Doctoral Ed Leadership Academic – Enrollment Advisor

East Central University; Ada (OK); On-site; USD 45,000 - 60,000; Full time

Job summary

East Central University in Ada, OK seeks a Doctoral Ed Leadership Academic Enrollment Advisor to support advisement, onboarding, and enrollment for the Education doctoral program and feeder programs. The role focuses on data-driven enrollment and student success.

The position emphasizes coordinating records, guiding students through program steps, and providing administrative support and analytics to enhance department initiatives and partnerships with LEAs.

Qualifications

• Bachelor’s degree and 3–5 years in a related field.
• Experience in higher education administration.
• Experience working with students.

Responsibilities

• Coordinate activities and maintain records for the program and feeder programs.
• Complete course evaluations and substitutions for students in the program.
• Track student progress and guide students through program steps to completion.
• Conduct APA review of student dissertation/capstone projects.
• Coordinate and assist students through IRB, presentations, article submissions, dissertation release forms, etc.
• Provide administrative support and data analytics for department initiatives.
• Plan and implement new processes and projects.
• Respond to queries from students, employees, and the public.

Skills

Project management

Record keeping

Relationship building

Data analytics

Communication skills

Teamwork

Education

Bachelor’s degree

Master’s degree

Job description

FLSA Status: Non-Exempt

Position Summary

The Doctoral Ed Leadership Academic Enrollment Advisor is responsible for assisting students within the Education department’s doctoral program and programs that feed into the doctoral program, focusing on advisement, onboarding, and enrolling students while providing administrative support and data analytics to drive enrollment and student success.

Essential Job Duties

• Coordinate activities and maintain records for the students and the program including feeder programs.
• Complete course evaluations and substitutions of students in program including feeder programs.
• Tracking student progress and assisting students through various steps of the program(s) to completion.
• Conduct APA review of student dissertation/capstone projects.
• Coordinate and assist students through IRB, Presentations, Article Submissions, Dissertation Release Forms, etc.
• Provide administrative support and data analytics for department initiatives.
• Plan and implement new processes, procedures, and projects.
• Respond to queries and correspondence from students, employees, and the public.
• Maintain and organize academic documents, files, and records.
• Participate in departmental committees.
• Host workshops and meetings for various educational programs.
• Build and maintain partnerships with Local Education Agencies (LEAs).
• Recruit, advise, and enroll students for the program and feeder programs.
• Connect students to programs on campus like the writing center, scholarships, financial aid, etc.
• Other duties as assigned by Supervisor or designee.

Omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Qualifications

• Bachelor’s degree with 3-5 years of experience in related field
• Master’s degree preferred
• Experience in higher education administration
• Experience working with students

Licenses/Certifications

• None

Knowledge, Skills, and Abilities

• Strong project management skills with ability to coordinate multiple initiatives simultaneously
• Proficient in providing administrative support and maintaining detailed records
• Demonstrated ability to build and maintain relationships with various stakeholders
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• Strong analytical skills with ability to gather and analyze data for reporting purposes
• Excellent communication skills with ability to conduct workshops and presentations
• Knowledge of educational programs
• Knowledge of management practices
• Ability to work independently and as part of a team
• Must have strong work ethic and lead by example
• Must be a professional, credible and respected representative of the institution internally and in the community
• Demonstrated willingness and ability to act ethically and socially responsible
• Ability to communicate in a timely and courteous manner

Physical Demands

• Constantly required to remain in a seated position for extended periods
• Frequently required to communicate effectively with diverse population
• Regularly performs tasks that involve repetitive wrist and finger movement
• Regularly operates a computer and other standard office equipment
• Occasionally required to move about the office and similar spaces

Work Environment

• The work is performed in a typical office setting with moderate noise levels from conversations, and standard office equipment.

Supervisory Responsibility

• None

East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, marital status, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Danley Hall 111, Ada, OK 74820,[phone].