Document Control & Record Specialist II

OSC Global; Richland (WA); On-site; USD 79,687,000 - 114,673,000; Full time

Job summary

OSC Technical Solutions in Washington State seeks a Document Control & Records Specialist II to support a broad range of customers and projects, applying knowledge of records management procedures, tools and requirements to ensure compliance with procedures, NARA regulations and DOE directives. This role provides responsive, cost-effective service to meet program and contract needs.

The position emphasizes accurate records handling, classification and retrieval, with a focus on quality, safety

Qualifications

• High school diploma and three years of relevant work experience or equivalent.
• Ability to pass background and drug screening.
• Must have Real ID Act compliant identification at time of hire.
• Must obtain DOE access badge.

Responsibilities

• Provide document control and record management support to requesting organizations.
• Apply site procedures and federal/NARA requirements to ensure compliance.
• Support Records Program processes to create, manage and retrieve federal records.
• Capture and audit records using site-approved software to ensure quality and compliance.
• Prepare, review, approve, and release documents; distribute and revise records as required.

Skills

Record management

Documentation review

Attention to detail

Independent work

Team collaboration

Microsoft Office

Education

High school diploma

3 years relevant experience

Tools

Document control software

DOE/NARA compliance tools

Job description

Position Overview

The Document Control & Records Specialist II supports a broad range of customers and projects, applying knowledge of records management procedures, tools and requirements to ensure compliance with procedures, NARA regulations and DOE directives. This role provides responsive, cost-effective service to meet program and contract needs.

Major Activities (Typical Duties/Responsibilities)

• Provide document control and record management support to requesting organizations.
• Apply site procedures, desk instructions and federal/NARA requirements to ensure compliance.
• Support Records Program processes to create, manage and retrieve federal records.
• Implement records activities and report the results.
• Capture and audit records using site-approved software to ensure quality and compliance.
• Review Hanford Information to determine the CUI classification.
• Prepare, review, approve, and release documents; distribute, use and revise records as required.
• Monitor and assign work in collaboration areas, Outlook, plant mail and courier/transportation for incoming records.
• Assist with moderately complex activities in line with established procedures.
• Perform all work in accordance with established access controls and safety requirements.
• Perform other duties as appropriate and as assigned.

Knowledge/Skills/Abilities

• Working knowledge of Record Management processes, systems, software and tools.
• Ability to conduct reviews to support or develop estimates for performing service tasks.
• Good interpersonal skills: ability to work effectively and cooperatively with all levels of management and staff, affiliated-company employees as well as outside business associates; exhibits a professional manner in dealing with others.
• Superior organizational, follow-up and detail-oriented skills.
• Strong ability to analyze documents and categorize appropriately.
• Ability to maintain accurate records.
• Work independently, as well as on a team and with minimal supervision.
• Make decisions, solve problems and exercise excellent judgment.
• Work well under pressure and independently prioritize workload, while working on multiple projects.
• Ability to research, organize and analyze technical information with particular attention to accuracy and detail.
• Excellent written and verbal communication skills; including thorough knowledge of proper grammar, advanced vocabulary, spelling, editing and proofreading skills.
• Proficient using Microsoft Office products, such as Word, Excel and PowerPoint and industry-standard computer software and databases.
• High degree of sensitivity regarding confidential information.

Physical Abilities

• Sufficient fine motor skills for the use of computers, calculators with an ability to withstand repetitive keyboarding for extended periods of time.
• Visual and communications ability adequate to perform the essential functions of the job.
• Ability to kneel, bend and twist at the waist on an occasional basis.
• Ability to reach below shoulder height with regular frequency (desk position) and at or above shoulder height on occasion.
• Ability to push, pull, carry and lift objects weighing up to 10 pounds on a regular basis, and greater weights on an occasional basis.
• Ability to travel by vehicle or aircraft, and ability to safely operate a motor vehicle.

Minimum Qualifications

• High school diploma and three years of relevant work experience or equivalent combination of education, training and experience.
• Ability to pass a background and drug screening.
• Must have identification compliant with the Real ID Act at time of hire.
• Must be able to obtain Department of Energy access badge.

Preferred Qualifications

• Previous experience on the Handford site or records management preferred.

Pay Range: $27.81 - $40.02/hourly

Benefits: OSC Technical Solutions offers excellent benefits for eligible employees. Benefits include paid holidays, paid time off, 401k with employer match, dental, vision, health insurance plans through the Federal Employee Health Benefits (FEHB) program, as well as life and disability benefits.

OSC Technical Solutions does not discriminate, and the company provides equal employment opportunity for all employees and applicants without regard to race, religion, color, sex, gender, sexual orientation, national origin, citizenship status, age, marital status, pregnancy or parenthood, handicap or disability, genetics, veteran status or any other legally protected characteristic. OSC Technical Solutions adheres to all federal, state and local laws regarding equal employment opportunity and will not discriminate against you in violation of these laws. OSC Technical Solutions reserves the right to apply CIRI Shareholder preference to qualified Shareholders in employment and advancement opportunities.

OSC Technical Solutions participates in E-Verify. We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.

Reasonable Accommodation:

OSC Technical Solutions will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with OSC Global, LLC or any of its subsidiaries, please email [e-mail].

Important Employment Notice: Federal Contract & RCW 49.44.240:

Due to our status as a federal contractor operating within the State of Washington, all applicants and employees must adhere to federal law, which classifies cannabis as a Schedule I controlled substance.

While Washington State’s RCW 49.44.240 (which generally prohibits employers from discriminating against an applicant based on their lawful use of cannabis off-site and during working hours) is state law, it does not supersede federal requirements.

Zero-Tolerance Policy and Disqualification

• Prohibition: The use, possession, or distribution of cannabis is strictly prohibited for all employees, regardless of state law.
• Testing: Applicants will be subject to pre-employment drug screening that includes testing for cannabis.
• Disqualification: A positive test result for cannabis will result in immediate disqualification from consideration for employment, as mandated by our federal contract obligations.

All applicants must be able to comply with all federal regulations, including those concerning controlled substances, as a condition of employment.