Document Control Analyst

Bartech Staffing; Houston (TX); Hybrid; USD 22,000 - 30,000; Full time

Job summary

Impellam Group is seeking an energetic, entry-level administrative professional to support the Sustainable Compliance team in Houston. You will organize records, perform data entry, and assist with routine documentation and compliance activities.

Training and templates will guide your work, and you will thrive on learning and taking initiative in a fast-evolving process. Onsite work is four days per week with one day working from home.

Qualifications

• High school diploma or GED is required.
• 0-2 years of experience in administrative support, data entry, documentation, operations, compliance, or related area.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and strong written and verbal communication.
• Willingness to learn, ask questions, and adapt to changing priorities.

Responsibilities

• Maintain organized compliance records, certificates, transaction documents, and supporting files.
• Assist with routine data entry and quality checks for mass-balance and chain-of-custody information.
• Review documents for completeness and consistency; document questions and discrepancies.
• Prepare routine reports, tracking logs, audit support packages, and information-request responses.
• Track documentation requests, open actions, due dates, and follow-ups.
• Support certification and renewable-fuels compliance activities using approved procedures and templates.
• Help update checklists, work instructions, process maps, and shared folders.
• Communicate status, questions, and potential issues clearly and promptly.

Skills

Attention to detail

Written communication

Verbal communication

Proactive attitude

Adaptability

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We are a Renewable Fuels & Sustainability organization committed to compliance and operational excellence in the renewable fuels sector.

Role summary / purpose

We are looking for an energetic, adaptable early-career professional to join our Renewable Fuels & Sustainability team. In this role, you'll provide day-to-day support to the Sustainable Compliance team by organizing records, checking data, preparing routine documentation, and supporting renewable-fuels compliance activities. Work is completed with training, templates, checklists, and regular guidance. The work evolves quickly, so we value someone who thrives on change, learns fast, and takes initiative.

Key responsibilities

• Maintain organized compliance records, certificates, transaction documents, and supporting files.
• Assist with routine data entry and quality checks for mass-balance and chain-of-custody information.
• Review documents for completeness and consistency; document questions and panic discrepancies.
• Prepare routine reports, tracking logs, audit support packages, and information-request responses.
• Track documentation requests, open actions, due dates, and follow-ups.
• Use approved procedures and templates to support certification and renewable-fuels compliance activities.
• Help update checklists, work instructions, process maps, and shared folders.
• Communicate status, questions, and potential issues clearly and promptly.

Requirements - education & experience

• High school diploma or GED equivalent
• 0-2 years of experience in administrative support, data entry, documentation, operations, compliance, or a related area. Internships and school experience may count.
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong attention to detail, organization, and written and verbal communication skills.
• Clear communication skills and willingness to ask questions and learn.

Required skills

• Attention to detail and organizational ability
• Written and verbal communication skills
• Proactive, go-getter attitude and willingness to take ownership
• Agility and comfort with shifting priorities
• Curiosity and drive to learn
• Ability to collaborate across teams and organizational levels

Nice-to-have / preferred skills

• Exposure to renewable fuels, sustainability, environmental compliance, supply chain, or refinery/blending operations.
• Familiarity with chain-of-custody records, mass-balance concepts, ISCC, or audit documentation.
• Experience using spreadsheets, shared databases, document-management, or compliance systems.
• Familiarity with SAP or similar enterprise systems

Location: Houston office. Onsite - 4 days per week and 1 day work from home.

Receives onboarding and job-specific training with regular team check-ins. The hiring manager is committed to training and developing early-career candidates who demonstrate a positive, go-getter attitude and willingness to learn.

Equal opportunity statement

We are an equal opportunity employer committed to building a diverse and inclusive workforce.

Impellam Group and its brands are equal-opportunity employers committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, pregnancy or maternity, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application, interview process, pre-employment activity, and the performance of crucial job functions.

If you require additional disability considerations, modifications, or adjustments please let us know by contacting [e-mail] or fill out this form to request accommodations.