Document Control Clerk

W. G. Yates & Sons Construction Company; Vernon (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

W. G. Yates & Sons Construction Company is seeking a document control professional to support a large mega project on the Information Management team.

You will manage project documentation controls, assist with EDMS administration, and ensure adherence to company processes and deadlines while coordinating with internal and external stakeholders.

Qualifications

• Approximately 1–2 years’ experience in document control.
• Exposure to EPCM projects.
• Exposure to Information Management Technologies.
• Knowledge of working in a project engineering environment.
• Experience with start-up, execution, and handover DM/IM activities.
• Awareness of records management and archiving principles.
• ProjectSight Trimble experience with strong time-management and prioritization.

Responsibilities

• Understand current business objectives, challenges, and issues in relation to Information Management.
• Assist in system and process improvements in document and data management.
• Understand compliance requirements for document and data management.
• Undertake a range of document control activities to meet project requirements and deadlines.
• Assist in administration of the project EDMS, maintaining deliverables and DC procedures.
• Transmit and distribute documents per distribution matrices to internal and external stakeholders.
• Serve as focal point for inquiries on project documentation from clients, suppliers, and third parties.
• Awareness of archival requirements for hard copy and electronic records.
• Assist with start-up documents, distributions matrices, deliverables register, and related templates.
• Demonstrate safety and corporate compliance in all tasks.
• Support site safety program administration and partner compliance where required.
• Perform other related duties as assigned by the Manager.

Skills

Document control

EDMS

ProjectSight Trimble

Data management

Compliance

Education

Highschool Diploma or GED

Tools

ProjectSight Trimble

Job description

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Reporting to the Project Manager, this role is responsible for ensuring that document control needs on a large mega project are met in a timely and accurate manner ensuring that best practice is consistently met.

Primary Duties:

• Understand current business objectives, challenges, and issues in relation to Information Management
• Assist in system and process improvements in document and data management
• Understand compliance requirements for document and data management
• Undertake a range of document control activities to ensure all project requirements are met with respect to incoming and outgoing documentation, and in accordance with accepted company processes and required deadlines
• Assist in the administration of project EDMS including, ensuring deliverables are kept up to date and follow appropriate DC processes, procedures, and practices
• Transmittal and distribution of documents to both internal and external clients based on document distribution matrices (DDM)
• Act as focal point for all enquiries on project documentation for the project, clients, suppliers and third parties
• Awareness of Yates archival requirements for hard copy and electronic records
• Assist with project start up documents, such as distribution matrices, deliverables register document control plan and its associated procedures, templates, and work instructions
• Demonstrate Yates Core Values and Principles
• Follow Yates Code of Conduct
• Safety Responsibilities and Expectations
• Responsible for refusing unsafe work and for carrying out all work in accordance with the established Yates Safety Procedures and Work Practices
• Report all incidents, near hits and hazards to management.
• Required to wear and maintain personal PPE.
• Advise fellow employees of hazardous situations.
• Participate in workplace inspections.
• Comply with statutory requirements, including duty of care.
• Participate in required and/or assigned training.
• Provide suggestions to improve Safety.
• Present a mature approach to working safely.
• Attend prestart and Safety meetings and contribute.
• Assists with administering the site safety program as required and ensuring Trade Partner compliance with OSHA standards and Yates Site Specific Requirements and all applicable safety codes and regulations.
• Other related duties as needed and assigned by the Manager in support of the successful completion of the project.

Qualifications:

• Highschool Diploma or GED
• ProjectSight Trimble experience

Requirements:

• Approximately one (1) to two (2) years’ experience in document control
• Exposure to EPCM projects
• Exposure to Information Management Technologies
• Knowledge working in a project engineering environment
• Experience and knowledge in start-up, execution, and handover DM/ IM activities
• Awareness of records management and archiving principles
• ProjectSight Trimble experienceHigh level of prioritization and time management to meet strict deadlines
• Detailed Orientated
• ProjectSight Trimble
• Communication
• Time Management

Physical Demands/Essential Job Functions:

This job description reflects an assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Physical requirements for this role may include but not limited to walking, standing, operating tools, equipment, and lifting items (up to 25lbs). Tasks may also be carried out in varying weather conditions and environments as appliable to the position.

About Yates Construction

Ranked among the top commercial and industrial construction companies in the country by?Engineering News-Record, Yates Construction is family-owned and provides a wide range of construction and building services. Incorporated in 1964 by William G. Yates Jr., we have steadily grown to become one of the top commercial and industrial construction companies in the nation. We are financially sound with a significant bonding capacity as well as vast personnel and equipment resources.

Our portfolio includes commercial and industrial projects from various sectors including arts and culture, civil, commercial, education, entertainment and gaming, federal, healthcare, hospitality, manufacturing, municipal, retail, and technology. We work hard to understand our client’s business needs and continually look for opportunities to provide additional value to our clients and their projects.

Our client relationships are the foundation of our success, and our primary goal is to help each of our clients achieve their vision. We do this by carefully managing the details and complexities of each project and communicating constantly with all team members.

Yates Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal and state law requirements.

Yates complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.