Document Specialist 1 - Storage

holmanautogroup; Mount Laurel Township (NJ); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Dental Insurance

Life and Disability Insurance

401(k) Plan with Company Match

Paid Time Off

Job summary

Holman seeks a Document Specialist I - Storage to manage short-term and long-term licensing document storage, ensure secure retrieval, and provide administrative support. Proficiency in Microsoft Office and related Holman technologies is expected, with strong time management and meticulous attention to detail.

Notary certification is a plus but not required; candidates should have 2–4 years in case management, administrative support, or customer service, and be able to work independently or with

Qualifications

• High School Diploma or equivalent required; degree in Business Administration or relevant field preferred.
• Additional education, certifications, or distinctions are a plus.
• Process a high volume of data entry and/or mailing of documents.
• Strong problem-solving skills; ability to multitask.
• Experience in case management, administrative support, or customer service is a plus.
• Proficient in desktop tools including MS Office programs.

Responsibilities

• Oversees short-term and long-term storage of physical Licensing documents.
• Organize, barcode, and pull documents from storage.
• Assist and support team members as needed.
• Demonstrates time management and prioritization.
• Utilizes Microsoft Office and Holman technologies in Licensing and Compliance.
• Maintains attention to detail and strong communication.
• Notary certification is optional.
• Performs other duties and special projects as assigned.

Skills

MS Office Proficiency

Attention to Detail

Strong Communication Skills

Time Management

Notary (Optional)

Case Management Experience

Education

High School Diploma or equivalent

Business Administration or relevant field preferred

Tools

MS Office Suite

Job description

Holman is a family-owned, global automotive services organization anchored by our deeply rooted core values and principles that have enabled us to continue Driving What's Right throughout the last century. Our teams deliver the Holman Experience by treating our customers and each other as we would like to be treated, and creating positive, rewarding relationships all around.

The automotive markets Holman serves include fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States.

What will you be doing?

The Document Specialist I - Storage is responsible for managing both short-term and long-term document storage, ensuring all documents are organized, securely stored, and easily retrievable. This role involves maintaining the integrity of both pre-requisite (short-term) and title vault (long-term) documentation, as well as providing administrative support. The individual in this position will be proficient in Microsoft Office as well as other relevant technology platforms to Holman and will demonstrate strong time management skills and ensure attention to detail in all tasks. A notary certification is a plus but not required for the position.

• Oversees the short-term and long-term storage of physical Licensing documents
• Organize, barcode, and pull documents from storage
• Assists and supports team members (e.g., Document Specialist I - Processing) depending on capacity and development goals
• Time Management
• Proficiency in Microsoft Office and other relevant Holman technologies leveraged by the Licensing and Compliance Department
• Attention to Detail
• Strong Communication Skills
• Notary (Optional/Not Required)
• Perform all other duties and special projects as assigned

What are we looking for?

High School Diploma or equivalent required, a degree in Business Administration or relevant field preferred. Additional education, certifications, or other distinctions are a plus.

• Process a high volume of data entry and/or mailing of documents.
• Strong problem-solving skills and the ability to handle multiple tasks simultaneously
• Previous experience in case management, administrative support, or customer service is a plus.
• Proficient in various desktop tools including MS Office Programs (i.e. Outlook, Excel, Word, PowerPoint, Project, Visio, SharePoint etc.)
• Ability to work independently and as part of a team
• Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
• 2-4 years' experience in case management, administrative support, or customer service related fields
• Proficiency in a technical or functional area; knowledge of work processes and tools is generally limited to own area of responsibility or department
• Understanding of accounting principles and bookkeeping software may be required
• Reviewing and improving processes, methods, and tools to increase efficiency, accuracy, and security

#LI-CD1

At Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That's why we are listening, open to learning new things - about ourselves and each other. It's The Holman Way.

We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported.

At Holman, your total compensation goes beyond your paycheck. To position you for success and provide a rewarding career and better life for you and your family, Holman is proud to offer you the benefits you deserve; including protection against illness, disability, loss of work, or preparation for retirement. Below is a brief overview of the programs available to full-time employees (programs may vary by country or worker type):

• Health Insurance
• Vision Insurance
• Dental Insurance
• Life and Disability Insurance
• Flexible Spending and Health Savings Accounts
• Employee Assistance Program
• 401(k) plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays, Bereavement, and Jury Duty
• Paid Pregnancy/Parental leave
• Paid Military Leave
• Tuition Reimbursement

Benefits:

Regular Full-Time

We offer excellent benefits including health, vision, dental, life and disability insurance, and 401(k) with company match. Our time off benefits include Paid Time Off (PTO), paid holidays, bereavement, and jury duty. In addition, we offer paid pregnancy and parental leave, and supplemental paid military leave to eligible employees.

Temporary or Part-Time

In geographic areas with statutory paid sick leave,