Document Production Workflow Coordinator - Fri - Sun 7am-8pm

Williams Lea; Wheeling (WV); On-site; Full time

Job summary

A leading company is hiring a Document Production Workflow Coordinator for their Wheeling, WV office, focusing on delivering high-quality document production. This position entails working closely with clients to meet pressing deadlines, requiring strong experience in document preparation and software skills.

Benefits

Various health insurance options

401k Retirement Savings Plan

Paid Time Off (PTO)

Life Insurance

Short-term & Long-term Disability

Healthcare & Dependent Care Flexible Spending Accounts

Commuter Benefits

Legal Assistance

Employee Assistance Program (EAP)

Company Provided Parking

Qualifications

• Minimum of 3 years of office experience in document production.
• Advanced knowledge of document preparation and corrections.
• Ability to work independently and collaboratively.

Responsibilities

• Intakes and prioritizes work requests from clients.
• Creates, edits documents, and ensures quality of deliverables.
• May train team members and coordinate workflow.

Skills

Excellent verbal communication

Excellent written communication

Interpersonal skills

Advanced software aptitude

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office suite

Job description

This website is operated, hosted and managed by Williams Lea Limited, 3 Savannah Way, Leeds LS10 1AB, United Kingdom.

Document Production Workflow Coordinator - Fri - Sun 7am-8pm page is loaded

Document Production Workflow Coordinator - Fri - Sun 7am-8pm

Apply locations Wheeling, WV time type Full time posted on Posted 30+ Days Ago job requisition id R251000651

Williams Lea is hiring for a Document Production Workflow Coordinator for our Wheeling, WV office to work Friday to Sunday 7:00 am to 8:00 pm!

Pay: $18.05 - $19.00/hour + 15% shift differential

Benefits:

• Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
• 401k Retirement Savings Plan Including Employer Match
• Paid Time Off (PTO)
• Life Insurance
• Paid Parental Leave
• Short-term & Long-term Disability
• Healthcare & Dependent Care Flexible Spending Accounts
• Domestic Partner Coverage
• Commuter Benefits
• Legal Assistance
• Employee Assistance Program (EAP)
• Company Provided Parking
• Additional Employee Perks and Discounts

The Document Production Workflow Coordinator is an experienced position delivering exceptional customer service to our clients by providing timely and accurate document production of an intermediate to advanced level. Advanced ability to assess documents, has a technical eye to detect and ensure proper corrections (proofing, edits, conversions, formatting, creation, comparisons, etc.) for requesters. The position requires advanced software aptitude in those programs used for document production, as well as speed and accuracy in a high-volume, high-pressure production environment.

The Document Production Workflow Coordinator may require the training of team members, and may be responsible for the day-to-day coordination of workflow within a shift or site.

Job duties:

• Intakes work requests from the client; including clarification of job instructions and negotiation of deadlines with the requester. Seeks alternate solutions to deadline requests, as needed
• Prioritizes work requests across team and coordinates/balances multiple projects based on experience and following established guidelines, especially when working with escalated deadlines or issues
• Creates and edits documents, mail merges, charts, graphs, tables, etc.
• Scans and cleans up documents utilizing scanner equipment and appropriate software
• Converts and cleans documents from other software applications
• Evaluates personnel performance with the AM and assists in the development and improvement of individual and team skills
• Demonstrates proper professional expectations for team members when dealing with client requesters and client work requests, including meeting deadlines and delivering high-quality work
• Responsible for development and delivery of on-going training of new and existing team members in existing processes, as well as new trends or processes for presentations work
• Facilitates focus and coordination on and between shifts in the production of deliverables to the client in order to meet or exceed the client's expectations for quality, timeliness, and service

Job Requirements:

• Bachelor’s degree or equivalent with years of experience able to substitute
• Minimum of 3 years of related office experience with document production and preparation
• Advanced knowledge of Microsoft Office suite (PowerPoint, Excel, Visio as examples)
• Excellent verbal and written communication and interpersonal skills necessary in order to communicate questions and/or suggestions to the client and other team members in a professional and customer service-oriented manner
• Ability to work both independently and collaboratively as part of a team; self-motivated to ensure own production
• Ability to work in a fast-paced, deadline-driven team environment while handling sensitive and/or confidential documents and information

Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.

Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.

We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.

#piq

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In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.

Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.

We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.