Document Control Specialist

ARUP Laboratories, Inc; Salt Lake City, Northern (UT, KY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

ARUP Laboratories, Inc. is seeking a Document Control Specialist to maintain and manage the update, review, release, and storage of controlled documents within their areas of responsibility.

The role involves ensuring current documentation, conducting audits, and coordinating changes using MasterControl. The ideal candidate will have a High School Diploma or equivalent, a laboratory background, and potentially college coursework in technical writing or related sciences.

Qualifications

• High School Diploma or equivalent or better.
• Laboratory technical background preferred.
• College coursework in technical writing, English, computer science, or Clinical Laboratory Science background.

Responsibilities

• Maintains and updates the official procedure manual and related documents.
• Provides training on MasterControl in assigned group as needed.
• Ensures controlled copies and forms are current and properly named/formatted.
• Performs document control audits as required or assigned.
• Routes documents and test packet reviews per corporate standards.
• Ensures validation documents are available in MasterControl and that templates and rules are audited.
• Participates in continuing education and staff meetings.

Skills

Microsoft Office Suite

Laboratory background

Education

High School Diploma or equivalent

Job description

Schedule :
Monday - Friday (40 hrs/wk)
8:00 AM - 4:30 PM
Flexible schedule times. In office 5 days a week.

Primary Purpose :

Maintains and manages the update, review, release, and storage, of all controlled documents in the areas of their responsibility. Documents may include, but are not limited to, policies, processes, standard operating procedures (SOPs), forms, job aides, validations, chart review , PathNet test request forms (PTRs).
About ARUP :
ARUP Laboratories is a national clinical and anatomic pathology reference laboratory and an enterprise of the University of Utah and its Department of Pathology. Based in Salt Lake City, Utah.
ARUP proudly hires top talent to create a work environment of diversity, professional growth and continuous development. Our workforce is committed to the important service we provide to over one million patients each month. We always strive for excellence and have a strong desire to have involvement with the advances in medicine and the role laboratory services plays within each patient’s life. We never forget that there is a patient behind every specimen we receive.
We are looking for individuals who want to contribute to ARUP's culture of accountability, integrity, service, and excellence. Consider joining our dynamic team.

Essential Functions :

Maintains the official procedure manual and the associated procedures, forms, and supporting documentation through use of MasterControl.

Provides training as needed in the use of MasterControl within their assigned group.

Maintains and ensures that all controlled copies and forms are current.

Performs document control audits as required, or assigned.

Ensures that all controlled documents and test packet reviews are routed on a regular basis, and in accordance with corporate standards.

Ensures that all validation documentations are available in MasterControl.

Ensures that all Millennium templates and Discern rules are audited annually.

Ensures that all documents are named and formatted appropriately.

Ensures regulatory standards are maintained in area of responsibility as it pertains to document control.

Participates in continuing education and attends the regularly scheduled Document Control Specialist staff meeting.

Fills out PathNet Test Requisitions (PTRs), and coordinates changes, as appropriate.

Works independently to accomplish all job duties.

Other duties as assigned.

Physical and Other Requirements :
Stooping: Bending body downward and forward by bending spine at the waist.
Reaching: Extending hand(s) and arm(s) in any direction.
Mobility: The person in this position needs to occasionally move between work sites and inside the office to access file cabinets, office machinery, etc.
Communicate: Frequently and effectively communicate with others.
PPE: Biohazard laboratory environment that requires use of personal protective equipment in accordance with CDC and OSHA regulations and company policies.
ARUP Policies and Procedures: To conduct self in compliance with all ARUP Policies and Procedures.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Qualifications

Education

Required

High School Diploma or Equivalent or better.

Experience

Preferred

Basic skills with Microsoft Office Suite

Laboratory technical background

College coursework in technical writing, English, computer science, or background in Clinical Laboratory Science

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.