Document Control Manager

Challenge Manufacturing Holdings, Inc; United States; On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k match

ESOP shares

Tuition reimbursement

Paid time off

Job summary

Challenge Manufacturing, a leading Tier 1 supplier in the automotive sector, seeks a Document Control Manager to oversee the full lifecycle of automotive documents. You will implement control processes, manage EDMS platforms, and ensure compliance with ISO 9001 and IATF 16949 while coordinating with engineers, quality, and regulatory teams.

The role reports to senior management in a fast-growing environment, requiring strong organizational and communication skills, and a proactive approach to

Qualifications

• Bachelor's degree in engineering, quality management, business administration, or related field.
• Typically 5+ years in document control, quality management, and automotive compliance.
• In-depth knowledge of ISO 9001, IATF 16949, or equivalent automotive standards.
• Strong understanding of document lifecycle and EDMS tools.
• Proficient with Microsoft Office suite.

Responsibilities

• Develop and implement document control processes and procedures for creation, review, approval, distribution and archiving.
• Establish and maintain document control systems, including electronic document management systems (EDMS).
• Coordinate with cross-functional teams to ensure timely document creation, review and approval.
• Conduct regular audits to ensure compliance with ISO 9001, IATF 16949 and internal systems.
• Manage document retention schedules and legal/industry requirements.
• Monitor regulatory changes and update internal documents accordingly.
• Troubleshoot issues in document management systems and processes.
• Provide training and support on document control processes and EDMS platforms.

Skills

Document control

Quality management

Regulatory compliance

EDMS knowledge

ISO 9001 knowledge

IATF 16949 knowledge

Microsoft Office

Education

Bachelor's degree in engineering or related field

Certification in document control

Tools

EDMS platforms

Job description

Who We Are:

Challenge Manufacturing’s mission is to manufacture with operational excellence by empowering our employee-owners. As a leading tier 1 supplier of complex metal assemblies for the global automotive industry, we drive innovative solutions for future mobility. We believe the best ideas come from individual unique perspectives. These ideas combined with the teamwork of industry leaders allow us to accomplish any challenge. Our team members take pride in the work we do and embody our core values of safety, ownership, and teamwork every day; they are the true driving force in our operations. Challenge is proud to be one of the largest employee-owned automotive companies in North America. One of the many benefits of joining the Challenge team is the ESOP program. This program allows Challenge to give shares of the Company to all employee-owners annually. These shares are an additional retirement benefit that will continue to grow during your time at Challenge. Being part of an ESOP means our employee-owners share in Challenge’s success! Challenge is #QualityDriven and #PeoplePowered!

Who We Want:

We are looking for a Document Control Manager willing to play a crucial role in ensuring efficient and organized document management for an automotive company in the midst of rapid growth. Your primary objective will be to ensure that all documents related to automotive engineering, manufacturing, quality control, and regulatory compliance are accurately maintained, organized, and accessible to relevant stakeholders. In essence, you are responsible for overseeing the entire lifecycle of documents, from creation and storage to retrieval and eventual disposal. The role involves reporting directly to senior management and working closely with department executives, directors, and enterprise management. The ideal candidate will show the ability to work in a fast-paced agile environment, have excellent organizational skills, and be able to effectively communicate across business levels.

What You’ll Do:

• Develop and implement document control processes and procedures to ensure efficient document creation, review, approval, distribution, and archiving
• Establish and maintain document control systems, including electronic document management systems (EDMS), to manage and track all automotive-related documents
• Coordinate with cross-functional teams to ensure documents are created, reviewed, and approved according to established procedures and timelines
• Conduct regular audits to ensure all automotive documents comply with industry standards, regulations, and internal quality management systems, such as ISO 9001, IATF 16949 or equivalent automotive quality standards
• Manage document retention schedules and ensure compliance with legal and industry-specific requirements
• Monitor regulatory changes and updates relevant to automotive documentation and ensure timely updates to internal documents to maintain compliance
• Troubleshoot and resolve any issues or discrepancies related to document management systems or processes
• Coordinate document reviews and approvals with relevant stakeholders, including engineers, designers, quality assurance personnel, and regulatory compliance experts
• Facilitate document change control processes, including version control, change requests, and revision tracking, to ensure accuracy and integrity of documents
• Stay up to date with industry trends and advancements in document management technologies and recommend appropriate solutions
• Provide training and support to employees on document control processes, procedures, and tools, including EDMS platforms
• Identify opportunities for process improvement and efficiency gains within the document control function
• Implement corrective and preventive actions to address document control issues and ensure continuous compliance with industry standards and regulations
• Coordinate document retrieval and provide support during internal and external audits, inspections, and regulatory assessments related to document control
• Ensure all required documents and records are readily available and accessible for audit purposes

When and Where:

This will be a M-F position located at our Corporate Office in Walker, MI Occasionally, this may require you to arrive early, stay late, or work on weekends, outside of our regular hours, to ensure we successfully meet customer needs, deadlines, or urgent requests.

What You Need to Have:

• Preferably a bachelor's degree in engineering, quality management, business administration, or a related field
• Preferably experience (typically 5+ years) in document control, quality management, and compliance within the automotive industry
• In-depth knowledge of automotive quality, safety, and compliance standards and regulations, such as ISO 9001, IATF 16949, or equivalent
• Strong understanding of document management principles, practices, and tools, including EDMS platforms
• Knowledge of manufacturing processes and regulations
• Strong understanding of document lifecycle management and principals
• Self-motivated and solution focused
• Excellent written and verbal communication skills
• Attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Certification in document control or quality management (e.g., Certified Document Controller, Certified Quality Manager) is a plus
• Proficient with Microsoft Office Word, Excel, and PowerPoint

Challenge Manufacturing’s mission is to manufacture with operational excellence by empowering our employee-owners. As a leading tier 1 supplier of complex metal assemblies for the global automotive industry, we drive innovative solutions for future mobility. We believe the best ideas come from individual unique perspectives. These ideas combined with the teamwork of industry leaders allow us to accomplish any challenge. Our team members take pride in the work we do and embody our core values of safety, ownership, and teamwork every day; they are the true driving force in our operations. Challenge is proud to be one of the largest employee-owned automotive companies in North America. One of the many benefits of joining the Challenge team is the ESOP program. This program allows Challenge to give shares of the Company to all employee-owners annually. These shares are an additional retirement benefit that will continue to grow during your time at Challenge. Being part of an ESOP means our employee-owners share in Challenge’s success! Challenge is #QualityDriven and #PeoplePowered!

We’re excited to offer a range of awesome benefits, including medical, dental, and vision insurance, a Health Savings Account with annual employer contributions, Flexible Spending Accounts, company-paid Short-Term Disability and Basic Life Insurance, Voluntary Life and Long-Term Disability options, an Employer 401k Match, ESOP shares, tuition reimbursement, a Referral Bonus Program, Challenge Incentive Program, and paid time off. Please note, while these benefits are part of what we offer, they may not all apply to this specific role. The details shared in this job description are intended to give you a general idea, but duties and responsibilities may evolve over time, with or without notice. And of course, we’re happy to provide reasonable accommodations to help individuals with disabilities succeed in their role.