Document Controller

Stelic; Town of Texas, Northern (WI, KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health coverage

Dental coverage

Vision coverage

PTO & holidays

Job summary

Stelic is seeking a Document Controller to support a large, multi-building data center program in Texas. This remote-first role provides structured document control and information management across design, procurement, construction, commissioning, and turnover phases.

You will ensure project documentation remains current, traceable, and consistently organized, supporting field execution, technical review workflows, and final project closeout.

Qualifications

• 3+ years of document control on large civil/infrastructure projects.
• Experience with Procore, Aconex, SharePoint or similar DMS.
• Strong lifecycle management and workflow skills.
• Experience with submittals, RFIs, and turnover docs.

Responsibilities

• Implement and maintain document control standards and folder structures.
• Administer document management platforms and manage user permissions/workflows.
• Receive, quality check, log, and archive controlled documents with metadata and revision status.
• Manage submittals and RFIs, including aging reports and publication of documents.
• Maintain current drawing sets, revision history, and transmittals.
• Maintain change document registers and traceable packages tied to approvals.
• Publish meeting minutes and maintain action/decision logs.
• Establish turnover documentation including O&Ms, warranties, as-builts, test reports.
• Provide technical writing and SOP support with revision control and publication.
• Perform quality control checks and audits for document accuracy and compliance.

Skills

Document control

MS Office

DMS platforms

Cross-team coordination

Education

Bachelors or Associates degree

Tools

Procore

Aconex

SharePoint

BIM 360

Job description

Stelic is seeking a Document Controller to support a large, multi-building data center program in Texas. This remote-first role provides structured document control and information management across design, procurement, construction, commissioning, and turnover phases. You will ensure project documentation remains current, traceable, and consistently organized, supporting field execution, technical review workflows, and final project closeout. This position will be 90% remote with 10% travel to the project site in Texas.

Key Responsibilities

• Implement and maintain document control standards, folder structures, master registers, and role-based access controls aligned with delivery phases.
• Administer document management platforms, manage user permissions and workflows, and provide process-related user support.
• Receive, quality check, log, publish, and maintain controlled documents with accurate metadata, revision status, and archiving of superseded versions.
• Manage and track submittals and RFIs, including completeness checks, routing, aging reports, and publication of approved documents.
• Maintain current drawing sets, revision history, transmittals, and ensure field teams reference controlled documents.
• Maintain change document registers and support assembly of traceable change packages tied to initiating events and approvals.
• Publish meeting minutes and maintain action and decision logs linked to project documentation.
• Establish and manage turnover documentation, including O&Ms, warranties, as-builts, test reports, structured closeout packages, and required status reporting (master register, submittal/RFI logs, drawing register, change register, turnover tracker, and SOP/MOP support as requested).
• Provide technical writing and SOP support, including formatting, revision control, controlled re-issuance, and publication within the document system.
• Perform quality control checks and periodic audits to ensure document accuracy, completeness, and compliance with project standards.

Requirements

• 3+ years of document control experience on large civil infrastructure, water, wastewater, industrial, or commercial construction projects.
• Experience administering document management systems (e.g., Procore, Aconex, SharePoint, BIM 360, or similar platforms).
• Strong understanding of document lifecycle management, revision control, and structured workflow processes.
• Experience managing submittals, RFIs, drawing revisions, and turnover documentation.
• Strong organizational skills with high attention to detail and accuracy.
• Ability to coordinate across engineering, procurement, construction, commissioning, and field teams.
• Proficiency in Microsoft Office and document tracking tools (Excel required).
• Associate’s or Bachelor’s degree in construction management, engineering, information management, technical writing, or related field preferred.
• Health, dental, and vision coverage.
• PTO and paid holidays.
• 90% Remote with 10% on-site travel required.
• High collaboration with civil, structural, mechanical, electrical, and process disciplines.
• Regular participation in coordination meetings and documentation reviews.

Equal Opportunity Statement

Stelic is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information, veteran status, or any other protected characteristic. Stelic complies with all applicable federal, state, and local laws.

ADA Accommodation Statement

Stelic is committed to providing reasonable accommodations for applicants and employees with disabilities.

At Will Employment Statement

Employment at Stelic is at will. Nothing in this job description creates a contract or guarantees employment for a specific duration.