Administrative Services Assistant (OA)

United States Attorneys' Offices; Las Vegas (NV); On-site; USD 42,000 - 70,000; Full time

Job summary

The Department of Justice, United States Attorneys' Offices, seeks a professional clerical/administrative assistant to support the Administrative Division. You will perform diverse duties from budget and contracting support to data reporting and front-desk reception. The role requires strong organizational skills and reliable office software proficiency.

Typical duties expand with training and experience. This position is listed for general federal employment with opportunities to grow within

Qualifications

• Candidates must type at least 40 words per minute with minimal errors.
• Education as described above may substitute for experience per government rules.
• Official education beyond high school can count toward the experience requirement.

Responsibilities

• Provide technical assistance and processing support to budget analysts and contracting activities.
• Prepare recurring and special reports; compile data and obtain required information.
• Serve as backup receptionist, greeting visitors and directing inquiries per local procedure.
• Monitor status of purchase orders and review invoices against contracts.
• Assist in facility and property management activities and inventory control.

Skills

Typing 40 WPM

Office automation

Reception/phone handling

Education

4 years above high school

Post-high school education credit

Tools

Office automation software

Databases/Spreadsheets

Reception/phone systems

Job description

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/. As needed, additional positions may be filled using this announcement. This position is also being announced to All U.S. Citizens and Nationals under 26-NV-13035270-DE.

Duties

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Responsibilities

If selected for this position, you will join a well-respected team that is responsible for the Administrative Division. Typical work assignments will include:

• Provides technical assistance and processing support to budget analysts in one or more program area.
• Provides technical assistance and processing support in contracting activities.
• Assists in a variety of administrative services activities. Prepares a variety of recurring and special reports, compiling data and obtaining required information.
• Serves as a backup information receptionist for the office. Receives visitors and refers each visitor to the appropriate person or office as determined by local procedure.
• Monitors the status of Purchase orders to include reviewing invoice against contract schedules
• Assists in Facility and Property management to include but not limited to records and conducting inventory.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Requirements

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Conditions of employment

• You must be a U.S. Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one year probationary period.
• Time-in-Grade: Federal employees must meet time-in-grade requirements within 30 days after the closing date of this announcement.
• You must meet all qualification and eligibility requirements within 30 days after the closing date of this announcement and before placement in the position.

Qualifications

GS-05: To be eligible at the GS-5 level, you must have at least one full year of specialized experience equivalent to the GS-4 level.

Specialized Experience: Experience performing a wide range of clerical and administrative duties, including preparing and editing correspondence, reports, and other documents using office automation software; maintaining and organizing information to produce accurate and timely reports; supporting front-office operations by answering and directing phone calls, assisting with inquiries, and greeting visitors in a professional and welcoming manner.

OR

Substitution of Education: 4 years above high school is also qualifying for the GS-5 level.

OR

Combining Education and Experience: Successfully completed post-high school education may be used to meet the total one year of specialized experience requirement equivalent to the GS-4 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

GS-06: To be eligible at the GS-6 level, you must have at least one full year of specialized experience equivalent to the GS-5 level.

Specialized Experience: Experience providing a variety of clerical and administrative functions such as producing written documents utilizing office automation software; obtaining information from files or general reference sources; inputting information into databases or spreadsheets; sorting and retrieving data to produce documents and reports; processing supply requests; purchasing office supplies; and receiving telephone calls and visitors to the office.

GS-07: To be eligible at the GS-7 level, you must have at least one full year of specialized experience equivalent to the GS-6 level.

Specialized Experience: Experience providing assistance in the areas of accounting/budgeting transactions; inventory/property management; to include establishing and maintaining files, file systems and procedures and database management; AND performing general administrative support duties for an office.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

Interagency Career Transition Assistance Plan (ICTAP)

The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)

The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Veterans Employment Opportunity Act (VEOA)

VEOA allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible for a VEOA appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If you are applying for a Merit Promotion announcement and wish to be considered under VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement.

Special Employment Consideration

Persons with disabilities, veterans with a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the armed forces, and returning Peace Corps volunteers are examples of individuals who are potentially eligible for non-competitive appointments. For further information, click on the links provided below . You must specify in your online questionnaire under what authority you wish to be considered and submit appropriate documentation to verify your eligibility.

Noncompetitive Appointment Authorities Links

https://www.opm.gov/policy-data-oversight/hiring-information/competitive-hiring/#url=Types-of-Appointments

Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov

OR

Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.

Additional information

Payment of relocation expenses will not be authorized.

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Selective Service

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.

Reasonable Accommodation Statement

Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement/Policy

The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline.

Political Appointees (Current or Former)

The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.