Document Control Specialist

Maverick Power; Garland (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Bonus potential

PTO and benefits

401K matching

Job summary

Maverick Power is seeking a detail-oriented professional to manage document control and coordinate shipping and logistics. The role combines maintaining controlled documents with production framing support and daily tracking responsibilities.

You will prepare shipping paperwork, coordinate with project managers, and ensure timely distribution of packing lists and BOLs. A strong focus on accuracy and communication in a fast-paced environment is essential.

Qualifications

• Minimum of 3 years’ experience in document control or logistics coordination.
• Strong communication skills with warehouse, purchasing, and vendors.
• Ability to work in a fast-paced environment and stay organized.
• Proficient with creating and tracking shipping documents and logs.

Responsibilities

• Create, maintain, and distribute controlled documents and revise status with engineering teams.
• Coordinate framing, production tracking, and daily status updates.
• Prepare shipping labels, packing lists, and master schedules; ensure BOL and docs are current.
• Collaborate with project managers and logistics to schedule trailers and freight.

Skills

Document control

Logistics coordination

Communication

Inventory understanding

Attention to detail

Education

High School Diploma or equivalent

Tools

Dropbox

Job description

Career Opportunities with Maverick Power

A great place to work.

What We Offer:

• Competitive Compensation + Bonus Potential!
• Paid Time Off, 401K Matching, Medical, Dental, and Vision Benefits!
• High-growth organization with advancement opportunities!

About the Role:

This multifaceted role combines document control responsibilities with the coordination of shipping and logistics activities.

Key Responsibilities:

• Document Management:
  • Create, maintain, and distribute controlled documents (drawings, specifications, work instructions, etc.)
  • Ensure the accuracy, completeness, and current revision status of all controlled documents
  • Work with engineering team to issue and track document revisions, notifying relevant departments of any new changes
  • Maintain document change logs and distribution records.
  • Pull and destroy all issued documents when project is complete
• Production:
  • Create unit identification labels and travelers for production frames
  • Direct framing dept. on framing order based on production schedule
  • Send out Production Tracker at the end of each day
  • Work with pretest and test to get the status of each unit
• Shipping Documents:
  • Prepare labels and other necessary shipping documents for each unit
  • Coordinate with project managers to create packing lists for shipments
  • Keep master shipping schedule and production schedule up to date
  • Prepare skid assignment paperwork for shipping lead to use when preparing skids
  • Send shipment emails to leadership team when a shipment has been picked up
• Shipping & Logistics:
  • Order Fulfillment:
  • Coordinate with logistics manager to schedule trailers for shipments
  • Prepare and process shipping documentation - bills of lading
  • Coordinate between shipping department and logistics team to schedule freight shipments with carriers
  • Assist shipping department to prepare units that are going out
  • Resolve shipping and delivery issues as they arise.
  • Work with drivers to get the shipments picked up
  • Load units on to trailers.
  • Upload shipment documentation and photos to Dropbox.
  • Send detailed shipment email to all stakeholders.
  • Update master shipping schedule with shipment status and BOL information.

Qualifications:

• Minimum of 3 years’ experience
• High School Diploma or equivalent
• Ability to understand all safety requirements and cautions
• Ability to work in a fast-paced environment
• Excellent communication skills with warehouse workers, the purchasing department, and outside vendors
• Basic understanding of inventory control procedures
• Extremely organized and able to work with minimum supervision

Physical Requirements:

• Prolonged periods sitting, standing, and performing repetitive tasks.
• Must be able to lift up to 40 pounds at a time.
• Must be able to navigate warehouse and reach items both high and low.

Work Environment:

May work in various settings at the Maverick Power facilities, in offices, in multiple shops, and in commercial buildings. Maintaining the same position or posture while performing tasks and sitting for prolonged periods. The above-noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the applicant a general sense of the responsibilities and expectations of this position. As the nature of business demands change so, too, may the essential functions of the position.

EEO/AAP Statement

We acknowledge and honor the fundamental value and dignity of all individuals. Maverick Power is an Equal Employment Opportunity and Affimative Action employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.