Document Controller

Bellows Systems, Inc.; Houston (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical and Dental insurance

Paid Time Off (PTO)

Job summary

Bellows Systems, Inc. in Houston, TX seeks a seasoned Document Controller to manage the lifecycle, revision control, and archival of AS9100 Rev D documentation for aerospace, defense, and high-reliability manufacturing.

You will assemble, audit, and release C of C data packages, manage ECO/ECN workflows, and maintain ERP/QMS records while supporting supplier and customer audits.

Qualifications

• High School Diploma or equivalent; Associate’s degree or technical certification preferred.
• 2+ years of document control or quality administrative experience in an aerospace, defense, precision manufacturing, or pressure-vessel/welding environment.
• Direct experience with AS9100 Rev D and/or ISO 9001 document control standards.
• Proven track record compiling aerospace C of C data packages and auditing MTRs, special process certs, and AS9102 First Article Inspection docs.
• Proficiency with ERP/QMS and PDF editing/compilation tools (Adobe Acrobat Pro, Bluebeam Revu).
• High attention to detail with strong organizational, communication, and cross-functional auditing skills.

Responsibilities

• Compile, verify, and deliver rigorous Certificate of Conformance (C of C) data books and documentation packages for aerospace shipments.
• Audit supporting package records: MTRs, Mill Certs, FAIRs per AS9102, NDT results, and calibration logs.
• Reconcile PO quality flow-downs and customer quality clauses to guarantee 100% compliance prior to release.
• Maintain customer portal access as required for document transfers.
• Maintain document control procedures per AS9100 Rev D; manage ECO/ECN workflow and revisions.

Skills

Auditing

Documentation control

AS9100 Rev D

ERP/QMS proficiency

Attention to detail

Education

High School Diploma or equivalent

Associate’s degree or technical certification

Tools

Adobe Acrobat Pro

Bluebeam Revu

ERP/QMS software

Job description

Job Summary: Document Controller, Houston TX

The Document Controller manages the lifecycle, revision control, and archival of all quality, engineering, and manufacturing documentation within an AS9100 Rev D certified environment. This role is directly responsible for assembling, auditing, and releasing comprehensive Certificate of Conformance (C of C) and quality data packages required for aerospace, defense, and high-reliability industrial customers.

Responsibilities

Quality & Aerospace Documentation Packages

• Compile, verify, and deliver rigorous Certificate of Conformance (C of C) data books and documentation packages for aerospace shipments.
• Audit supporting package records: Material Test Reports (MTRs), Mill Certs, First Article Inspection Reports (FAIR per AS9102), Non-Destructive Testing (NDT) results, special process certs (heat treat, welding, plating), and calibration logs.
• Reconcile purchase order quality flow-downs and customer quality clauses (Q-Notes) against the completed document package to guarantee 100% compliance prior to product release.
• Maintain customer portal access as required for customer-specific document transfers.

Document Control & AS9100 Rev D Compliance

• Maintain and enforce document control procedures per AS9100 Rev D requirements, ensuring only current, approved engineering drawings, routings, work instructions, and specifications are in use on the shop floor.
• Administer the Engineering Change Order/Notice (ECO/ECN) workflow, tracking approvals, updating revision logs, and archiving obsolete documents to prevent unintended use.
• Coordinate customer-facing document submittals (SDRLs/CDRLs, deviation requests, and document approvals) and log return statuses.

ERP & Quality System Maintenance

• Maintain digital document archives, traveler sign-offs, and certification records within the ERP/QMS software.
• Support internal, registrar, customer, and regulatory (e.g., Nadcap, FAA, defense) audits by rapidly retrieving traceable objective evidence and quality records.
• Manage record retention schedules per statutory, regulatory, and customer-specific duration requirements.
• Prepare Inspection Reports for review and final sign off by QC inspectors.

Job Description

• High School Diploma or equivalent; Associate’s degree or technical certification preferred.
• 2+ years of document control or quality administrative experience in an aerospace, defense, precision manufacturing, or pressure-vessel/welding manufacturing environment.
• Direct experience with AS9100 (Rev D) and/or ISO 9001 document control standards.
• Proven track record compiling aerospace C of C data packages and auditing MTRs, special process certifications, and AS9102 First Article Inspection documentation.
• Proficiency with Enterprise Resource Planning (ERP) / Quality Management Systems (QMS) and advanced PDF editing/compilation tools (e.g., Adobe Acrobat Pro, Bluebeam Revu).
• High attention to detail with strong organizational, communication, and cross-functional auditing skills.

Required Qualifications:

• Familiarity with thin-walled metal bellows, expansion joints, metallic hoses, or welded assemblies.
• ITAR/EAR Compliance: Experience handling ITAR (International Traffic in Arms Regulations) and EAR (Export Administration Regulations) restricted data, given that aerospace bellows can be used in defense or military aviation applications.
• Experience managing documentation for raw material certifications (MTRs), material test reports, and special processes (like welding, NDT/Non-Destructive Testing, and heat-treating) common in bellows production.

Why Join Bellows Systems, Inc.?

Bellows Systems Inc. (BSI) offers a great work environment, professional development, challenging careers, and competitive compensation with healthcare benefits.

Benefits

• Enrollment in BSI’s Medical and Dental insurance plan.
• Eligibility for Paid Time Off (PTO).

BSI will only employ those who are legally authorized to work in the United States for this opening.

High School Diploma or equivalent; Associate’s degree or technical certification preferred.

2+ years of document control or quality administrative experience in an aerospace, defense, precision manufacturing, or pressure-vessel/welding manufacturing environment.

Direct experience with AS9100 (Rev D) and/or ISO 9001 document control standards.

Proven track record compiling aerospace C of C data packages and auditing MTRs, special process certifications, and AS9102 First Article Inspection documentation.

Proficiency with Enterprise Resource Planning (ERP) / Quality Management Systems (QMS) and advanced PDF editing/compilation tools (e.g., Adobe Acrobat Pro, Bluebeam Revu).

High attention to detail with strong organizational, communication, and cross-functional auditing skills.