Doctor of Medical Science (DMSc) Program Coordinator

International Executive Service Corps; Northern (KY); Hybrid; USD 50,000 - 75,000; Full time

Job summary

Campbell University is seeking a Doctor of Medical Science Program Coordinator to support the DMSc program within the Department of Physician Assistant Practice. The role involves coordinating operations, onboarding, and communications to ensure smooth delivery of a fully online, asynchronous doctoral program for practicing physician assistants.

You will work closely with the DMSc Program Director, faculty, and university offices to maintain records, calendars, and reports, while assisting with

Qualifications

• Bachelor’s degree or equivalent in professional experience.
• Minimum of three years of progressively responsible administrative or program support experience in higher education, healthcare, or health professions education.

Responsibilities

• Provide administrative, operational, and student support for the DMSc program.
• Coordinate day-to-day program operations and maintain calendars, schedules, and records.
• Assist with onboarding, admissions, and communications.
• Support online learning, technology needs, and virtual events.
• Collaborate with admissions, marketing, and program leadership to support recruitment and enrollment.

Skills

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Communication skills

Team collaboration

Education

Bachelor’s degree or equivalent

Tools

Colleague

Informer

Egnyte

Zoom

WebEx

Teams

Blackboard

OnBase

Taleo

Job description

Doctor of Medical Science (DMSc) Program Coordinator LOCATION Main Campus - Buies Creek NC Job Code 3693 # of Openings 1

Position: Doctor of Medical Science Program Coordinator

Department: College of Pharmacy & Health Sciences

Status: Full Time

Position Summary:

The Doctor of Medical Science (DMSc) Program Coordinator provides administrative, operational, and student support for the DMSc program within the Department of Physician Assistant Practice in the College of Pharmacy & Health Sciences at Campbell University. The Program Coordinator works closely with the DMSc Program Director, department leadership, faculty, students, and university offices to support the day-to‑day operations of the program and ensure efficient delivery of a fully online, asynchronous doctoral program for practicing physician assistants.

Essential Duties and Responsibilities:

Program Operations and Administrative Support

• Provide administrative support for all aspects of the DMSc program.
• Coordinate day-to-day program operations to ensure effective and efficient program delivery.
• Maintain program calendars, course schedules, meetings, and timelines.
• Coordinate onboarding and orientation activities for incoming students.
• Assist with organization and administration of doctoral capstone processes, presentations, and defenses.
• Maintain accurate program records, student files, and program documentation in accordance with university policies and accreditation expectations.
• Prepare reports, meeting minutes, correspondence, and other program-related documents.
• Assist with budget tracking, purchasing, travel coordination, and reimbursement processes.
• Coordinate adjunct faculty onboarding and related administrative processes.
• Support program assessment, annual reporting, and continuous quality improvement activities.

Student Support and Communication

• Serve as a key point of contact for current DMSc students.
• Provide guidance regarding program processes, registration, university resources, and program policies.
• Monitor and facilitate communication between students, faculty, and university offices.
• Assist students with scheduling, progression tracking, graduation requirements, and related administrative processes.
• Coordinate dissemination of program announcements, newsletters, and other communications.

Online Learning and Technology Support

• Assist faculty and students with learning management system processes and online course logistics.
• Coordinate with instructional technology and university support services as needed.
• Support virtual meetings, presentations, and online program events.

Admissions and Recruitment Support

• Collaborate with CPHS admissions and marketing personnel to support recruitment and enrollment initiatives.
• Assist with applicant communication, admissions processing, and interview coordination.
• Maintain applicant records and support admissions workflow processes.
• Coordinate recruitment events, virtual information sessions, and student outreach activities.

Collaboration and Professionalism

• Maintain confidentiality of student and program information in accordance with FERPA and university policies.
• Demonstrate professionalism, initiative, organization, and strong interpersonal communication skills.
• Foster a collaborative and student-centered environment aligned with Campbell University’s mission and values.
• Perform other duties as assigned in support of the DMSc program and Department of Physician Assistant Practice.

Education/Experience:

• Bachelor’s degree or equivalent in professional experience.
• Minimum of three years of progressively responsible administrative or program support experience, preferably in higher education, healthcare, or health professions education.

Knowledge, Skills, and Abilities:

• Broad knowledge of Campbell University policies and procedures, including, but not limited to: Title IX, HIPAA and FERPA guidelines.
• Proficient in Microsoft Word, Outlook, Excel, PowerPoint, and standard methods of digital communication, including web/text/chat platforms.
• Knowledgeable regarding use of Colleague, Informer, Egnyte, and virtual meeting platforms (Zoom, WebEx, and Teams). Familiarity with Blackboard, OnBase, and Taleo.
• Demonstrate tact, a positive attitude, courtesy, and discretion in dealing with faculty, staff, students, high‑level university officials, and the public.
• Work independently as well as function effectively on a team and within a diverse group of people
• Exercise independent judgment in complex, new, and/or stressful situations
• Manage multiple concurrent projects and meet set deadlines.
• Adaptability, flexibility, and a willingness to work in a changing environment.
• Ability to work occasional evening or weekend hours.
• This position demands accuracy, honesty, integrity, and the ability to work within the Christian mission of Campbell University.

Campbell University maintains a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. Accordingly, the University is committed to administering all educational and employment activities without discrimination as to race, color, sex, sexual orientation, gender identity or expression, age, ethnicity or national origin, religion, disability, genetic information, protected veteran and military status and any other characteristic protected by law, except where appropriate and authorized by law. This policy of nondiscrimination shall include, but not be limited to, the following employment decisions and practices: hiring; upgrading; promotions; demotions or transfers; layoffs; recalls; terminations; rates of pay or other forms of compensation; selection for training, including apprenticeship; and recruitment or recruitment advertising.

Employees and applicants of Campbell University will not be subjected to any form of harassment or discrimination for exercising rights protected by, or because of their participation in, an investigation or compliance review related to Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act, the Americans with Disabilities Act, Executive Order 11246, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974, the Veterans Employment Opportunities Act of 1998, or any other federal or state nondiscrimination law, rule, or regulation.

Campbell University also maintains affirmative action programs to implement our equal employment opportunity policy. Employees or applicants who wish to review appropriate portions of these affirmative action programs may schedule an appointment to do so by contacting Human Resources at the Buies Creek campus, during normal business hours.