Document Controller - Semi-Conductor Construction

Turner & Townsend; City of Syracuse (NY); On-site; USD 100,000 - 120,000; Full time

Job summary

Turner & Townsend seeks an experienced Document Controls Manager to work in a client facing role on a major capital project. The role centers on maintaining and managing all documentation and transmittals for the project including the Engineering Document Management System (EDMS) in coordination with the Project Management Contractor (PMC).

Responsibilities include implementing document control processes, overseeing document flow from the PMC, and developing a SharePoint system to ensure proper

Qualifications

• Bachelor's degree preferred.
• Minimum 6–7 years of relevant work experience.
• Proficient in Microsoft 365 products.
• Proficiency in using spreadsheet tools to manage large amounts of data.
• Experience utilizing Power BI, Data Studio, Tableau or any equivalent program for data analytics and data visualization preferred.
• Prior experience managing people is a plus.
• Strong Electronic document management system (EDMS/DMS) experience.
• Understanding of construction documentation.

Responsibilities

• Implement and maintain document control processes ensuring documentation, cataloging, change control and archival requirements are met for the owner operator.
• Support workflow and delivery of required documents for a capital project, overseeing flow and management of documents from the PMC and other sources.
• Manage interfaces with all parties involved with the PMC’s EDMS, ensuring workflows and distribution matrices are managed for accurate information sharing.
• Develop and maintain the project SharePoint based system ensuring documentation is managed properly.
• Manage transmittals from PMC’s EDMS and coordinate workflow responses for the WLNG team and related tasks.
• Train team members in processes and document control software as necessary.
• SOX control responsibilities may be part of this role where applicable.

Skills

Microsoft 365

People management

Data analytics

Spreadsheet proficiency

Education

Bachelor's degree in business administration or related field

Tools

Power BI

Data Studio

Tableau

Spreadsheet tools

EDMS/DMS

Job description

• Full-time

Company Description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Job Description

Turner & Townsend seeks an experienced Document Controls Manager to work in a client facing role with one of our high-profile clients. The role is to maintain and manage all documentation and transmittals for a major capital project including the Engineering Document Management System (EDMS) in coordination with the Project Management Contractor (PMC).

Responsibilities:

• Responsible for implementing and maintaining document control processes assuring document control, cataloging, change control and archival requirements are met for the owner operator.
• Support the workflow and delivery of required documents for a capital project, overseeing the flow and management of documents from the PMC and other sources.
• Manage interfaces with all parties involved with the PMC’s EDMS, ensuring the workflows and distribution matrices are managed for accurate, fast, and efficient information sharing. Identify and mitigate obstacles as necessary.
• Develop and maintain the project SharePoint based system ensuring necessary documentation is managed properly.
• Manage transmittals from PMC’s EDMS, coordinate workflow responses for the WLNG team, and other associated tasks.
• Trains team members in processes and document control software as necessary.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Qualifications

• A bachelor's degree in business administration or a related field is preferred.
• Minimum 6-7 years of relevant work experience
• Proficient in Microsoft 365 products
• Proficiency in using spreadsheet tools to manage large amounts of data
• Experience utilizing Power BI, Data Studio, Tableau or any equivalent program for data analytics and data visualization, preferred.
• Prior experience managing people is a plus
• Strong Electronic document management system (EDMS/DMS) experience
• Understanding of construction documentation

Additional Information

The salary range for this full-time role is$100K - $120Kper year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications.

*On-site presence and requirements may change depending on our client's needs*

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team,to submit candidates for review.