Document and Data Administrator I - AT

WAGSTAFF INC; Spokane Valley (WA); On-site; USD 27,000 - 32,000; Full time

Benefits offered by this job

Paid non-working holidays

Monthly site-wide BBQs

Up to 8% retirement contribution

Annual bonus program

Onsite gym 1200 Sqft

Family-friendly events

Job summary

Wagstaff Inc. in Spokane Valley, WA is seeking an administrative support professional to organize, classify, edit, and transmit documents per project plans and legal requirements.

The role involves interface with contractor records teams, creating transmittal letters, and ensuring accuracy of incoming/outgoing documents. Responsibilities include routing, tracking, and filing; performing routine admin tasks; and potentially hours beyond 40 per week to meet business needs.

Qualifications

• Administrative experience preferred.
• Ability to prioritize workload to meet objectives.

Responsibilities

• Interface with contractors’ records management personnel to identify and comply with special procedures or requirements.
• Create formal transmittal letters.
• Transmit, receive and inspect incoming documents for completion and accuracy.
• Scan, convert and assemble documents as images.
• Receive and fulfill requests for documents.
• Route documents to appropriate individuals for updates and approval.
• Track location and status of documents.
• Identify and apply proper procedures to documents that require changes, distribution or handling.
• Package and send records to contractor(s) per project requirement.
• Perform administrative tasks for AT Sales.
• Abide by company policies.
• May require weeks exceeding 40 hours.

Skills

Administrative experience

Prioritize workload

Education

High School diploma or GED

Job description

Description

Wagstaff manufactures equipment for aluminum producers, who process formed aluminum into parts and products you use every day.

Pay: $19.50 to $23 per hour

As an employee of Wagstaff, you’ll enjoy:

Paid non-working holidays

Monthly, site-wide BBQs

Up to 8% retirement contribution

Annual bonus program

1200 Sqft onsite gym, accessible 24/hrs a day

Family-friendly, company-wide events

To review our full benefits summary, please visit https://www.wagstaff.com/Wagstaff/Careers.htm

Want to learn more about Wagstaff? Join us for a virtual tour! https://www.careerexplorenw.org/fieldtrip?tour=Wagstaff

Job Summary

Support the DDA II in organizing, classifying, editing and transmitting documents and records according to set project plans and applicable statutory requirements.

Primary Job Responsibilities

• Interface with contractor’s records management personnel to identify and comply with any special procedures or requirements
• Create formal transmittal letters
• Transmit, receive and inspect incoming documents for completion and accuracy
• Scan, convert and assemble documents as images
• Receive and fulfill requests for documents
• Route documents to appropriate individuals for updates and approval
• Track location and status of documents
• Identify and apply proper procedures to documents that require changes, distribution or handling
• Package and send records to contractor(s) per project requirement
• Perform administrative tasks for AT Sales
• Abide by company policies
• In order to achieve business objectives, work weeks in excess of 40 hours may be required
• Other duties as assigned

Requirements

• High School diploma or GED
• Administrative experience preferred
• Ability to prioritize workload to meet objectives

Working Environment

While performing the duties of this job, work is performed primarily in an adequately lit, well ventilated, climate controlled general office environment. Close computer work is regularly required. The work usually involves minimal physical exertion. The noise level in the general office environment is usually moderate.

This job may require occasional or more frequent interaction with employees on the manufacturing shop floor. While on the shop floor, the employee may be exposed to fumes, airborne particles, toxic or caustic chemicals, risks of moving equipment and parts, and other risks associated with a manufacturing environment. Because of this environment and associated risks, coordination with shop floor managers/employees may be necessary before entering the shop floor, and use of job appropriate personal protective equipment and clothing is required on the shop floor. The noise level on the shop floor is often loud.

Employment at Wagstaff is dependent on successfully passing a company-paid drug screening and background check upon hire. Benefits eligibility is subject to the terms and conditions of the applicable policies, plans and programs of Wagstaff.

Wagstaff is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.