Document Control Specialist- WMATA

Cornerstone Concilium, Inc.; Alexandria (VA); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player seeks a meticulous Document Control Specialist to support capital and non-capital projects in Alexandria. This role involves applying electronic document archiving procedures, maintaining project files, and ensuring compliance with WMATA's standards. The ideal candidate will have a background in engineering or relevant experience, strong organizational skills, and proficiency in construction management applications. Join a dynamic team that values precision and effective communication, where your contributions will enhance project efficiency and document integrity.

Qualifications

• Bachelor’s degree in engineering or 3 years of relevant experience.
• 3+ years in construction or document management.

Responsibilities

• Support projects with electronic document archiving procedures.
• Perform quality control checks on digital files.

Skills

Document Management

Quality Control

Organizational Skills

Verbal Communication

Written Communication

Education

Bachelor's Degree in Engineering or Related Field

3 Years Relevant Experience

Tools

Procore

Prolog

eBuilder

Microsoft Office

Job description

Join to apply for the Document Control Specialist- WMATA role at Cornerstone Concilium, Inc.

Major Duties And Responsibilities

• Support capital and non-capital projects by applying appropriate and proper electronic document archiving procedures;
• Create and maintain project files;
• Follow the WMATA file naming convention;
• Assist WMATA and consultant staff in retrieving needed documents from electronic file archives;
• Perform quality control checks to ensure digital files are complete, legible, correctly oriented, named consistently with WMATA conventions, and archived according to WMATA's directory structure;
• Scan hard copies of historical documents into digital format and save them in the appropriate digital folders following WMATA's file structure;
• Maintain records for as-built, design, standard, as-is drawings, and contract close-out documents per INFR policies;
• Coordinate with project teams, contractors, consultants, and Digital Modernization department for project close-out and document onboarding from PMSS to WMATA repository;
• Perform additional assignments as directed by the WMATA Task Manager.

Background And Experience Required

• Bachelor’s degree in engineering or related field, or three (3) years of relevant experience if no degree;
• At least three (3) years of experience with construction or document management, including project submittals, RFIs, etc.;
• Experience with Construction Management Applications (e.g., Procore, Prolog);
• Experience with document and file management, both hard copy and digital;
• Proficiency in Microsoft Office applications;
• Strong organizational skills;
• Experience performing quality control checks;
• Effective verbal and written communication skills.

Preferred Qualifications

• Experience with secure and sensitive contract documents, reports, and plans;
• Familiarity with operational procedures preparation;
• Experience with eBuilder, Procore, or similar applications.