Document Management Technician

Davita Inc.; Southfield (MI); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading healthcare company is seeking a Document Management Technician based in Southfield, MI. The successful candidate will manage mail processing tasks and ensure proper handling of company documents while maintaining confidentiality and data integrity. This role offers competitive pay and the opportunity to work in a supportive environment with potential for career growth.

Qualifications

• Minimum one year related experience; experience in a medical office preferred.
• Knowledge of HIPAA regulations.
• Proficient in general computer, fax, copier, scanner.

Responsibilities

• Opening, sorting, and distributing incoming mail.
• Scanning documents and performing clerical duties.
• Maintaining confidentiality in accordance with HIPAA regulations.

Skills

Organizational skills

Communication skills

Confidentiality

Time management

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Job Details

Southfield, MI Full Time Job Location Position Type

$16.00 - $18.00 None Salary Range Travel Percentage

Description

You put the "pro" in customer service professional!With your prime organizational skills and passion for helping people you're ready to deliver outstanding results. Plus, you're on the lookout for great benefits, the support of an all-star team, and the chance to get your foot in the door and grow your career.

Look no further!MedSource is seeking aDocument Management Technicianto join our dynamic team.

Why You'll Love This Job:

• You'll be based out of our Southfield, MIoffice - enjoy the camaraderie and get to know your awesome colleagues!


• Monday to Friday, 8:00am - 5:00pm EST-a schedule to keep your work-life balance on point.


• Competitive payof $16-$18/hour, plus overtime opportunities.

Your Role:As a Document Management Technician, you'll have a range of responsibilities that contribute to the smooth operation of mail processing.

• Opening incoming mail.


• Sorting and distributing mail.


• Scanning in incoming mail.


• Performs clerical duties such as typing, filing, emailing, document scanning, document uploading to web portals and faxing as needed.


• Promotes effective and efficient utilization of resources and supplies.


• Protects examinee rights by maintaining confidentiality of personal and financial information at all times and in accordance with HIPAA regulations.


• Perform other duties as assigned.

SUMMARY

The Document Management Technician is responsible for gathering, printing, preparing and scanning company documents or examinee charts for use. This position performs a variety of tasks such as sorting records, creating cover letters, updating client lists, data entry and maintaining efficient document storage, all in accordance with strict timelines needed.

ESSENTIAL JOB FUNCTIONS

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  Prepare, print, sort, scan, process and maintain electronic and/or hard copies of charts, medical report forms or company documents.

  
  


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  For medical reports:

  
  
  
  
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    Will gather and organize examinee charts for examinations and/or deposition purposes. Finalize completed charts by confirming all records are included and consolidate charts in proper order. Ensure no duplicates or unnecessary documents are stored.

    
    
  
  
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    Prepare and ship records to physicians utilizing appropriate mailing sources (USPS, UPS, or Electronic) within required timeframes and in accordance with client instructions.

    
    
  
  
  
  


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  Perform clerical duties such as typing, filing, emailing, and proofreading as required. May be responsible for mail duties.

  
  


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  Promote effective and efficient utilization of all company supplies and resources.

  
  


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  Protect examinee rights by maintaining confidentiality of personal and financial information at all times and in accordance with HIPAA regulations.

  
  

Qualifications

MINIMUM REQUIRED QUALIFICATIONS

Education and/or Experience

High school diploma or equivalent required. A minimum of one year related experience; or equivalent combination of training and experience. Experience in a medical office preferred.

Certificates, Licenses, Registrations

No specific requirements.

ESSENTIAL COMPETENCIES

QUALIFICATIONS

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  Must possess knowledge of general computer, fax, copier, scanner, and telephone.

  
  


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  Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, and the Internet.

  
  


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  Must have a full understanding of HIPAA regulations and compliance.

  
  


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  Ability to follow instructions and respond to managements' directions accurately.

  
  


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  Must demonstrate accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.

  
  


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  Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.

  
  


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  Must be able to work independently, prioritize work activities and use time efficiently.

  
  


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  Must be able to maintain confidentiality.

  
  


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  Must be able to demonstrate and promote a positive team -oriented environment.

  
  


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  Must be able to stay focused and concentrate under normal or heavy distractions.

  
  


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  Must be able to work well under pressure and or stressful conditions.

  
  


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  Must possess the ability to manage change, delays, or unexpected events appropriately.

  
  


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  Must demonstrate reliability and abide by the company attendance policy.

  
  


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  Must maintain a professional and clean appearance at all times consistent with company standards.

  
  

LANGUAGE/COMMUNICATION SKILLS

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  Ability to read, analyze and interpret common correspondence, medical records and legal documents

  
  


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  Ability to write clearly and informatively and edit own work for appropriate spelling and grammar

  
  


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  Ability to respond appropriately and professionally to common inquiries or complaints from customers, physicians, management, and/or members of the business community.

  
  

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position generally consists of:

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  Sitting 5-7 hours per day.

  
  


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  Keyboard typing and viewing computer screen 6-8 hours per day.

  
  


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  Standing and walking for brief periods.

  
  


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  Occasionally lifting and/or carrying up to 20 lbs.

  
  


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  Occasionally pushing/pulling up to 20 lbs.

  
  


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  Occasionally required to walk multiple flights of stairs.

  
  


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  Occasionally subject to bending, squatting or twisting.

  
  

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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  Extended hours are occasionally required beyond the regular eight (8) hour work day.

  
  


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  The noise level in the work environment is usually moderate.

  
  

MedSource National is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under local, state or federal laws.

Equal Opportunity Employer - Minorities/Females/Disabled/Veterans