DOCKETING SPECIALIST

Workman Nydegger PC; Salt Lake City (UT); On-site; USD 50,000 - 70,000; Full time

Job summary

Workman Nydegger PC in Salt Lake City is seeking an IP Docketing Specialist to manage daily docketing of US and foreign deadlines, intake of new matters, and transfers. This role supports the IP docketing process and requires precise file management and collaboration with attorneys.

Responsibilities include performing conflict checks, staying current on IP rules, and coordinating with the Docketing Administrator on special projects.

Qualifications

• Docketing and conflict-checking knowledge required.
• Awareness of IP practices and procedures.
• Bachelor’s degree preferred with relevant experience.

Responsibilities

• Participate in daily docketing of data and deadlines.
• Maintain docketing inbox and file card system.
• Perform conflict checks and communicate results to attorneys.
• Oversee intake of new matters and transfers.
• Assist with special IP docketing projects and reporting.

Skills

Docketing

Conflict checks

IP knowledge

Communication

Structured work

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Excel

Job description

The IP Docketing Specialist will be responsible for daily docketing of US and foreign deadlines, conflicts checking, intake of new matters, transfers of matters and special projects.

Essential Functions

Docketing

• Participate in the daily docketing of data, including the handling of emails, postal mail, US Patent and Trademark Office electronic data, and verification of deadlines
• Maintain docketing inbox and file card system

Conflict Checks

• Perform conflict checks and communicate results to attorney(s)

IP Knowledge

• Keep informed and up to date on IP practices and procedures, including new rules and laws

Transfers In/Out

• Ensure that the cases being transferred out of the firm reflect a “transferred” status in the database
• Handle incoming communications for “transferred out” cases as appropriate
• Oversee and coordinate the intake of any new matters into the docketing system for cases coming into the firm

Special Projects

• Will work in conjunction with the IP Docketing Administrator on special projects which could be identified internally in Docketing or assigned by the Executive Director or Supervising Shareholder
• Maintain CPI client, contact, and agent records
• Run patent and trademark reports as requested by attorneys and staff
• Run reports as requested for marketing purposes
• Send a holiday closure notice to all foreign associates in December

Knowledge, Skills & Abilities Required

• Ability to thrive in an environment with highly structured work processes
• Knowledge of intellectual property law and practice
• Intermediate computer knowledge & skills to learn new software
• Working knowledge of Microsoft Excel
• Ability to professionally and effectively communicate both orally and in writing

Physical Factors

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk, see, or hear. The employee frequently is required to sit and use hands to finger, handle or feel. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to ten pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. The noise level in the work environment is usually moderate.

Working Conditions

The employee is expected to work a typical 40-hour work week with occasional overtime.

Education and Experience Requirements

High school diploma or equivalent required, bachelor’s degree preferred.

Disclaimer

This job description is not designed to cover or contain every detail of activities, duties or responsibilities that are required of the employee.