Document Control Specialist

Oklo; United States; Remote; USD 70,000 - 90,000; Full time

Job summary

A clean energy startup is seeking a Document Control specialist to manage electronic document workflows. This role requires experience in regulated industries and document management, along with strong analytical and communication skills. The ideal candidate has a background in nuclear QA regulations and proficiency with various document management tools. Flexible time off and competitive compensation are offered.

Benefits

Flexible time off

Health insurance

401k

Equity

Qualifications

• 5+ years in a regulated industry, preferably nuclear.
• 3+ years in document management.
• Experience with remote work and cloud-based applications.

Responsibilities

• Ensure latest document versions are circulated.
• Perform quality control checks on documents.
• Provide first-line user support on EDMS.

Skills

EDMS experience

Nuclear QA regulations knowledge

MS Word/Excel proficiency

Strong analytical skills

Education

Associate degree

Bachelor’s degree (preferred)

Tools

SharePoint

Adobe Acrobat Pro

Confluence

Job description

Thanks for your interest in Oklo! We are seeking a Document Control specialist to join our team.

Position Description

The Document Control specialist is responsible for the day-to-day execution of Electronic Document Management System (EDMS) workflows to enable creation, revision, and use of documents to meet business and regulatory requirements.

Responsibilities

• Process approved documents for release, ensuring only latest versions are in circulation
• Meet document-action requests for creation, revision, and cancellation of documents
• Perform quality control checks on submittals\' document control elements (e.g., title, ID, version, approval, headers/footers, history)
• Ensure and maintain proper access permissions and document metadata in EDMS
• Provide first-line user support on EDMS tools, workflows, and document requests
• Troubleshoot file access/availability, directing staff to guidance resources or escalating issues when necessary
• Facilitate SME reviews for comment resolution
• Generate status/metrics reports as required
• Support QA audits, surveillances, and management assessments by providing requested documents for review
• Contribute to records-related tasks as needed
• Maintain confidentiality regarding various types of sensitive information
• Assist with maintaining templates and forms as needed
• Support Document Control Manager in programmatic initiatives and process improvement

What we are looking for

• Experience with an EDMS for document control or records management in a technical, engineering, scientific, government, legal, or business setting
• Knowledge of nuclear QA regulations (ASME NQA-1) and how document control supports compliance
• Understanding of integrated safety management and change/configuration control in document control
• Principles of document/information/content lifecycle management
• Proficiency with MS Word/Excel, Gmail/Calendar, Adobe Acrobat Pro, EDMS systems (e.g., SharePoint, Documentum, Devonway); familiarity with Box, Slack, Confluence, Jira
• Typing and data entry skills

Who you are

• Logical with strong reasoning, analytical, and critical thinking skills
• Detail-oriented with a focus on accuracy and consistency
• Trustworthy and mature, capable of handling sensitive information
• Strong verbal and written communication skills
• Organized, able to prioritize and manage time without supervision
• Customer-focused, professional, and collaborative
• Motivated to support clean energy and advanced fission initiatives
• Positive, adaptable, and comfortable in a fast-paced startup environment
• Strong writing ability in a modern active voice

Minimum Qualifications

• 5+ years in a regulated industry (nuclear strongly preferred), with 3+ years in document management
• Associate degree required; Bachelor’s degree preferred
• Remote work capability and experience with video conferencing and cloud-based apps
• Willingness and ability to travel ~15% of workdays

Bonus Qualifications

• Experience performing or supporting technical writing/editing, word processing, or document layout/formatting

Oklo offers flexible time off, equity, competitive pay, 401k, health insurance, FSA, flexible work hours, and other benefits. This position may involve access to information subject to U.S. export control laws.

About Oklo Inc.: Oklo is developing fast fission power plants to deliver clean, reliable, and affordable energy at scale and advancing nuclear fuel recycling. Oklo has a history of collaboration with U.S. government and national laboratories.

This position may require travel to headquarters or other locations based on team needs. Oklo is committed to equal opportunity employment.

We are looking to fill this position immediately.