Document Control Specialist

EVS, Inc.; Minnesota; Hybrid; USD 55,000 - 68,000; Full time

Benefits offered by this job

Health Insurance

Dental and Vision Insurance

STD and LTD Insurance

Life Insurance

EAP

Paid Time Off

401k Match

Hybrid / Remote Culture

Job summary

EVS, Inc. invites applications for a Document Control Specialist in Eden Prairie, MN. This role supports engineering, procurement, and infrastructure projects in renewable energy and power delivery, focusing on accurate, accessible documentation throughout the project lifecycle.

The ideal candidate has 2+ years in document control, strong organizational skills, and proficiency with MS Office, SharePoint, Procore and related tools. Hybrid/remote options enable flexible collaboration across teams.

Qualifications

• 2+ years of experience in document control within engineering, construction, infrastructure, or related industries.
• High school diploma required; associate or bachelor’s degree in business administration, project management, or related field preferred.
• Proficiency with Microsoft Office Suite, especially Excel for tracking and reporting.
• Experience using BlueBeam, Monday.com, and document management systems such as SharePoint, Procore, Aconex, or similar platforms.
• Understanding of engineering design process and documentation including drawings, specifications, and technical reports.
• Strong organizational skills with the ability to manage large volumes of documentation across multiple projects.
• Exceptional attention to detail and accuracy in revision control, tracking, and data entry.
• Strong communication skills with the ability to coordinate effectively with engineers, project managers, vendors, and clients.
• Ability to prioritize tasks, manage deadlines, and adapt in a fast-paced environment.
• Strong sense of accountability and ownership over document integrity and compliance.

Responsibilities

• Manage the full lifecycle of engineering documents including creation, review, revision, distribution, and archival.
• Maintain organized electronic filing systems using proper naming conventions and indexing standards.
• Support the intake, processing, routing, and tracking of project documentation across multiple teams and stakeholders.
• Ensure engineering drawings, specifications, calculations, RFIs, reports, and submittals are properly maintained and accessible.
• Maintain strict version control processes to ensure only current and approved documents are distributed.
• Archive superseded documents while maintaining a clear and traceable audit history.
• Review incoming documents for formatting, completeness, and compliance with project standards.
• Process incoming and outgoing transmittals with accurate logging and tracking.
• Coordinate timely document distribution to internal teams, clients, vendors, and project partners.
• Route documentation through established workflows for interdisciplinary reviews and approvals.
• Maintain document logs, registers, and tracking reports to support project visibility and accountability.
• Provide status updates to project managers and stakeholders regarding document flow and approvals.
• Support internal and external audits by ensuring documentation is accurate, complete, and compliant.
• Utilize document management systems such as SharePoint, Procore, Aconex, or similar platforms to maintain efficient workflows.
• Assist in improving document control processes, workflows, and organizational standards.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Accountability

Education

High school diploma

Associate or bachelor’s degree preferred

Tools

Microsoft Office Suite

Excel

BlueBeam

Monday.com

SharePoint

Procore

Aconex

Job description

COMPANY Ready to join EVS? We're not just engineers and surveyors; we're the dream team of innovation! With forty-five years of electrifying excellence, we're the pioneers shaping the future of renewable energy. Our dynamic team excels in Civil and Electrical, with expertise in Solar PV & BESS, Power Studies, Transmission, and Substation, as well as Geotechnical, Structural Engineering, and Land Surveying. Rooted in Respect, Integrity, and Humility, we're on a mission to make every project a game-changer. With mentorship, hands-on action, and the wisdom of industry leaders, we're here to build lasting connections and deliver top-tier services. Join the party, let's light up the future!

DOCUMENT CONTROL SPECIALIST

Location: Eden Prairie, MN | Hybrid | Remote
Schedule: Full-Time
Salary: $55,000 – $68,000 (based on experience)

EVS is seeking a highly organized Document Control Specialist to support engineering, procurement, and infrastructure projects across renewable energy and power delivery markets. This role is ideal for someone who is detail orientated and thrives on organization, accuracy, and process management while supporting fast paced project teams. You will play a critical role in managing technical documentation throughout the project lifecycle, ensuring teams and clients always have access to the most current, accurate, and approved information.

WHAT YOU’LL DO

• Manage the full lifecycle of engineering documents including creation, review, revision, distribution, and archival.
• Maintain organized electronic filing systems using proper naming conventions and indexing standards.
• Support the intake, processing, routing, and tracking of project documentation across multiple teams and stakeholders.
• Ensure engineering drawings, specifications, calculations, RFIs, reports, and submittals are properly maintained and accessible.
• Maintain strict version control processes to ensure only current and approved documents are distributed.
• Archive superseded documents while maintaining a clear and traceable audit history.
• Review incoming documents for formatting, completeness, and compliance with project standards.
• Process incoming and outgoing transmittals with accurate logging and tracking.
• Coordinate timely document distribution to internal teams, clients, vendors, and project partners.
• Route documentation through established workflows for interdisciplinary reviews and approvals.
• Maintain document logs, registers, and tracking reports to support project visibility and accountability.
• Provide status updates to project managers and stakeholders regarding document flow and approvals.
• Support internal and external audits by ensuring documentation is accurate, complete, and compliant.
• Utilize document management systems such as SharePoint, Procore, Aconex, or similar platforms to maintain efficient workflows.
• Assist in improving document control processes, workflows, and organizational standards.

WHAT YOU’LL BRING

• 2+ years of experience in document control within engineering, construction, infrastructure, or related industries.
• High school diploma required; associate or bachelor’s degree in business administration, project management, or related field preferred.
• Proficiency with Microsoft Office Suite, especially Excel for tracking and reporting.
• Experience using BlueBeam, Monday.com, and document management systems such as SharePoint, Procore, Aconex, or similar platforms.
• Understanding of engineering design process and documentation including drawings, specifications, and technical reports.
• Strong organizational skills with the ability to manage large volumes of documentation across multiple projects.
• Exceptional attention to detail and accuracy in revision control, tracking, and data entry.
• Strong communication skills with the ability to coordinate effectively with engineers, project managers, vendors, and clients.
• Ability to prioritize tasks, manage deadlines, and adapt in a fast-paced environment.
• Strong sense of accountability and ownership over document integrity and compliance.

WHY EVS

Support impactful renewable energy and infrastructure projects that help shape the future of power delivery. Work with collaborative engineering and project teams in a fast-growing organization. Gain exposure to complex, multidisciplinary projects and industry leading workflows. Play an essential role in maintaining project quality, organization, and execution efficiency. Join a company that values accuracy, collaboration, professional growth, and continuous improvement.

BENEFITS FOR FULL TIME EMPLOYEES

• Health Insurance (Medical through United Healthcare/UMR)
• Dental and Vision Insurance
• STD (Short-Term Disability) and LTD (Long-Term Disability) Insurance
• Life Insurance
• EAP (Employee Assistance Program)
• Paid Time Off
• 401k Match Choice Benefit
• Flexible Work Time
• Performance-Based Bonus
• Point-Based Recognition
• Parental Benefits
• Referral Bonus
• Certification Bonus
• Hybrid / Remote Culture

These benefits not only enhance the overall compensation package but also contribute to creating an inviting and supportive work environment. They play a crucial role in attracting and retaining top talent, promoting employee satisfaction and nurturing a positive company culture that values its employees' well-being and contributions.

EEO STATEMENT

EVS is an Equal Opportunity Employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, marital status, gender identity, national origin, disability, or status as a protected veteran.

At EVS, we are at the forefront of revolutionizing how the world produces power. By joining our team, you'll contribute to shaping a greener tomorrow through innovative Engineering Solutions for Clean Energy Projects.