Document Control Specialist

Lithium Nevada, LLC; Winnemucca (NV); On-site; USD 60,000 - 80,000; Full time

Job summary

Lithium Nevada, LLC is seeking a Document Control Specialist to join our Thacker Pass team in Winnemucca, NV. You will manage project documentation, ensure compliance with control procedures, and promote safety standards.

Ideal candidates will have a bachelor’s degree, experience in document management, and proficiency in Microsoft Office 365. This role requires excellent communication skills and a commitment to Lithium Americas’ values.

Qualifications

• Three or more years of experience in document control, records management, or related field preferred.
• Willingness to learn Engineering Smart Tools systems.
• Ability to work effectively in a fast-paced environment.

Responsibilities

• Manage documents and records for Thacker Pass.
• Ensure compliance with document control procedures.
• Evaluate existing document management systems for improvements.

Skills

Excellent verbal and written communication skills

Proficiency in Microsoft Office 365

Experience with Hexagon SDX

Excellent organizational skills

Basic understanding of document management laws

Strong analytical and technical skills

Education

Bachelor’s degree in business administration, information technology, or related field

Tools

Hexagon SDX

Microsoft Office 365

Job description

Role

We are seeking a Document Control Specialist to join our Thacker Pass team. In this role, you will be responsible for electronically managing documents and records, maintaining an organized and detailed library of project, process, and operational documentation, and ensuring data integrity and compliance with document control procedures. The Document Control Specialist will primarily use Hexagon SDX and related systems to administer and control documents that are received, created, or issued as part of the operation of the Thacker Pass Lithium Carbonate Production site. This is a unique opportunity to contribute to a mission‑driven organization committed to innovation, sustainability, and leadership in the clean energy sector. The role is based at our Winnemucca, NV office during construction and will transition to the Thacker Pass site near Orovada, NV during commissioning and operations. The role reports to the IT Manager. Occasional travel to other LAC offices, project sites, or vendor locations may be required.

Key Responsibilities

• Provide leadership of and promote Lithium Nevada’s safety‑first culture.
• Ensure strict compliance with OSHA and MSHA regulations as well as Lithium Nevada’s site‑specific safety program.
• Perform all engineering activities with a safety‑first mindset.
• Promote and foster employee "stop work" authority.
• Identify, report and mitigate safety hazards and observations as part of daily activities and safety walks.
• Champion safety standards and promote communication and accountability within all production areas.
• Support pre‑commissioning, commissioning, and start‑up activities for the Thacker Pass Mine and Lithium Processing Facility in close coordination with Mining, Commissioning, and Start‑Up teams.
• Establish and implement policies and procedures regarding document storage, sharing, transmission, and destruction.
• Evaluate existing document management systems and procedures to determine current effectiveness and efficiency; identify and recommend improvements.
• Consult with end users to identify and resolve issues in accessing electronic content.
• Ensure security of systems and integrity of master documents by implementing document and system access rights and revision controls.
• Ensure company compliance with applicable laws and regulations regarding data security and document management.
• Communicate and collaborate with staff when assessing, acquiring, or deploying new electronic document management systems to ensure smooth integration and minimal disruption.
• Maintain current knowledge of best practices and developments in document management technologies and techniques through professional organizations, conferences, and training.
• Maintain an updated document review and distribution matrix.
• Coordinate transmittals and issuances of all documents between appropriate groups and create reports for verification and auditing purposes.
• Assist company and contractor teams in document searches and retrieval upon request.
• Ensure proper identification and classification of documents according to company requirements.
• Oversee and maintain access requests and user permissions within document control systems.
• Create and maintain document control onboarding and off‑boarding procedures.
• Build and maintain trusted relationships across all teams while championing a culture that reflects and supports our Purpose, Vision, and Values.
• Perform other duties as assigned.

Required Qualifications

• Bachelor’s degree in business administration, information technology, or related field, or equivalent work experience.
• Three (3) or more years of experience in document control, records management, or a related field preferred.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office 365 applications (Word, Excel, Outlook, Teams, etc.); familiarity with MS Teams and SharePoint preferred.
• Experience with Hexagon SDX or other document management systems preferred.
• Willingness to learn Engineering Smart Tools systems.
• Excellent organizational skills and attention to detail.
• Basic understanding of laws and regulations regarding document management and data security.
• Strong analytical and technical skills with the ability to creatively solve problems.
• Familiarity with engineering deliverable types and formats preferred.
• General project experience required; operations experience a plus.
• Ability to handle multiple responsibilities and follow through to completion.
• Ability to work effectively in a fast‑paced and dynamic environment.
• Personal commitment to Lithium Americas’ Purpose, Vision, and Values.

Equal Opportunity Statement

Lithium Americas is an Equal Opportunity Employer. We do not discriminate based on race, gender, disability, age, veteran status, religion, sexual orientation, or any other protected status. All qualified applicants will receive consideration for employment.