updates clinical requirements resources for student reference and conducts regular audits to remain compliant. Participates in student and faculty orientation for all nursing programs and stays abreast of clinical and practicum requirement changes and updates. Attends meetings, seminars, and workshops as requested, and participates in Department and University committees as required.

Knowledge, Skills, and Abilities:

• Strong oral and written communication skills. [Required]
• Collaborative, helpful demeanor. [Required]
• Ability to take initiative and present ideas for improving processes and service. [Required]
• Demonstrate a strong attention to detail and thoroughness. [Required]
• Strong data entry skills. [Required]
• Advanced computer skills including proficiency in Microsoft Word, Teams, Excel and Outlook. [Required]
• Applying knowledge of medical terminology and procedures to evaluate clinical documents. [Required]
• Perform effectively in fast-paced environment and demonstrate strong problem-solving skills. [Required]
• Ability to effectively present information in a clear manner. [Required]
• Strict adherence to practicing discretion and confidentiality regarding access to student information and knowledge of other sensitive matters. [Required]
• Alignment to the mission and vision of AHU. [Required]
• Knowledge of medical terminology. [Preferred]
• Knowledge of clinical health requirements. [Preferred]
• Knowledge of Health requirement databases. [Preferred]
• Computer competency in basic productivity software and enterprise systems. [Preferred]
• Excellent written and oral communication skills. [Preferred]
• Interact effectively with a diverse, multicultural community of faculty, staff, and students. [Preferred]
• Work well under time constraints. [Preferred]
• Give attention to details. [Preferred]
• Proficient in Microsoft Word, Excel, PowerPoint, Access, and Publisher. [Preferred]
• Proficient in Adobe. [Preferred]
• Must possess a general knowledge of document management, customer service and communication strategies. [Preferred]

Education:

• Associate [Required]
• Bachelor's [Required]

Field of Study:

• in Business, Data Analytics, or other related field.
• in Business, Data Analytics, or other related field.

Work Experience:

• 1+ of higher education admissions experience. [Required]
• 1+ of record keeping and database experience. [Preferred]

Additional Information:

• N/A

Licenses and Certifications:

• N/A

Physical Requirements: Physical Requirements - https://tinyurl.com/23km2677

Pay Range: $15.69 - $25.10

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.