Document Control Assistant - Entry Level

Dashiell; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Dashiell, an operating unit of Quanta Services, Houston, TX, is seeking a Document Control Assistant to support document control, vendor data, and project communications. The role is based in the Houston office and reports to the Administrative Supervisor.

Responsibilities include logging and distributing documents, maintaining filing systems, and preparing status reports. Requires high school diploma, 1 year of office experience, and proficiency with MS Office and shipping software; valid

Qualifications

• High school diploma or equivalent is required.
• Minimum 1 year of prior office experience required; engineering industry experience preferred.
• Proficiency in MS Office and Windows operating systems.
• Proficiency with express shipping software such as FedEx and UPS.
• Excellent written and verbal communication skills.
• Ability to conduct yourself and perform job duties in a professional manner.
• Ability to work effectively in a team environment.
• Ability to prioritize, manage time effectively, troubleshoot, and work in a fast-paced, deadline-driven environment.
• Must be organized and detail-oriented with the ability to multi-task.
• Flexibility for occasional overtime.
• Valid driver's license required; must maintain an acceptable driving record throughout employment.

Responsibilities

• Provide oversight of document controls activities on projects; ensure that quality of document controls deliverables meet expected standards.
• Provide oversight of vendor data activities on projects; ensure that quality of vendor data deliverables meet expected standards.
• Prepare various management and project status reports.
• Communicate with all levels of management, clients, vendors, and project team members to achieve project objectives.
• Receive all deliverables and log them into the document control system, then create and distribute them to clients, vendors, and project personnel.
• Scan, image, organize, and maintain documents and filing systems, adhering to company document procedures.
• Maintain documentation logs utilizing the document control system throughout the project.
• Post documents and drawings to project webpage, FTP site, SharePoint, and other applicable platforms.
• Work closely with project team members on the status of project documents.
• Perform quality assurance checks for outgoing transmittal packages including engineering drawing title block correctness, accurate engineering stamp application, and revision controls.
• Perform basic to intermediate word processing, spreadsheet, and database assignments.
• Monitor status of, perform light duty maintenance as needed, and replenish consumables for large-scale printing devices.
• Mail out and/or distribute documents, parcels, and other materials.
• Ensure work is being performed within the guidelines of company policies and procedures.
• Perform special projects and complete other duties as assigned or requested.

Skills

MS Office

Windows OS

Communication

Teamwork

Time management

Detail-oriented

Organization

Overtime flexibility

Valid driver's license

Education

High school diploma

Tools

FedEx shipping software

UPS shipping software

Job description

Dashiell, an operating unit of Quanta Services (trading as PWR), is a leading national provider of technical and construction services supporting critical electric infrastructure. We serve electric utilities, power generation, industrial, renewable, and energy markets with integrated capabilities spanning planning and system studies, engineering and design, maintenance and testing, program management, construction, and turnkey EPC delivery. Learn more at www.dashiell.com.

With more than 60 years of experience executing large, complex projects, Dashiell specializes in medium- and high-voltage electrical infrastructure and delivers safe, reliable solutions across the full project lifecycle. Backed by the scale, resources, and safety culture of Quanta Services, Dashiell partners with clients to build and maintain the infrastructure that powers communities and economies.

Primary Function:

The Document Control Assistant is responsible for providing support services including, but not limited to, receiving and logging of vendor and client documents, document reproduction activities, and shipping project documentation to clients and project team members. The position will be based in our Houston, Texas office located at 12031 Kurland Dr, Houston, TX 77034 and will report to Dashiell's Administrative Supervisor.

Duties & Responsibilities

Employee may be called upon to perform any or all of the following functions:

• Provide oversight of document controls activities on projects; ensure that quality of document controls deliverables meet expected standards.
• Provide oversight of vendor data activities on projects; ensure that quality of vendor data deliverables meet expected standards.
• Prepare various management and project status reports.
• Communicate with all levels of management, clients, vendors, and project team members to achieve project objectives.
• Receive all deliverables and log them into the document control system, then create and distribute them to clients, vendors, and project personnel.
• Scan, image, organize, and maintain documents and filing systems, adhering to company document procedures.
• Maintain documentation logs utilizing the document control system throughout the project.
• Post documents and drawings to project webpage, FTP site, SharePoint, and other applicable platforms.
• Work closely with project team members on the status of project documents.
• Perform quality assurance checks for outgoing transmittal packages including engineering drawing title block correctness, accurate engineering stamp application, and revision controls.
• Perform basic to intermediate word processing, spreadsheet, and database assignments.
• Monitor status of, perform light duty maintenance as needed, and replenish consumables for large-scale printing devices.
• Mail out and/or distribute documents, parcels, and other materials.
• Ensure work is being performed within the guidelines of company policies and procedures.
• Perform special projects and complete other duties as assigned or requested.

Minimum Qualifications / Experience

Required

• High school diploma or equivalent is required.
• Minimum 1 year of prior office experience required; engineering industry experience preferred.
• Proficiency in MS Office and Windows operating systems.
• Proficiency with express shipping software such as FedEx and UPS.
• Excellent written and verbal communication skills.
• Ability to conduct yourself and perform job duties in a professional manner.
• Ability to work effectively in a team environment.
• Ability to prioritize, manage time effectively, troubleshoot, and work in a fast-paced, deadline-driven environment.
• Must be organized and detail-oriented with the ability to multi-task.
• Flexibility for occasional overtime.
• Valid driver's license required; must maintain an acceptable driving record throughout employment.

Physical Requirements:

Physical Requirements

• Ability to lift 25 pounds on a regular basis.
• Ability to stand for long periods of time.

Environmental Conditions

• This position is primarily performed in an office environment.
• Occasionally, work may be performed after normal work hours or on weekends.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined by Company policy.

Equal Employment Opportunity

Dashiell is an Equal Opportunity Employer. Employment decisions are made without regard to race, religion, color, sex, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, or any other protected status under applicable law.

Dashiell offers a competitive compensation and benefits package. Benefits include company-paid life insurance, accidental death and dismemberment insurance, long-term disability insurance, and an employee assistance program. Additional benefit offerings include medical coverage through a traditional PPO or one of two high-deductible health plans (with FSA or HSA options), dental and vision coverage, supplemental life insurance, short-term disability, critical illness insurance, group accident insurance, hospital indemnity insurance, and a 401(k) plan with immediate vesting, among others.

Candidates must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without current or future visa sponsorship. Third-party recruiters and agencies, please do not contact us regarding this position.