Document Controller, Energy and Infrastructure Projects (Phoenix, Arizona)

Linxon; Phoenix (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading engineering firm in Phoenix is hiring a Document Controller for Energy and Infrastructure Projects. This role involves managing project documentation, ensuring compliance, and facilitating collaboration across teams. Candidates should possess strong communication skills and a background in document control. The company offers competitive salaries and comprehensive benefits including health coverage and 401K.

Benefits

Competitive Salary

Health, Dental, and Vision Coverage

401K with Employer Match

Paid Time Off (PTO)

Learning and Development

Qualifications

• Minimum qualification of HNC or higher plus two years of applicable experience.
• Proven experience in document control for engineering or construction projects.
• Understanding of industry-standard documentation practices.

Responsibilities

• Upload and manage all project deliverables in the Document Management System.
• Ensure version control and compliance with project documentation procedures.
• Distribute project documentation to suppliers, clients, and construction sites.

Skills

Attention to detail

Team-oriented

Strong written and verbal communication skills

Proficient in Microsoft Office

Familiarity with document control systems (PIMS, Procore, SharePoint)

Education

HNC or higher plus two years of experience or high school diploma plus four years

Tools

Procore

SharePoint

Adobe Acrobat

Job description

Job Description

JOIN US AND MAKE YOUR IMPACT!

JOB TITLE: Document Controller, Energy and Infrastructure Projects (Phoenix, Arizona)

LOCATION: Phoenix, Arizona

Who we are?

Linxon is a company founded on a century of technological expertise and six decades of global experience in substation and electrification projects. By merging AtkinsRéalis' project management prowess with Hitachi Energy's cutting-edge technological knowledge, Linxon leverages the strengths of both parent companies to form a new, dynamic entity.

What we do?

Linxon plays a pivotal role in fostering urban growth, industrial expansion, and community development by constructing essential components of the power transmission grid. We provide comprehensive engineering, procurement, management, and construction services for the execution of large, complex AC power substations, including expansions and electrification across five key segments.

What we believe?

We are driven by the value of your investment and a passion for undertaking challenging and high-risk projects. Our expertise, honed over years of experience and reinforced by continuous training, equips us to handle critical mission akin to “Special Forces”.

What is your impact?

Are you passionate about precision, organization, and playing a key role in delivering sustainable infrastructure? As a Document Controller, you will be at the heart of our renewable energy projects—supporting the preparation, distribution, and secure storage of critical project documentation in alignment with our rigorous document management processes and procedures. Your expertise will ensure seamless collaboration across engineering, procurement, and construction teams, helping us build a cleaner, greener future.

What will you do?

• Upload and manage all project deliverables in the Document Management System (DMS) from Linxon and suppliers.
• Ensure version control and compliance with project documentation procedures.
• Distribute project documentation to suppliers, clients, and construction sites per defined protocols.
• Receive, track, and control documentation from suppliers and clients.
• Set up and maintain document control processes using Company PIMS, Procore, and SharePoint.
• Maintain the Master Document Register (MDR) based on client-approved documents.
• Compile Health & Safety (H&S) files and Operation & Maintenance (O&M) manuals.
• Support off-site document control tasks, including scanning and filing at customer premises.
• Report progress to line manager, ensuring deliverables meet quality, deadline, and budget requirements.
• Provide guidance and coaching on document control practices.
• Contribute to process improvements and efficient use of DMS tools.

Who you are?

• Minimum qualification of HNC or higher plus two years of applicable experience; or high school diploma, or equivalent plus four years of applicable experience.
• Proven experience in document control for engineering or construction projects.
• Familiarity with automated document control systems (PIMS, Procore, SharePoint) preferred; training provided.
• Proficient in Microsoft Office and Adobe Acrobat.
• Understanding of industry-standard documentation practices.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work in a fast-paced environment.
• Team-oriented with excellent interpersonal skills.
• Proactive, self-motivated, and able to work independently.
• Discreet and capable of handling confidential information.

What We Offer:

• Competitive Salary: Enjoy a rewarding compensation package.
• Health, Dental, and Vision Coverage: Comprehensive benefits to keep you and your family healthy.
• 401K with Employer Match: Secure your future with our generous retirement plan.
• Employee Assistance Program (EAP): Access support for personal and professional challenges.
• Paid Time Off (PTO): Take the time you need to recharge and relax.
• Learning and Development: Grow your skills with our training programs and career opportunities.

Join us and experience a workplace that values your well-being and professional growth!

We are proud to announce that Linxon Americas has been certified as a Great Place to Work reflecting our commitment to fostering a diverse, inclusive environment that fuels innovation and teamwork.

Linxon is an equal opportunities employer. At Linxon, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.