Docketing Technician/Receptionist

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys; Dayton (OH); On-site; USD 40,000 - 60,000; Full time

Job summary

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys is seeking qualified candidates for entry and mid-level administrative roles. The position emphasizes clerical duties, data entry, and docketing in federal systems, with opportunities across GS-5 to GS-7 levels.

The role requires strong typing, attention to detail, and proficiency with case management tools. Ideal for candidates with post-high school education and relevant federal experience seeking growth in public service.

Qualifications

• Specialized experience includes clerical and administrative support duties.
• Experience entering data into electronic file and case tracking systems.
• Maintaining and updating filing systems and records.

Responsibilities

• Perform clerical and administrative support tasks.
• Enter data into electronic file and case tracking systems.
• Sort and retrieve data to prepare documents and reports.
• Update databases to reflect status changes in docketed items.
• Assist with periodic file reviews and data quality checks.

Skills

Data entry

Typing 40 wpm

Document formatting

Education

Post-high school education

Tools

Office automation software

Case management system

Database entry

Job description

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/. As needed, additional positions may be filled using this announcement. This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 26-OHS-13021000-MS.

GS-5:

To be eligible at the GS-5 level, you must have at least one year of specialized experience equivalent to the GS-4 level in Federal service as defined below; or four years of education above the high school level; or a combination of both specialized experience and education as explained below.

Specialized experience is defined as performing various clerical and administrative support duties; executing the entry of data into the electronic file and case tracking systems; sorting and retrieving data to produce documents and reports; updating databases and systems to record status changes in all items docketed; assisting with conducting periodic file reviews; locating and correcting data entry errors; communicating with visitors and telephone callers and responding to inquiries; receiving and routing incoming mail; typing and formatting correspondence and forms; maintaining filing systems.

Combining Education and Experience: Successfully completed post-high school education may be used to meet the total one year of specialized experience requirement equivalent to the GS-4 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

GS-6:

To be eligible at the GS-6 level, you must have at least one year of specialized experience equivalent to the GS-5 level in Federal service.

Specialized experience is defined as: utilizing a variety of office automation programs for the purpose of docketing and recordkeeping; experience updating and extracting legal data; possessing a working knowledge of legal terms and definitions; researching a variety of legal sources to obtain and/or verify information; developing and maintaining automated records for final dispositions and case file closures; producing and reviewing statistical reports to identify errors and respond to inquiries; using automated software to produce legal related reports, documents, correspondence, and related materials; assisting with conducting periodic case certification reviews.

GS-7:

To be eligible at the GS-7 level, you must have at least one year of specialized experience equivalent to the GS-6 level in Federal service.

Specialized experience is defined as using advanced automation techniques to maintain and extract legal data from automated databases; performing diverse administrative support duties such as the entry of complex data into the electronic file and case tracking systems; possessing a working knowledge of legal terminology, litigation processes, and court proceedings to properly docket and identify errors in case files; reviewing reports to identify recurring errors; recognizing data elements that are missing and locating as necessary; performing necessary research to correct and update case records; assisting with conducting periodic case certification reviews; recommending revision of office procedures to improve docketing and case management functions; assisting with training new employees on the case management system.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

Interagency Career Transition Assistance Plan (ICTAP)-

The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)-

The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.