Document Controls Specialist II - Design Build

HNTB; Indianapolis (IN); On-site; USD 64,000 - 98,000; Full time

Job summary

An established industry player is seeking a detail-oriented Document Control Specialist to join its dynamic Design Build Organization. In this role, you will manage the document lifecycle for engineering and construction projects, ensuring quality and compliance with established standards. Your expertise in document control will be vital in supporting fast-paced transportation infrastructure projects, where your contributions will directly impact project delivery and client satisfaction. Join a team dedicated to building communities and delivering innovative solutions that matter, while fostering your career in a supportive environment.

Qualifications

• 3 years of document control experience on transportation projects.
• Ability to learn and support the industry being served.

Responsibilities

• Administers document lifecycle for engineering and construction documents.
• Maintains electronic project record files and performs audits.

Skills

Document Control

Project Controls

Technical Administrative Support

Attention to Detail

Systematic Thinking

Education

Associate's Degree in Relevant Field

5 Years of Relevant Experience

Tools

SharePoint

Bentley Projectwise

Engineering Document Control Management Systems

Job description

What We're Looking For

The time is right to join HNTB’s growing Design Build (DB) Organization! We are seeking candidates with demonstrated Document Control experience on fast-paced transportation infrastructure projects as well as experience in Design-Build delivery. This individual will accomplish HNTB’s 4 for 4 performance: delivery of quality work, on time, on budget and to the client’s satisfaction on every project through coordination with internal and external partners and cross discipline teams to address and solve design related issues or concerns.

This opportunity entails being responsible for administering the document lifecycle for engineering and construction documents. Responsible for defining standards and workflows for documents. Administers the collection, authorization, publication, storage and retrieval of documents. Manages document processes and systems to ensure control and availability.

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

What You'll Do:

• Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel.
• Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents.
• Maintains the electronic project record files. Copies and scans documents as needed to perform distribution and storage duties.
• Prepares records for inactive storage according to the Records Retention Schedule.
• May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use.
• Performs and/or supports regular audits of document controls processes and procedures.
• Performs other duties as assigned.

What You'll Need:

• Associate's degree in relevant field and 3 years of relevant experience, or
• In lieu of degree, 5 years project controls, document control, and/or technical administrative support experience.

What You'll Bring:

• Ability to think in a detailed and structured manner.
• Ability to be systematic and learn the industry being supported.

What We Prefer:

• CSI Construction Documents Technologist (CDT) or equivalent.
• Experience in Design-Build project delivery.
• Knowledge and experience with Sharepoint, Bentley Projectwise, and Engineering Document Control management systems.

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position. #ET #DesignBuild

Locations:

Arlington, VA (Alexandria), Atlanta, GA, Austin, TX, Charlotte, NC, Columbus, OH, Indianapolis, IN, Kansas City, MO, Tampa, FL.

The approximate pay range for Ohio is $64,787.11 - $97,180.67. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.