Document Control Specialist #1062423

FastTek Global; Bay City (MI); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical and Dental

Vision

PTO Program

Long Term Disability

Life Insurance

401(k) with match

Job summary

FastTek Global in Bay City, MI is seeking a Document Control Specialist I to support project document control for construction initiatives and related ESE activities. You will work with engineering, process records, ECNs, and plant modifications, ensuring accurate document numbers and proper filing.

You will maintain the electronic document database, generate reports, and provide hard copies to project teams and plant control at project close, while upholding safety and compliance standards.

Qualifications

• High school diploma or equivalent is required.
• 2–4 years of experience in records management or similar roles.
• Experience with document control software such as ProjectWise, Primavera Unifier, CM14, Prolog.

Responsibilities

• Work closely with engineering personnel, guiding them on review and record requirements.
• Process engineering and project records and plant modifications (drawings, manuals, transmittals, correspondence, ECN).
• Update and maintain electronic database for tracking, transmitting, and distributing documents and vendor submittals.
• Report on activities for Daily, Weekly, and Monthly Operating Reviews.
• Provide hard copy documents to projects and to Plant Document Control at project end.

Skills

Communication

Customer service

Multi-tasking

Leadership

Teamwork

Independent work

SAP experience

Milestone management

Analytical skills

Cross-department communication

Education

High school Diploma or equivalent

Associate degree in Information Science

Data Processing and Data Processing Technology

Tools

ProjectWise

Primavera Unifier

CM14

Prolog

Job description

Bay City, Michigan Document Control Specialist #1062423

If you're looking for a career that will provide a challenging work environment and many opportunities to learn, our company is the place for you. Join our team and become part of a company full of exciting opportunities. We help employees achieve their personal best by offering many opportunities that develop and enhance their skills for career advancement.

Duties:

Department Summary:

• Electric Supply Engineering (ESE) Document Management team is responsible to manage our Electrical Engineering Records (ERC) for our Electric Supply Operations team members, which includes management of records during execution phase of our capital projects in coordination with Engineering and Enterprise Project Management (EPMO).
• This department also leads our efforts related to drafting support for our Engineering team and managing our Computer Aided Drafting Standards.
• This team plays a major part in delivering our capital investment strategy for the Company and maintaining configuration management for our Operations team members.

Job Description:

The Document Control Specialist I will support project document control functions for construction projects as well as support other ESE Document Control activities when applicable. The Project Document Controller main activities will include:

• Work closely with engineering personnel, guiding them on our review and record requirements documented in our procedures and job aids.
• Process engineering and project records and plant modifications such as drawings, manuals, transmittals, correspondence, and engineering change notices (ECN).
• Perform standard routine level tasks and provide support for Projects during design, construction, and close‐out.
• Update and maintenance of electronic database used for tracking, transmitting, and distributing documents and vendor submittals.
• Report on activities for Daily, Weekly, and Monthly Operating Reviews.
• Accurately and in a timely manner request from Plant Document Control / Engineering Record Center (ERC) controlled document numbers per the established numbering conventions. Including critical drawings such as WD (wiring diagrams and P&IDs (Piping & Instrumentation). This may also include controlled numbers such as circuits, raceways, valves, conduits, etc....
• Assess and audit records for accuracy and completeness, including identification of issues and lead implementation of recommendation and corrective actions for our project/plant records. Assist in the management and updates of our document management procedures.
• Provide hard copy documents to projects for construction.
• Provide hard copy critical documents to Plant Document Control at the end of the project.

Skills:

Essential Functions:

• Possess excellent communication and customer service skills
• Successfully multi-task and/or switch task quickly while remaining organized
• Anticipate and understand the impact of actions/procedures on multiple systems
• Demonstrate leadership skills, strong teamwork, and the ability to work independently on assigned complex projects
• Use appropriate systems/software/programs such as SAP for internal processes
• Manage project milestones, organizing and prioritizing the scheduling of work assignments in response to work tasks
• Enjoy working in a team environment
• Ability to interact with internal and external parties to receive highly advanced information and data
• Possess strong analytical skills
• Interact with other internal departments to resolve issues with exceptional communication
• Performs responsibilities in a manner that clearly shows effective communication and cooperation that promotes open exchange of information, respect, and professionalism
• Interface with engineering, plant personnel and drafters on a regular basis
• May require carrying large, rolled prints to various locations in the plants or to projects
• Maintains work areas in a clean and orderly manner
• Responsibly orders supply of paper and toner for plotters and calls IT for support when needed
• Exemplify safe work practices and follow the Company's compliance standards.
• Regular attendance is expected
• Experience with ProjectWise, Primavera Unifier, CM14, Prolog or other document control software
• 2- 4 years of experience in records management or similar roles

The following skills may set you apart:

• Experience in clerical, administrative or document control - drawing or construction document control preferably
• Experience in database management
• Having some course work or an associate degree with specialization in:
• Information Science
• Data Processing and Data Processing Technology
• Utility, engineering, or construction document control experience
• Adobe Pro
• Plotter and scanner operations

Education:

• High school Diploma or equivalent

Additional Info:

At FastTek Global, Our Purpose is Our People and Our Planet. We come to work each day and are reminded we are helping people find their success stories. Also, Doing the right thing is our mantra. We act responsibly, give back to the communities we serve and have a little fun along the way.

We have been doing this with pride, dedication and plain, old-fashioned hard work for 24 years!

FastTek Global is financially strong, privately held company that is 100% consultant and client focused.

We've differentiated ourselves by being fast, flexible, creative and honest. Throw out everything you've heard, seen, or felt about every other IT Consulting company. We do unique things and we do them for Fortune 10, Fortune 500, and technology start-up companies.

Our benefits are second to none and thanks to our flexible benefit options you can choose the benefits you need or want, options include:

• Medical and Dental (FastTek pays majority of the medical program)
• Vision
• Personal Time Off (PTO) Program
• Long Term Disability (100% paid)
• Life Insurance (100% paid)
• 401(k) with immediate vesting and 3% (of salary) dollar-for-dollar match

Plus, we have a lucrative employee referral program and an employee recognition culture.

FastTek Global was named one of the Top Work Places in Michigan by the Detroit Free Press in 2013, 2014, 2015, 2016, 2017, 2018, 2019, 2020, 2021, 2022, and 2023!

AI & Hiring Disclosure

We use AI tools to support parts of our hiring process, such as reviewing applications and identifying potential matches. These tools are designed to promote efficiency, consistency, and fairness, and they are always used under human oversight.

All personal data collected is used solely for recruitment purposes, and you have the right to know, access, or request deletion of your data at any time, subject to legal limits.

If AI will be used in a video interview, you'll be informed in advance and asked for your consent, with the option to opt out.

Our tools are regularly reviewed to detect potential bias and to ensure compliance with all applicable laws and our commitment to inclusive hiring.

To learn more or exercise your rights, please contact us at [e-mail].