Document Administration – Title Specialist III (On-site)

Newrez LLC; Coppell (TX); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Health Savings Account with employer

401(k) with employer match

Parental leave

Job summary

Newrez LLC in Coppell, TX is seeking a Document Administration – Title Specialist III to review, prepare, execute, and record mortgage documents ensuring clear chain of title for loans serviced by SMS. You will liaise with borrowers, investors, and vendors to ensure accurate documentation in all systems.

You should have deep knowledge of title abstracts, land records, and mortgage documents, with strong attention to detail, timelines, and compliance.

Qualifications

• Advanced understanding of mortgage servicing and originations.
• Advanced knowledge of all servicing systems and custodial systems.
• Advanced knowledge of abstracting land records and reviewing title reports.

Responsibilities

• Review/abstract land records, title reports and documents to determine needed items for perfecting security interest.
• Prepare required documents (Lien Release, Assignments of Mortgage, Allonges, etc.) for SMS loans.
• Review documents for thoroughness, accuracy, and SLA adherence.
• Address inquiries from vendors, investors, and Portfolio Managers.
• Update and annotate actions in all systems.
• Prepare management and investor reporting.
• Perform monthly inventory audits with custodians and file room.

Skills

Mortgage servicing

Abstracting

Land records

MERS systems

Vendor coordination

Education

High school diploma

Associates or Bachelor's preferred

Tools

MS Office

MERS

Image repositories

Job description

Exceed the expectations of our residential mortgage borrowers & business partners through superior service, simple processes, and effective communications.

We deliver on this mission by empowering our employees by encouraging and recognizing superior performance and innovative solutions, by promoting teamwork and divisional cooperation.

Primary Function

The Document Administration – Title Specialist III is responsible for reviewing, preparing, executing, and recording mortgage documentation to ensure clear chain of title of loans serviced by Newrez/Shellpoint Mortgage Servicing (SMS). Document Administration – Title Specialist III will work directly with borrowers, clients, investors, and servicing/originations partners to review and evaluate requests, abstract land records, available collateral and originations documents and investor/client/guarantor servicing guides to ensure the appropriate documents are prepared, recorded, or filed.

The Document Administration – Title Specialist III communicates heavily with borrowers, legal, compliance, custodians and servicing and originations partners to facilitate all serving document related needs in a timely manner.

The Document Administration – Title Specialist III is expected to have mastered all aspects of their function and be able to think critically about the process to solve novel issues as they arise. The Document Administration Title Specialist III is expected to have an advanced working knowledge of knowledge of all systems, investor requirements, mortgage documents and land records abstracting. They should be able to provide feedback to senior team members and leadership about possible issues. They should be able complete their workload with limited input from supervisors while acting as a resource for more junior team members.

Direct Reports: Yes No

• N/A

Principal Duties:

• Review/abstract land records, title reports and available mortgage related documents to determine documents needed to perfect security interest, transfer ownership, or complete a borrower requested land transaction (Assumption, Partial Release, Subordination).
• Identify, process, and prepare required documents (Lien Release, Assignments of Mortgage, Allonges, Lost Note Affidavits, Lost Mortgage Affidavits, Partial Releases, Modifications, Legal Description Corrections, Assumptions, Subordinations, Corrective Documents, etc.) for loans serviced by Newrez/Shellpoint Mortgage Servicing with various levels of complexity.
• Review prepared loan documentation to ensure thoroughness, accuracy, and completeness with documentation standards within specific task SLAs.
• Address inquiries from vendors, investors, Portfolio Managers, etc. professionally and in a timely fashion.
• Review daily task queue and exception reports to ensure completion of assigned duties within specific SLAs.
• Update and annotate all actions/follow-ups processed on loans in all appropriate systems.
• Prepare required reporting – management, investor, vendor, etc.
• Complete bulk updates to the Mortgage Electronic Records System, Inc. (MERS) database to ensure adequate reporting of changes in mortgage servicing rights and beneficial ownership interests in loans serviced by SMS.
• Administer and audit MERS system, signing authority, and MERS executed documents to ensure compliance with MERS membership rules.
• Review and process exception reporting at various stages of the inventory and check-in/check-out process.
• Complete monthly inventory audits with custodians, file centers and the onsite file room.
• Performs related duties as assigned by supervisor.

Education and Experience

• High school diploma or equivalent, required.
• Associates or bachelor’s degree preferred.
• 5 years’ experience in Document Administration in Mortgage Servicing or similar field.
• Prior year performance evaluation of 3.5 or better. (Internal candidates only)
• Direct Supervisor recommendation. (Internal candidates only)

Knowledge, Skills, and Abilities

• Advanced understanding of mortgage servicing and originations – Post Closing, Loss Mitigation, Bankruptcy, Foreclosure, and REO (Real Estate Owned).
• Advanced knowledge of all servicing systems, image repositories, MERS, collateral tracking systems, custodial systems, vendor systems.
• Advanced knowledge of abstracting land records, reviewing title reports, reading legal descriptions, and surveys/plat maps.
• Advanced knowledge of documents used to perfect security interest, transfer ownership and modify, subordinate, assume or correct existing mortgage documents.
• Advanced knowledge of investor requirements for perfected collateral for delivery, sales, and certifications.
• Advanced knowledge of Foreclosure and Bankruptcy requirements for perfected collateral.
• Ability to handle confidential material in a professional, ethical manner.
• Strong interpersonal skills to build and maintain professional relationships with vendors, co-workers, etc.
• Professional communication skills – written & verbal.
• Strong time management skills & ability to respond to vendor/inter‑departmental requests in a timely fashion.
• Ability to prioritize workload to meet deadlines and achieve volume goals and performance standards.
• Advanced knowledge of MS Office: Word, Excel & Outlook Ability to merge, summarize and present data using excel functions such as pivot tables and formulas.
• Research & analytical skills to comprehend applicable state laws.

Additional Information:

While this description is intended to be an accurate reflection of the position’s requirements, it in no way implies/states that these are the only job responsibilities. Management reserves the right to modify, add or remove duties and request other duties, as necessary.

All employees are required to have smart phones that meet Company security standards with the ability to install apps such as Okta Verify and Microsoft Authenticator. Employment will be contingent on this requirement.

Company Benefits

Newrez is a great place to work but we are only as strong as our greatest asset, our employees, so we believe in rewarding them!

• Medical, dental, and vision insurance
• Health Savings Account with employer contribution
• 401(k) Retirement plan with employer match
• Paid Maternity Leave/Parental Bonding Leave
• Pet insurance
• Adoption Assistance
• Tuition reimbursement
• Employee Loan Program
• The Newrez Employee Emergency and Disaster Fund is a new program to support our team members

Newrez NOW:

• Our Corporate Social Responsibility program, Newrez NOW, empowers employees to become leaders in their communities through a robust program that includes volunteering, philanthropy, nonprofit grants, and more
• 1 Volunteer Time Off (VTO) day, company‑paid volunteer day where all eligible employees may participate in a volunteer event with a nonprofit of their choice
• Employee Matching Gifts Program: We will match monetary employee donations to eligible non‑profit organizations, dollar‑for‑dollar, up to $1,000 per employee
• Newrez Grants Program: Newrez hosts a giving portal where we provide employees an abundance of resources to search for an opportunity to donate their time or monetary contributions

Equal Employment Opportunity

We’re proud to be an equal opportunity employer- and celebrate our employees’ differences, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and Veteran status. Different makes us better.

CA Privacy Policy

CA Notice at Collection