Document Control Specialist

KELLER; Albuquerque (NM); In loco; USD 34.000 - 48.000; Tempo pieno

Vantaggi offerti da questo lavoro

401(k) + matching

Health, Dental, Vision insurance

Life insurance

Paid time off (PTO)

Holiday Pay

Descrizione del lavoro

Keller in Questa, NM is seeking a detail-oriented Document Control Specialist to manage project documentation, maintain control systems, and ensure records meet company and client requirements. This role supports project teams and coordinates with subcontractors and vendors to keep documentation accurate and accessible.

You will organize document flows, track revisions, and prepare reports, with an emphasis on confidentiality and data integrity.

Competenze

• High School Diploma or equivalent required; associate degree preferred.
• Minimum 2 years document control or project coordination experience preferred.
• Experience supporting construction, engineering, industrial, geotechnical, environmental projects preferred.
• Proficiency with Microsoft Office; experience with SharePoint/ERP or DMS preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication; ability to collaborate across departments.
• Ability to maintain confidentiality and handle sensitive information.
• Experience with construction/project documentation processes preferred.

Mansioni

• Manage and maintain project documentation and ensure accuracy.
• Control receipt, review, distribution, tracking, filing, and retention.
• Maintain document control systems for organization and version control.
• Coordinate document flow between teams, clients, subcontractors, and vendors.
• Review documentation for formatting, approvals, and revision status.
• Distribute controlled documents to stakeholders and archive obsolete ones.
• Generate document registers, transmittals, logs, and status updates.
• Support project start-up, execution, and closeout with required docs.
• Assist managers and field personnel with document retrieval and reporting.
• Monitor deadlines and follow up to ensure timely submissions.
• Support quality management by maintaining quality records and certifications.
• Coordinate with accounting, operations, safety, HR to maintain records.
• Prepare and distribute reports, spreadsheets, and other docs.
• Participate in audits and ensure records are complete.
• Maintain confidentiality of company and project information.
• Identify opportunities to improve processes.
• Provide admin support for project teams.

Conoscenze

Organizational skills

Attention to detail

Communication skills

Independent work

Data accuracy

Multitasking

Team collaboration

Formazione

High School Diploma or equivalent

Associate degree in Business Administration, Construction Management, Engineering Technology, or related field

Strumenti

Microsoft Office Suite

SharePoint

Document management systems

ERP platforms

Project management software

Electronic filing systems

Descrizione del lavoro

Company Logo Overview

RECON has successfully completed over 6,000 environmental remediation, geotechnical and mine reclamation projects across North America since 1989. Our team of dedicated employees, financial strength, and large fleet of equipment empower RECON to deliver world class solutions for the complex environmental problems.

RECON has successfully completed over 6,000 environmental remediation, geotechnical and mine reclamation projects across North America since 1989. Our team of dedicated employees, financial strength, and large fleet of equipment empower RECON to deliver world class solutions for the complex environmental problems.

The Document Control Specialist supports project teams by managing project documentation, maintaining document control systems, and ensuring records are accurate, organized, and compliant with company and client requirements. This role plays a key part in supporting project execution through effective document management and process coordination.

This is an in-person role in Questa, NM. Candidates not from the local area must be willing to travel to the project site on rotation.

Responsibilities

• Manage and maintain project documentation, ensuring accuracy, completeness, and compliance with company standards and project requirements.
• Control the receipt, review, distribution, tracking, filing, and retention of project documents, including drawings, specifications, submittals, RFIs, contracts, change orders, quality records, and closeout documentation.
• Maintain electronic and physical document control systems to ensure documents are properly organized, version-controlled, and readily accessible.
• Coordinate document flow between project teams, clients, subcontractors, vendors, and corporate departments.
• Review incoming and outgoing documentation for proper formatting, approvals, revision status, and compliance with established procedures.
• Distribute controlled documents to appropriate stakeholders and ensure obsolete or superseded documents are archived in accordance with company policies.
• Generate and maintain document registers, transmittals, logs, tracking reports, and status updates for project management and operations teams.
• Support project start-up, execution, and closeout activities by organizing and maintaining required project documentation.
• Assist project managers and field personnel with document retrieval, reporting, and administrative support related to project records.
• Monitor project document deadlines and proactively follow up with internal and external stakeholders to ensure timely submission and review.
• Support quality management processes by maintaining quality records, inspection documentation, certifications, and compliance-related files.
• Coordinate with accounting, operations, procurement, safety, and human resources departments to maintain accurate project and operational records.
• Prepare, edit, format, and distribute reports, correspondence, spreadsheets, presentations, and other project documentation as required.
• Participate in audits and compliance reviews by providing documentation and ensuring records are complete and properly maintained.
• Ensure confidentiality and security of company, employee, client, and project information.
• Identify opportunities to improve document control processes, workflows, and system efficiencies.
• Provide administrative support for project teams and perform other document management and operational support duties as assigned.

Qualifications

• High School Diploma or equivalent required; Associate degree in Business Administration, Construction Management, Engineering Technology, or a related field preferred.
• Minimum 2 years of document control, records management, administrative support, or project coordination experience preferred.
• Experience supporting construction, engineering, industrial, geotechnical, environmental, or project-based organizations preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience using document management systems, project management software, ERP platforms, or electronic filing systems preferred.
• Strong understanding of document control principles, revision tracking, records retention, and version management.
• Exceptional organizational skills with the ability to manage large volumes of documentation and multiple project priorities simultaneously.
• Strong attention to detail and commitment to data accuracy and document integrity.
• Excellent verbal and written communication skills with the ability to collaborate effectively across multiple departments.
• Ability to maintain confidentiality and handle sensitive project, financial, and employee information with professionalism.
• Experience with construction project documentation, submittals, RFIs, drawings, specifications, contracts, or closeout packages preferred.
• Strong analytical and problem-solving skills with the ability to identify discrepancies and ensure data accuracy.
• Ability to work independently while effectively supporting multiple project teams in a fast-paced environment.
• Demonstrated proficiency in data entry, record management, and administrative reporting.
• Reliable attendance, strong work ethic, and commitment to supporting project execution and operational excellence.

Physical Requirements

• Ability to perform work in a standard office environment, including prolonged periods of sitting and working at a computer
• Frequent use of hands and fingers for typing, data entry, and operating office equipment (e.g., keyboard, mouse, calculator)
• Ability to view and read information on a computer screen for extended periods
• Ability to communicate effectively in person, via phone, and through electronic means
• Occasional standing, walking, bending, or reaching within the office environment
• Ability to lift and carry office materials (e.g., files, documents, or equipment) up to 5–10 pounds on an occasional basis
• Ability to maintain focus and accuracy while performing detailed, repetitive tasks
• May require extended periods of concentration and attention to detail in a fast-paced environment

#Keller1

Additional Information

Salary Range : $25.00 - $35.00 per hour depending on experience

Actual salary will be based on a variety of factors including relevant internal and external experience, knowledge, skills, scope of job, geographical location or other factors permitted by law

Benefits

• 401(k) + matching
• Health, Dental, Vision insurance
• Life insurance
• Paid time off (PTO)
• Holiday Pay

Keller is an Equal Opportunity Employer. We encourage qualified women, minorities, veterans, individuals with disabilities, and others to apply.

Equal Employment Opportunity