Document Control Specialist

Actalent; Wilmington (MA); Hybrid; USD 59,000 - 69,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Health Spending Account

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Actalent is seeking a Document Control Specialist to administer and optimize the PLM system, ensuring accurate, accessible, and compliant product data. You will manage engineering changes, maintain BOMs, support data migration, and drive process improvements to boost efficiency and data integrity.

The role starts onsite for two weeks, then shifts to a hybrid schedule with three days on-site and two remote, collaborating with engineering, manufacturing, and quality teams to support

Qualifications

• 3+ years of PLM, product data management, or document control experience.
• Hands-on with PLM tools and configuring processes/workflows.
• Familiar with ECR/ECN routing and tracking.
• Experience managing BOMs and data transfer to downstream systems.
• Knowledge of taxonomy, knowledge management, and document archival practices.

Responsibilities

• Administer PLM system configuration and access management.
• Configure PLM processes and workflows to improve usability.
• Support data migration and BOM import from design partners.
• Coordinate resolution of defects with support teams.
• Support change control improvements and cross-functional meetings.
• Develop/update policies, procedures, and work instructions.
• Review and route Engineering Change Requests and Notices.
• Track change orders and prepare status reports.
• Execute administrative change orders and bulk PLM transactions.
• Deliver training on PLM and change management.
• Capture metrics to identify training needs.
• Run PLM data-quality checks and ensure data integrity.
• Maintain synchronization between CAD data and PLM records.

Skills

PLM experience

BOM management

ECR/ECN processes

Data migration

Documentation & policy writing

CAD data familiarity

Spreadsheet proficiency

Cross-functional collaboration

Attention to detail

Independent work

Education

Associate or bachelor’s degree in technical/engineering or related discipline

Tools

Siemens Teamcenter

PLM tools

ERP/MRP systems

Job description

Job Description

The Document Control Specialist administers and optimizes the Product Lifecycle Management (PLM) system to ensure accurate, accessible, and compliant product data across the organization. This role manages engineering changes, maintains bills of material (BOMs), supports data migration, and drives process and documentation improvements that enhance operational efficiency and data integrity.

Job Title: Document Control Specialist

Job Description

The Document Control Specialist administers and optimizes the Product Lifecycle Management (PLM) system to ensure accurate, accessible, and compliant product data across the organization. This role manages engineering changes, maintains bills of material (BOMs), supports data migration, and drives process and documentation improvements that enhance operational efficiency and data integrity.

Responsibilities

• Administer the PLM system, including configuration, user account setup, permissions, and access management for employees, suppliers, and business partners.
• Configure PLM processes and workflows to improve usability, data accessibility, and overall operational efficiency.
• Support data migration activities, including product data release and the import of parts and bills of material (BOMs) from design partners.
• Maintain the accuracy and integrity of product data within the PLM system and coordinate the resolution of system defects or software issues with appropriate support teams.
• Support change control improvements and gap-closure initiatives, representing Change Control in cross-functional meetings.
• Develop and update policies, procedures, and work instructions related to PLM, document control, organizational change management, and process improvement.
• Review and route Engineering Change Requests (ECRs) and Engineering Change Notices (ECNs) to appropriate reviewers for timely approval.
• Track engineering change orders and prepare weekly and on-demand status reports for stakeholders.
• Execute administrative change orders when appropriate and perform bulk PLM transactions as needed to support business requirements.
• Support the development and delivery of training on PLM, document control, and change management, and provide front-line user assistance.
• Capture and analyze metrics to identify training needs and recommend enhancements to processes and workflows.
• Run PLM data-quality checks to ensure reliable transfer of parts and engineering BOMs to downstream systems, including ERP and MRP platforms.
• Maintain synchronization between CAD data-vault parts and corresponding PLM records to ensure consistency between design and product data.

Essential Skills

• At least 3 years of related experience in PLM, product data management, document control, engineering change management, or a closely related field.
• Hands‑on experience with product data management or PLM tools, with the ability to configure processes and workflows.
• Working knowledge of Engineering Change Request (ECR) and Engineering Change Notice (ECN) processes, including routing and tracking.
• Experience managing bills of material (BOMs), including creation, configuration, compatibility, and downstream data transfer.
• Knowledge of taxonomy, knowledge management, document control, records management, and archiving practices.
• Familiarity with CAD files, including 2D drawings and 3D models, and their relationship to PLM records.
• Basic database administration knowledge and strong proficiency with spreadsheets, process‑mapping tools, word processing, presentation software, email, and collaboration platforms.
• Excellent organizational skills with strong attention to detail and a focus on data accuracy and integrity.
• Strong communication, collaboration, and facilitation skills to work effectively with cross‑functional teams.
• Proven ability to manage multiple priorities, work independently or collaboratively, demonstrate initiative, and deliver accurate results with limited supervision.

Additional Skills & Qualifications

• Associate or bachelors degree in a technical, engineering, information management, or related discipline, or equivalent practical experience.
• Familiarity with Siemens Teamcenter or similar PLM platforms.
• Experience in a manufacturing or quality‑management environment.
• Familiarity with ISO‑based systems and related documentation practices.
• Experience contributing to organizational change management and process improvement initiatives.
• Strong procedural‑writing skills for developing and updating policies, procedures, and work instructions.

Work Environment

The role begins with a fully onsite schedule for the first two weeks, working five days per week to support onboarding, training, and close collaboration with key stakeholders. After this initial period, the position follows a hybrid work model with three days onsite and two days remote each week. The work environment involves regular interaction with PLM, CAD, ERP, and MRP systems, as well as collaboration with engineering, manufacturing, quality, and other cross‑functional teams in a structured, process‑driven setting.

Job Type & Location

This is a Contract position based out of Wilmington, MA.

Pay And Benefits

The pay range for this position is $43.00 - $50.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan
• Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 14, 2026.

Workplace Type

This is a hybrid position in Wilmington,MA.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.