Docketing Technician (Office Automation)

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys; Billings (MT); On-site; USD 42,000 - 68,000; Full time

Job summary

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys in Montana seeks a Docketing Technician (Office Automation) to maintain automated records through case life cycles. You will handle inquiries, ensure accurate data, and support docketing with various software outputs.

Qualifications include at least one year of specialized experience or the equivalent education, plus typing proficiency. Applicants must meet federal employment rules and be U.S. Citizens or Nationals.

Qualifications

• Specialized Experience or Education required for GS-05 level or combination thereof.
• One year of specialized experience or education beyond high school education required for GS-04/GS-05.
• Typing at least 40 words per minute may be required for GS-06 eligibility.

Responsibilities

• Develops and maintains automated records from referral to final disposition and case file closure.
• Responds to inquiries on case status and retrieves information from reports.
• Maintains confidentiality and exercises discretion in information release.
• Integrates outputs from multiple software types into documents and reports.

Skills

Data entry

Records management

Confidentiality

Typing 40 wpm

Education

Bachelor's degree

Tools

Spreadsheet software

Automated records systems

Job description

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

As needed, additional positions may be filled using this announcement.

This position is also being announced to All U.S. Citizens and Nationals under 26-MT-12995834-DE.

Duties

If selected for this position, you will serve as a Docketing Technician (Office Automation) for the United States Attorney's Office, District of Montana. Typical work assignments will include:

• Develops and maintains automated records from initial referral to final disposition and case file closure.
• Receives inquiries on case status.
• Retrieves information using routine queries from hard copy reports.
• Exercises confidentiality, tact, discretion and judgement in determining what information may be properly released.
• Integrates output from different software types (e.g., tables produced by applications and charts and graphs produced by electronic spreadsheet applications) into work processing or desktop publishing text.
• Develops local docketing training and activities and materials.
• Advises other docketing personnel on unique or complex cases or situations.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Requirements

Conditions of employment

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position.

Qualifications

Applicants must possess and demonstrate in their application packages that they meet the following minimum qualifications:

To be qualified as the GS-05 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience.

Specialized Experience

At least ONE full year of specialized experience equivalent to the GS-04 level in Federal Service. Specialized experience may include: experience performing data entry in systems; reviewing reports to identify errors; maintaining records and disposition files; ensuring documents are accurate with formatting, spelling, punctuation, and grammar.

Education

Four years of education above high school leading to a bachelor's degree in any field for which high school graduation or the equivalent is the prerequisite. One year full-time study is defined as 30 semester hours (45 quarter hours) or the equivalent or 20 hours of classroom instruction per week for 36 weeks in business, secretarial or technical school.

Combination of Education and Experience

Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

GS-06:

To be eligible at the GS-06 level, you must have at least one year of specialized experience equivalent to the GS-05. Examples of specialized may include: experience updating and extracting legal data; researching a variety of legal sources to obtain and/or verify information; developing and maintaining automated records for final dispositions and case file closures; reviewing statistical reports to respond to inquiries; determining if case files should be maintained or closed based on data review.

Additionally, to be qualified, you must type at least 40 words per minute based on a 5-minute sample with three or fewer errors. (A typing test may later be required.)

Interagency Career Transition Assistance Plan (ICTAP)-

The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)-

The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Veterans Employment Opportunity Act (VEOA)

VEOA allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible for a VEOA appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If you are applying for a Merit Promotion announcement and wish to be considered under VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement.

Special Employment Consideration

Persons with disabilities, veterans with a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the armed forces, and returning Peace Corps volunteers are examples of individuals who are potentially eligible for non-competitive appointments. For further information, click on the links provided below . You must specify in your online questionnaire under what authority you wish to be considered and submit appropriate documentation to verify your eligibility.

Noncompetitive Appointment Authorities Links:

https://www.opm.gov/policy-data-oversight/hiring-information/competitive-hiring/#url=Types-of-Appointments

Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov

OR

Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.

Additional information

Payment of relocation expenses will not be authorized.

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.

Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline.

Political Appointees (Current or Former): The Office of Personnel Management (OPM) must authorize employment offers made to current or former political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.