Docketing Clerk, Litigation

Ballard Spahr LLP; Seattle (WA); Remote; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, vision, and life-ins

Health savings accounts

401(k) retirement savings plan

Paid time off

Sick leave

Paid holidays

Employee assistance program

Job summary

Ballard Spahr LLP in the United States is seeking a detail-oriented Docketing Clerk to support litigation teams by tracking deadlines and maintaining docket entries. This fully remote role requires coordinating with attorneys, paralegals, and staff to ensure timely reminders and accurate reporting.

Qualifications include a two-year college degree or 3–5 years of relevant docketing experience, strong communication, and the ability to work independently with minimal supervision.

Qualifications

• Two-year college degree or 3–5 years of relevant work experience.
• Strong communication abilities and attention to detail.
• Ability to work independently with minimal supervision and meet deadlines.

Responsibilities

• Work with attorneys, paralegals and legal assistants to ensure docket deadlines and reminders are entered into the tracking system promptly.
• Update and/or cancel docket entries as appropriate (e.g., case settlement, trial date changes).
• Prepare reports of deadlines entered into the docket for attorney review and approval.
• Respond to inquiries from attorneys and staff relating to docket and deadline issues promptly.
• Assist with integration of docket deadlines on cases transferred from other firms.

Skills

Growth mindset

Communication

Detail-oriented

Education

Two-year college degree

Job description

Department: Litigation About Us: Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth. The Docketing Clerk provides essential support to litigation attorneys and paralegals by managing and tracking deadlines for client and client-related matters. They possess advanced technical and administrative skills and are entrusted with significant responsibility, often working with minimal supervision. The successful candidate must demonstrate initiative, sound judgment, and the ability to make decisions within the scope of their authority while ensuring accuracy and compliance with court and client deadlines. We are seeking a highly organized professional who can work independently and collaboratively, fostering strong relationships and effective communication with attorneys, paralegals, and staff across all firm offices to support the timely and efficient delivery of legal services. This position is fully remote.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.
• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

• Work with attorneys, paralegals and legal administrative assistants to ensure that litigation deadlines and reminders are entered into the electronic tracking system in a timely fashion.
• Update and/or cancel docket entries as appropriate (i.e., case settlement, trial date changes).
• Prepare reports of deadlines entered into the docket for attorney review and approval.
• Respond to inquiries from attorneys, paralegals and legal administrative assistants relating to docket and deadline issues in a timely fashion.
• Assist with the integration of docket deadlines on cases transferred from other firms.
• Consult with paralegals and attorneys with any questions if instructions or documents are unclear prior to data entry into the docketing database.

What We’re Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Strong verbal and written communication abilities.
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

• Two-year college degree or three to five years of relevant work experience.
• Previous litigation docketing experience working in a law firm, corporate legal department or government agency.
• Working knowledge of litigation docketing procedures.
• Ability to work beyond the standard scheduled hours as needed.

The targeted salary range for this position is from $65,000 – $80,000, which reflects the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, qualifications, and location.

• For eligible employees Ballard Spahr offers medical, dental, vision, and life insurance, health savings accounts, flexible spending accounts, short and long-term disability, a 401(k)-retirement savings plan, paid time off, sick leave, paid holidays and an employee assistance program.

A detailed summary of available benefits can be found here on our Careers website.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success.

We welcome and encourage applicants from all backgrounds to apply. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.

Ballard Spahr LLP, an AmLaw 100 law firm with more than 750 lawyers in 19 U.S. offices, serves clients across industry sectors in litigation, transactions, and regulatory compliance. We partner with clients—from startups to Fortune 500 companies, governments, and nonprofit organizations—to deliver the strategic counsel, powerful advocacy, and dynamic thinking that helps them overcome challenges, protect what’s important, and position for future success. The firm combines a comprehensive scope of practice with strong regional market knowledge. And we are nationally recognized in the development and use of innovative technology to drive efficiency, transparency, and results.

Please visit www.ballardspahr.com.