Document Production Workflow Coordinator - 2nd Shift

RRD Company; Columbus (OH); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off

Life insurance

Job summary

RRD seeks a Document Production Workflow Coordinator for the 2nd shift to ensure timely, accurate document production for clients. You will handle intake, verify instructions, coordinate across the team, and manage proofs, edits, conversions, formatting, and comparisons in a fast-paced environment.

Requirements include a Bachelor’s degree or equivalent with years of experience, plus a minimum of 3 years in document production and proficient MS Office skills.

Qualifications

• Bachelor’s degree or equivalent with years of experience required.
• Minimum 3 years of related office experience with document production.
• Advanced knowledge of Microsoft Office suite.

Responsibilities

• Intakes work requests from the client and clarifies job instructions.
• Prioritizes workload and coordinates across team to meet deadlines.
• Creates/edits documents, mail merges, charts, and tables.
• Scans, cleans, converts, and formats documents for production.
• Trains team members and ensures high quality and timely delivery.
• Coordinates workflows between shifts to exceed client expectations.

Skills

Document production software

Proofreading

Formatting and conversions

Microsoft Office

Verbal and written communication

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

Document Production Workflow Coordinator - 2nd Shift

• Full-time
• Department: Legal & Document Processing
• Shift: 2nd Shift
• Compensation: USD 18.99 - USD 26.69 - hourly

RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision‑making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

The Document Production Workflow Coordinator is an experienced position delivering exceptional customer service to our clients by providing timely and accurate document production of an intermediate to advanced level. Advanced ability to assess documents, has a technical eye to detect and ensure proper corrections (proofing, edits, conversions, formatting, creation, comparisons, etc.) for requesters. The position requires advanced software aptitude in those programs used for document production, as well as speed and accuracy in a high‑volume, high‑pressure production environment. The Document Production Workflow Coordinator may require the training of team members, and may be responsible for the day‑to‑day coordination of workflow within a shift or site.

2nd Shift Schedule:Monday - Friday 4pm - 1am ET

Intakes work requests from the client; including clarification of job instructions and negotiation of deadlines with the requester. Seeks alternate solutions to deadline requests, as needed

Prioritizes work requests across team and coordinates/balances multiple projects based on experience and following established guidelines, especially when working with escalated deadlines or issues

Creates and edits documents, mail merges, charts, graphs, tables, etc.

Scans and cleans up documents utilizing scanner equipment and appropriate software

Converts and cleans documents from other software applications

Evaluates personnel performance with the AM and assists in the development and improvement of individual and team skills

Demonstrates proper professional expectations for team members when dealing with client requesters and client work requests, including meeting deadlines and delivering high-quality work

Responsible for development and delivery of on-going training of new and existing team members in existing processes, as well as new trends or processes for presentations work

Facilitates focus and coordination on and between shifts in the production of deliverables to the client in order to meet or exceed the client's expectations for quality, timeliness, and service

Bachelor’s degree or equivalent with years of experience able to substitute

Minimum of 3 years of related office experience with document production and preparation

Advanced knowledge of Microsoft Office suite (PowerPoint, Excel, Visio as examples)

Excellent verbal and written communication and interpersonal skills necessary in order to communicate questions and/or suggestions to the client and other team members in a professional and customer service-oriented manner

Ability to work both independently and collaboratively as part of a team; self‑motivated to ensure own production

Ability to work in a fast‑paced, deadline‑driven team environment while handling sensitive and/or confidential documents and information

The salary for this role at the noted RRD location is $18.99-26.69/hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call‑in, and/or stand‑by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre‑employment background and drug screen.