Document Preparation Specialist I

Farm Credit Services; College Station (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Farm Credit Services in College Station, Texas, is seeking an entry-level document preparation specialist for loan servicing and closing support. The role involves preparing and reviewing closing documents, ensuring accuracy, and maintaining regulatory compliance.

Responsibilities include processing loans within delegated authority, assembling closing packages, and performing title review to ensure proper lien positions.

Qualifications

• High school diploma and 0–2 years’ experience in document preparation and credit servicing including closing requirements and land/title examination with a general understanding of Texas Homestead Law preferred.
• Banking experience is recommended but not required.

Responsibilities

• Process assigned loans within delegated authority and understand document preparation documents, title requirements, and appraisal needs.
• Prepare document preparation requirements and instruments compliant with policies and regulations; ensure all requirements are met prior to closing.
• Prepare, assemble, and file documents for closing (insurance forms, loan forms, flood certificates); review applications and closing documents for accuracy.
• May process UCC filings, searches, and billing; verify sufficiency of the legal description of collateral.
• Review title commitments to verify adequacy of the title for regulatory and association requirements.
• Prepare statements for net loan proceeds, maturity dates, and repayment dates; ensure regulatory disclosures.
• Review post-closing documents (title policies, deeds of trust, assignments) for proper signatures, witnessing, and notarization.
• Quality control of legal requirements, consumer lending laws, correct lien positions, and compliance with policies.

Skills

Accounting/financial systems

Title/Crop/Credit Insurance

Real estate law

TILA/Regulations

Title policy documents

Communication

Customer service

MS Office

Education

High school diploma

Job description

This position will be located at our Headquarters in College Station, Texas.

<b>EDUCATION AND EXPERIENCE</b>

High school diploma and zero (0) to two (2) years’ experience in document preparation and credit servicing including all facets of loan servicing including closing requirements and land or title examination with a general understanding of Texas Homestead Law preferred. Banking experience is recommended but not required.

<b>JOB SUMMARY</b>

• Entry level to early career position that prepares document preparation requirements and instruments within accepted procedures and guidelines of the association.
• Performs analysis of unique title and ownership issues and determines the legal documentation and requirements in order to close the transaction with a valid and required lien position.
• Assists the credit office in facilitation of the document preparation process in accordance with all applicable association, CFPB and FCA policies and regulations, including necessary disclosure preparation.
• Performs title review and certification of liens covered by title insurance to make sure bank assets are pledged to the borrowing base.
• Generally, works closely with more experienced document preparation staff and may work on consumer and non-consumer loans.
• Performs simple and routine document preparation functions while training and learning.
• Operates with consistent oversight and limited approval authority.

<b>ESSENTIAL FUNCTIONS</b>

• Processes assigned loans within their delegated authority. Has a basic understanding of document preparation documents, title requirements, title documents, appraisal requirement and utilizes knowledge to determine necessary documentation requirements per laws and regulations.
• Prepares document preparation requirements and instruments in compliance with all banks, state, federal and association policies, procedures, and regulations. Ensures all requirements are met prior to closing.
• Prepares, assembles, and compiles documents for closing, such as insurance forms, loan forms, and flood certificates. Examines loan applications and closing documents for accuracy and completeness.
• May process UCC filings, searches, and billing.
• May verify sufficiency of the legal description of the security of the collateral.
• Review commitment for title insurance to substantiate adequacy of the title to meet regulatory and association requirements.
• Prepares document preparation statements verifying net loan proceeds, loan maturity dates and initial interest and principal repayment dates.
• Prepares various statements to meet all regulatory requirements including Dodd Frank Act, TILA-RESPA Integrated Mortgage Disclosures act, and Texas Law as required (i.e., Disclosure, RESPA, Right to Cancel), loam estimate and closing disclosure.
• Reviews post-closing documents such as title policies, deeds of trust, assignments, and additional collateral. Ensures that all documents have been properly signed, witnessed, and notarized by all required individuals.
• Quality control regarding legal requirement, consumer lending laws, correct security lien position and following policy and procedure during the document preparation process.
• Prepares security documents for personal and real property to ensure adequate lien perfection, promissory notes, fixed rate documents, subordination agreements, closing letters, lender’s instructions, interest rate disclosures, etc. Also prepares legal and loan documentation for commercial and mortgage paid of loans, loan servicing actions, including but not limited to partial releases, assumptions, re-amortizations, conversions, reconveyances, terminations.
• May provide guidance in compliance areas to Association staff and diligently work with the Associations legal staff to ensure and enforce compliance with lending laws and regulations.

<b>REQUIRED SKILLS</b>

• General knowledge of accounting/financial systems.
• General knowledge of title insurance, crop insurance and credit life insurance.
• General knowledge of real estate security legal requirements, Truth-in-Lending Act regulations and procedures, FMHA requirements, and document preparation procedures.
• General knowledge of documentation requirements for title policies, deeds of trust, and collateral.
• Skill in oral and written communication.
• Skill in providing customer service.
• Basic skill level in Microsoft Office applications.

DISCLAIMER

We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at [e-mail] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address. For more information, view the EEO – Know Your Rights and Pay Transparency Statement .

Category:

• Customer Services , Loan Documentation , Loan Processing