Document Control Specialist

Northern NV Jobs; Winnemucca (NV); On-site; USD 55,000 - 85,000; Full time

Job summary

Lithium Americas is seeking a Document Control Specialist to join the Thacker Pass team in Winnemucca, NV during construction, with transition to the mine site during commissioning. You will manage electronic documents and records, ensure data integrity, and enforce control procedures across project, process, and operations docs.

This role supports safety, compliance and efficient project delivery. Collaborating with IT and site teams, you will maintain document reviews, onboarding/offboarding,

Qualifications

• Bachelor’s degree in business administration, information technology, or related field, or equivalent work experience.
• Three (3) or more years of experience in document control, records management, or a related field preferred.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office 365 applications (Word, Excel, Outlook, Teams, etc.); familiarity with MS Teams and SharePoint preferred.
• Experience with Hexagon SDX or other document management systems preferred.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide leadership of and promote Lithium Nevada’s safety-first culture; ensure compliance with OSHA and MSHA regulations and internal safety programs.
• Establish and implement policies for document storage, sharing, transmission, and destruction.
• Evaluate document management systems and suggest improvements.
• Consult with end users to resolve issues accessing electronic content.
• Ensure security and revision controls for master documents and access rights.
• Coordinate transmittals and issuances of documents between groups and generate audit reports.
• Maintain onboarding/offboarding procedures for document control systems.
• Maintain knowledge of best practices in document management technologies.

Skills

Communication skills

Organizational skills

Analytical skills

Problem solving

Multi-tasking

Education

Bachelor's degree in business administration, information technology, or related field

Tools

Hexagon SDX

Microsoft Office 365

MS Teams

SharePoint

Job description

Lithium Americas is a North American resource and materials company focused on developing, building, and operating lithium deposits and chemical processing facilities. The company’s flagship asset, Thacker Pass, is located in Humboldt County in northern Nevada and is the world’s largest known measured lithium source and reserve. We are focused on safely and responsibly developing Thacker Pass to production to help strengthen national security and enable cleaner energy sources. We are committed to minimizing environmental impact, creating family-supporting jobs, and maximizing sustainable value for our stakeholders.

Lithium Americas is a North American resource and materials company focused on developing, building and operating lithium deposits and chemical processing facilities. The company’s flagship asset, Thacker Pass, is located in Humboldt County in northern Nevada and is the world’s largest known measured lithium source and reserve. We are focused on safely and responsibly developing Thacker Pass to production to help strengthen national security and enable cleaner energy sources. We are committed to minimizing environmental impact, creating family-supporting jobs and maximizing sustainable value for our stakeholders. Lithium Americas is headquartered in Vancouver, British Columbia and operates in the U.S., with offices in Reno, NV and Winnemucca, NV. The Company’s shares are listed on the Toronto Stock Exchange (TSX) and New York Stock Exchange (NYSE) under the symbol LAC.

Company Overview

Lithium Americas is a North American resource and materials company focused on developing, building and operating lithium deposits and chemical processing facilities. The company’s flagship asset, Thacker Pass, is located in Humboldt County in northern Nevada and is the world’s largest known measured lithium source and reserve. We are focused on safely and responsibly developing Thacker Pass to production to help strengthen national security and enable cleaner energy sources. We are committed to minimizing environmental impact, creating family-supporting jobs and maximizing sustainable value for our stakeholders.

Our Purpose, Vision and Values

Our purpose, vision and values are the guiding principles that will serve as the cornerstone of our company’s future direction and operations, aligning our team and organization towards our common goals.

Our Purpose

is to safely and sustainably produce lithium from Thacker Pass to enable North America to reduce dependence on foreign critical minerals and drive value for our stakeholders.

Our Vision

is to be North America’s leading lithium producer to enable cleaner energy sources.

Our Values

include Act with Integrity, Be Responsible and Act with Care, Commit to Excellence and Drive Innovation, and Be a Collaborative Partner.

Role

We are seeking a Document Control Specialist to join our Thacker Pass team. In this role, you will be responsible for electronically managing documents and records, maintaining an organized and detailed library of project, process, and operational documentation, and ensuring data integrity and compliance with document control procedures.

The Document Control Specialist will primarily use Hexagon SDX and related systems to administer and control documents that are received, created, or issued as part of the operation of the Thacker Pass Lithium Carbonate Production site. This is a unique opportunity to contribute to a mission-driven organization committed to innovation, sustainability, and leadership in the clean energy sector.

The role is based at our Winnemucca, NV office during construction and will transition to the Thacker Pass site near Orovada, NV during commissioning and operations. The role reports to the IT Manager. Occasional travel to other LAC offices, project sites, or vendor locations may be required.

Key Responsibilities

• Provide leadership of and promote Lithium Nevada’s safety-first culture. Ensure strict compliance with OSHA and MSHA regulations as well as Lithium Nevada’s site-specific safety program. Perform all engineering activities with a safety-first mindset. Promote and foster employee “stop work” authority. Identify, report and mitigate safety hazards and observations as part of daily activities and safety walks. Champion safety standards and promote communication and accountability within all production areas. Support pre-commissioning, commissioning, and start-up activities for the Thacker Pass Mine and Lithium Processing Facility in close coordination with Mining, Commissioning, and Start-Up teams
• Establishes and implements policies and procedures regarding document storage, sharing, transmission, and destruction.
• Evaluates existing document management systems and procedures to determine current effectiveness and efficiency; identifies and recommends improvements.
• Consults with end users to identify and resolve issues in accessing electronic content.
• Ensures security of systems and integrity of master documents by implementing document and system access rights and revision controls.
• Ensures company compliance with applicable laws and regulations regarding data security and document management.
• Communicates and collaborates with staff when assessing, acquiring, or deploying new electronic document management systems to ensure smooth integration and minimal disruption.
• Maintains current knowledge of best practices and developments in document management technologies and techniques through professional organizations, conferences, and training.
• Maintains an updated document review and distribution matrix.
• Coordinates transmittals and issuances of all documents between appropriate groups and creates reports for verification and auditing purposes.
• Assists company and contractor teams in document searches and retrieval upon request.
• Ensures proper identification and classification of documents according to company requirements.
• Oversees and maintains access requests and user permissions within document control systems.
• Creates and maintains document control onboarding and offboarding procedures.
• Builds and maintains trusted relationships across all teams while championing a culture that reflects and supports our Purpose, Vision, and Values.
• Perform other duties as assigned

Required Qualifications

• Bachelor’s degree in business administration, information technology, or related field, or equivalent work experience.
• Three (3) or more years of experience in document control, records management, or a related field preferred.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office 365 applications (Word, Excel, Outlook, Teams, etc.); familiarity with MS Teams and SharePoint preferred.
• Experience with Hexagon SDX or other document management systems preferred.
• Willingness to learn Engineering Smart Tools systems.
• Excellent organizational skills and attention to detail.
• Basic understanding of laws and regulations regarding document management and data security.
• Strong analytical and technical skills with the ability to creatively solve problems.
• Familiarity with engineering deliverable types and formats preferred.
• General project experience required; operations experience a plus.
• Ability to handle multiple responsibilities and follow through to completion.
• Ability to work effectively in a fast-paced and dynamic environment.
• Personal commitment to Lithium Americas’ Purpose, Vision, and Values.

Working at Lithium Americas

At Lithium Americas, we believe our people are our most valuable asset. We offer a collaborative and inclusive work environment, with opportunities for long-term growth and skills development. We are committed to building a diverse and respectful workplace and strongly encourage applications from individuals of all backgrounds.

Equal Opportunity Statement

Lithium Americas is an Equal Opportunity Employer. We do not discriminate based on race, gender, disability, age, veteran status, religion, sexual orientation, or any other protected status. All qualified applicants will receive consideration for employment.