Docketing Specialist

Ogletree Deakins; Miami (FL); On-site; USD 64,800 - 107,160; Full time

Benefits offered by this job

Paid Time Off

Paid Sick Leave

401(k) matching program

Profit Sharing

Paid Holidays

Paid Parental Leave

Health and Life Insurance including**

Dental & Vision coverage

Health Savings Account / Flexible Sp.

Tuition Reimbursement

Employee Assistance Program

Job summary

Ogletree Deakins is seeking a Docketing Specialist in the Tampa area to support the Client Information Risk Services department. The role focuses on reviewing mail and filings for accuracy, managing deadlines, and coordinating with attorneys and staff in a full-time capacity.

Qualifications include a bachelor’s degree (or equivalent) and at least four years in litigation, with proficiency in Microsoft Office and docketing systems such as CourtAlert.

Qualifications

• Bachelor’s degree or equivalent experience required plus 4+ years in litigation.
• Experience with CourtAlert or other docketing systems preferred.
• Proficient in all Microsoft applications (Word, Excel, Outlook) and DMS.
• Familiarity with PACER and Electronic Court Filings (ECFs).
• Strong research, analytical and reasoning skills with attention to data interrelations.

Responsibilities

• Review records and enter schedules or deadlines into the docketing system.
• Generate and proof docketing system reports and distribute them as required.
• Review rules and standards for date calculations and communicate requirements to the team.
• Identify conflicting data prior to entry.
• Maintain source documents/docket confirmations in the DMS.
• Stay updated on developments, procedures, and rules relevant to docketing.
• Conduct detailed calendaring research and apply jurisdictional rules.
• Perform date calculations according to jurisdictional rules.
• Understand docketing department functions and information collection methods.

Skills

Docketing systems

Microsoft Office

Legal research

Communication skills

Education

Bachelor’s degree or equivalent experience

4 years minimum experience in litigation

Tools

CourtAlert

Document Management System (DMS)

PACER/ECFs

Job description

Position Summary

Are you looking for a culture with positive core values that fosters collaboration while utilizing critical thinking and attention to detail plus work remotely? Ogletree Deakins is looking for an experienced Docketing Specialist in the Tampa area to join our Client Information Risk Services department for a full-time, 40-hour work week. The Docketing Specialist is responsible for executing a wide range of functions including, but not limited to, reviewing electronic mail and filings for accuracy and completeness, and communicating routinely with attorneys, paralegals and practice assistants. The Docketing Specialist also participates in, or manages, assigned projects and/or tasks for local, regional, or Firm-wide initiatives.

We will consider qualified applicants with criminal histories in the manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the Fair Chance Ordinance.

Essential Functions

• Review records and enter schedules or deadlines into the docketing system as needed.
• Generate and proof for quality all routine and specialized docketing system reports, as well as generate and distribute docket reports in accordance with Docketing Department reporting schedule.
• Review state, federal and judges’ rules, preferences and standards for date calculations and distribute that information to team members.
• Recognize conflicting data prior to entry.
• Ensure retention of source documents/docket confirmation in the Document Management System.
• Keep abreast of developments, procedures, and rules in forums where responsible.
• Undertake detailed research into calendaring, jurisdictional rules and regulations within docketing software.
• Perform date calculations, applying jurisdictional rules.
• Familiarity with docketing department functions, terminology and information collection methods.

Requirements

• Bachelor’s degree or equivalent experience, and 4 years minimum experience in litigation.
• Experience with, CourtAlert or other docketing systems preferred.
• Proficient in all Microsoft applications, including but not limited to Word, Excel, Outlook, and the Document Management System (DMS).
• Familiarity with PACER and Electronic Court Filings (ECFs).
• Excellent research, analytical and reasoning skills, including a demonstrated understanding of how data interrelates.
• Excellent and consistent attention to detail and accuracy.
• Strong verbal and written communication skills and able to effectively communicate and provide explanations to all levels of attorneys and staff in the Firm.
• Ability to effectively handle multiple assignments within the parameters of the job functions, and to perform in an environment of shifting turnaround times.
• Strong ability to take ownership and responsibility for projects or special assignments.
• Solid initiative and independent judgment skills.
• Reliable, dependable and able to work independently or as part of a team.
• Excellent customer service orientation; positive and proactive manner; strong work ethic.

Benefits

In accordance with the Colorado Equal Pay for Equal Work Act, the expected salary range for this Colorado position is between $64,800 and $97,200. In accordance with New York State’s Wage Transparency Law, the expected salary range for this New York State position is between $71,440 and $107,160. In accordance with California’s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $64,800 and $107,160. In accordance with the Washington Equal Pay and Opportunities act, the expected salary range for this Washington position is between $67,920 and $101,880. In accordance with the Wage Transparency Omnibus Amendment Act, the expected salary range for this DC position is between $67,920 and $101,880. In accordance with Maryland’s Equal Pay for Equal Work-Wage Range Transparency Law, the expected salary range for this Baltimore position is between $60,880 and $91,320. In accordance with NJSA 34:6B-23 the expected salary range for this New Jersey based position is between $71,440 and $107,160. In accordance with Illinois Equal Pay Act Transparency Notice, the expected salary range for this Illinois position is between $67,920 and $101,880. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below. The application deadline for this position is 8/31/2026.

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.

Contact Information

If you have questions, please e-mail Libby Naikelis at [e-mail] with Docketing Specialist in the subject line. Please note, applications submitted via e-mail will not be considered.

Firm Overview

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms has named Ogletree Deakins a "Law Firm of the Year" for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its "Law Firm of the Year" in the Litigation - Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.

Equal Opportunity Employer.