Document Imaging Assistant

001 University of Rochester; New York (NY); On-site; USD 25,000 - 34,000; Full time

Job summary

The University of Rochester in Rochester, NY is seeking a detail-oriented records technician to transform paper and electronic documents into a complete EMR, ensuring accuracy and proper indexing for patient records.

You will perform quality checks, verify patient identifiers, coordinate with care teams, and prepare documents for final submission to the EMR, contributing to reliable health information management.

Qualifications

• High School diploma or equivalent and 1 year of relevant experience required
• Associate's degree preferred or equivalent combination of education and experience
• Medical terminology and electronic medical records experience preferred

Responsibilities

• Transfers paper and virtual documents into an electronic medical record (EMR).
• Prepares, scans, indexes and performs quality checks on documents prior to placement into the appropriate EMR.
• Analyzes and determines resolution when documents are missing information.
• Prepares medical record documents prior to scanning.
• Screens all incoming documents to verify appropriateness for placement in EMR and ensures documents are not currently in patients’ EMR.
• Indexes each medical record document appropriately using defined data elements, ensuring each document is assigned to the correct patient, account, and document type.
• Verifies correct patient, correct account, and proper document type.
• Approves final submission of scanned medical record documents into EMR.

Skills

Medical terminology

EMR experience

Document indexing

Education

High School diploma or equivalent

Associate's degree preferred

Tools

Imaging software

EMR software

Job description

Job Details

Job Location (Full Address): 2619 W Henrietta Rd, Rochester, New York, United States of America, 14623

Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 900170 Health Info Mgmt-DataIntegrity Work Shift: UR - Day (United States of America) Range: UR URG 103 H Compensation Range: $18.00 - $25.14

Responsibilities

• Transfers paper and virtual documents into an electronic medical record (EMR).
• Prepares, scans, indexes and performs quality checks on documents prior to placement into the appropriate EMR.
• Analyzes and determines resolution when documents are missing information.

Essential Functions

• Prepares medical record documents prior to scanning.
• Screens all incoming documents to verify appropriateness for placement in EMR and ensures documents are not currently in patients’ EMR.
• Analyzes and determines resolution when documents are missing information such as barcodes and patient identifiers.
• Batches documents in proper order for prioritization, using document types and tracking dates.
• Uses judgment when documents received from outside organizations are over the allowable scanning limit.
• Communicates when necessary with providers and office personnel for proper documentation and verification for placement into the EMR.
• Scans documents utilizing imaging software, which interfaces into an EMR.
• Ensures proper image quality and calibrates scanner as appropriate.
• Indexes each medical record document appropriately using defined data elements, ensuring each document is assigned to the correct patient, account, and document type.
• Reviews and determines proper alignment, readability, and correct number of documents have been scanned.
• Performs quality checks on scanned medical record documents that have been saved for review of accuracy and error resolution prior to submission to EMR.
• Compares electronic documents to paper batches.
• Verifies correct patient, correct account, and proper document type.
• Determines any corrections that are needed, including but not limited to, proper rearrangement, relocation of incorrectly filed documents and replacement of documents deemed to be of unacceptable quality.
• Approves final submission of scanned medical record documents into EMR.
• Prepares, retains, and/or summarizes data, records and reports.
• Other duties as assigned.

Minimum Education & Experience

High School diploma or equivalent and 1 year of relevant experience required Associate's degree preferred Or equivalent combination of education and experience Medical terminology and electronic medical records experience preferred

Inclusion and Diversity

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Learn. Discover. Heal. Create. Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.