Document Solutions Specialist & Copy Editor

Faegre Drinker; Florham Park (NJ); Remote; USD 100,000 - 125,000; Part time

Job summary

An established industry player is looking for a Document Solutions Specialist & Copy Editor to join their dynamic team. This part-time role involves providing essential support services for legal documentation, ensuring high standards of quality and accuracy. With a focus on collaboration and communication, you will work in a flexible environment that values your expertise. The firm offers a culture of learning and development, along with competitive benefits, making it an excellent opportunity for those looking to grow in a supportive atmosphere. If you thrive in a detail-oriented role and are passionate about delivering exceptional service, this position is perfect for you.

Benefits

Flexible working environment

Opportunity for volunteer events

Wellness programming

Qualifications

• Minimum four years’ experience in a document support environment.
• Expert proficiency in Microsoft Applications and Adobe Acrobat required.

Responsibilities

• Proofread and edit documents for quality and integrity.
• Create and format legal documents and presentations.
• Collaborate with teams to ensure project completion.

Skills

Proofreading

Editing

Communication Skills

Problem Solving

Interpersonal Skills

Time Management

Education

Bachelor’s degree in English, Journalism or Communications

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

DocXtools

Litera Microsystems Change-Pro

Microsoft Visio

Adobe Photoshop

Adobe Illustrator

Adobe In-Design

Job description

Document Solutions Specialist & Copy Editor page is loaded

Document Solutions Specialist & Copy Editor

Apply locations: Minneapolis, Denver, Wilmington, Princeton, Florham Park

Time type: Part time

Posted on: Posted 20 Days Ago

Job requisition id: JR-3096

Faegre Drinker is a firm designed for clients and designed for you. We understand that our people are critical to our success and we are committed to investing in our paraprofessional, administrative and operations professionals. We are always looking for talented, service-focused individuals to join our flexible and high-performing culture. With technology tools and resources that support our hybrid work environment, our colleagues enjoy a culture of learning, support for work and personal goals, opportunities to give back to our communities, and competitive benefits and rewards programs. At Faegre Drinker, you will have the opportunity to share your expertise within and across teams and contribute to our success.

Job Description Summary:

Faegre Drinker has an opportunity for a Document Specialist & Copy Editor to work with our team in our Minneapolis, Dallas, Denver, Florham Park, Philadelphia, Princeton or Wilmington office. This part-time position provides firm-wide support services to attorneys, paralegals and administrative support staff pertaining to the creation, revision, transcription, formatting, and proofreading of legal documents in a timely and efficient manner. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients.

While this is a fully remote position, candidates must reside where we have a firm office location and work 12:30 p.m. – 5:30 p.m. (Eastern Time) Monday - Friday.

Job Description:

What you would do:

• Take responsibility for all proofreading and editing of documents to ensure quality in grammar, spelling, punctuation, cohesive writing style, and all around document integrity.
• Create, revise, format, compare, type and transcribe legal documents as well as charts, spreadsheets, presentations and diagrams using a variety of application software; generate and update Tables of Contents, Table of Authorities, and Indexes.
• Troubleshoot and repair corrupt documents using DocXtools; type and/or transcribe correspondence; set-up mail merges for letters, envelopes and/or labels for mass mailings.
• Create and assemble electronic Closing Binders.
• Convert files to multiple formats such as PDF, RTF and Text as well as Microsoft Word and Excel spreadsheets utilizing Nuance Omni Page software.
• Create and modify PDF forms in Adobe Acrobat and PDFDocs; create real estate contractual documents and forms utilizing AIA software.
• Troubleshoot problem documents and provide technical expertise to clients on application software (e.g., Word/Excel/PowerPoint/Acrobat).
• Create event materials (e.g., nametags, tent cards, etc), as requested by operations teams and/or in conjunction with Creative Services.
• Work in collaboration with Business Development and Marketing, Client Technology Solutions, Manager of Client Design Services and Office Services to provide seamless completion of projects across departments.
• Monitor, track and take ownership of requests assigned to team using workflow tool such as BigHand Hub.

What is expected:

• Ability to problem-solve.
• Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference).
• Ability to concentrate on tasks, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environment.
• Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate.
• Willingness to be flexible with time and adjust to a changing work environment.
• Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation.
• Ability to use sound judgment and discretion in dealing with highly confidential information.
• Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations.
• Ability to work effectively with co-workers in a team-oriented collaborative environment.

What we offer:

• Flexible working environment for work-life success.
• Opportunity to participate in firm-sponsored volunteer events.
• Wellness programming with personalized content and activities.
• Professional environment and the opportunity to work with experts at the top of their fields.

The anticipated initial hourly rate for someone who is hired into this position is $32.67 – $36.51/hour annually based on a 22.5 hour a week schedule. Actual initial hourly rate may be above or below the above-identified range and will be based on the relevant skills, training, experience, and other job-related factors, including the location where the position is filled, in all cases consistent with applicable law. This is a non-exempt role paid on an hourly basis with a 22.5-hour schedule work week. The initial hourly rate listed above is just one component of Faegre Drinker's total compensation and benefits package for professional staff, which includes, but is not limited to, a discretionary bonus; life, health, accident, and disability insurance; and a 401(k) plan.

What is required:

• Bachelor’s degree in English, Journalism or Communications or related field preferred.
• Minimum four years’ experience in a document support environment.
• Expert proficiency in Microsoft Applications (Word/Excel/PowerPoint/Outlook) and Adobe Acrobat required; experience with document management systems, and basic knowledge of vector (pdf, svg, sps, ai) and raster (jpeg, png, gif, tif) image formats a plus.
• Basic to intermediate proficiency with DocXtools, Litera Microsystems Change-Pro, Microsoft Visio, Adobe Photoshop, Illustrator, and In-Design, a plus.
• Excellent proofing, grammar and communication skills required.
• Prior experience working within a law firm considered a plus.

Apply now if you are ready to join the Faegre Drinker team!

Application Deadline: May 16, 2025

Faegre Drinker Biddle & Reath LLP participates in the federal government's E-Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Faegre Drinker Biddle & Reath LLP is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants for employment. We do not discriminate on the basis of race, color, religion, age, national origin, disability, sex, sexual orientation, gender, gender identity, gender expression, marital status, veteran or military status, or any other characteristic made unlawful by applicable federal, state or local laws. Equal employment opportunity will be extended to all persons in all aspects of employment, including retirement, hiring, training, promotion, transfer, compensation, benefits, discipline and termination.

In compliance with Colorado state law, you have the right not to identify your age, including by not disclosing your date of birth or dates of attendance or graduation, to us as part of your application and hiring process. You may redact this information (i.e., age, date of birth, and dates of attendance / graduation) from your application and related materials. If you choose to redact this information, please do so in a manner that allows us to read the other data on the applicable document(s) (e.g., if redacting the year you graduated from your transcript, please ensure other items on your transcript are legible).

Notice to Recruiters and Staffing Agencies: Faegre Drinker Biddle & Reath (and any subsidiary) has an internal recruiting department and does not accept unsolicited resumes.