Docket Administrator

Confidential; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

Confidential is seeking a Docket Administrator to manage the master litigation calendar, calculate deadlines, and communicate critical dates to attorneys and staff. The role requires reviewing court filings, applying rules, and maintaining accurate docket records to ensure timely litigation events.

Responsibilities include calculating deadlines, entering calendar events, researching court rules, and generating weekly docket reports for distribution to the legal team.

Qualifications

• Two years of law office calendaring experience.
• Thorough understanding of legal terminology, pleadings, and court structures.
• Experience calculating legal deadlines and applying court rules to litigation documents.
• Knowledge of state and federal courts and related tribunals.

Responsibilities

• Review and interpret court orders, correspondence, emails, briefs, pleadings, and other legal documents to identify deadlines and events requiring docketing.
• Calculate and enter litigation deadlines and calendar events into the docketing system based on applicable court rules, orders, and procedures.
• Research state and federal court rules, administrative agency requirements, and other applicable judicial rules when necessary.
• Maintain accurate and current docket records, including calendar entries and attorney and client/matter information.
• Run weekly docket and reminder reports and distribute them to attorneys and staff.
• Monitor deadlines and completed events and follow up with attorneys and staff to confirm completion.
• Utilize docketing timelines and codes to calculate limitations and deadlines involving trials, motions, discovery, and other litigation events.
• Review docket reports for accuracy based on applicable code sections, local rules, and court requirements.
• Respond to attorney and staff questions regarding court rules, deadlines, date calculations, and docketing information.
• Communicate docketing issues and system needs to the Docket Manager.
• Serve as backup for other Docket Administrators and the Docket Manager as needed.
• Perform other duties as assigned.

Skills

Litigation calendaring

Deadline calculation

Court rules interpretation

Docketing software

Attention to detail

Communication skills

Independent work

Tools

CompuLaw

Milana

ECFx

MS Word

MS Excel

Job description

The Docket Administrator is responsible for maintaining the organization’s master litigation calendar, accurately calculating and recording legal deadlines, and communicating critical dates to attorneys and staff. This position reviews court filings and other legal communications, applies applicable court rules and orders, and maintains accurate docket records to help ensure deadlines and litigation events are completed on time.

Key Responsibilities

• Review and interpret court orders, correspondence, emails, briefs, pleadings, and other legal documents to identify deadlines and events requiring docketing.
• Calculate and enter litigation deadlines and calendar events into the docketing system based on applicable court rules, orders, and procedures.
• Research state and federal court rules, administrative agency requirements, and other applicable judicial or quasi-judicial rules when necessary.
• Maintain accurate and current docket records, including calendar entries and attorney and client/matter information.
• Run weekly docket and reminder reports and distribute them to attorneys and staff.
• Monitor deadlines and completed events and follow up with attorneys, paralegals, and practice assistants to confirm completion.
• Utilize docketing timelines and codes to calculate limitations and deadlines involving trials, motions, discovery responses, and other litigation events.
• Review docket reports for accuracy based on applicable code sections, local rules, and court requirements.
• Respond to attorney and staff questions regarding court rules, deadlines, date calculations, and docketing information.
• Communicate docketing issues, rule requirements, and system needs to the Docket Manager.
• Serve as backup for other Docket Administrators and the Docket Manager as needed.
• Perform other duties as assigned.

Minimum Education & Experience Requirements

• Minimum of two years of law office calendaring experience.
• Thorough understanding of legal terminology, pleadings, and court structures.
• Experience calculating legal deadlines and applying court rules and court orders to litigation documents.
• Knowledge of state courts, federal courts, appellate courts, the Trademark Trial and Appeal Board, and other applicable jurisdictions and administrative bodies.
• No specific education requirement was stated.

Special Requirements

• Must reside near an East Coast office location in Pennsylvania, New Jersey, Washington, DC, or Florida and be able to report to an office when required.
• Must be available for onsite training, equipment retrieval, and other situations requiring physical presence.
• May occasionally be required to work overtime.

Knowledge, Skills, and Abilities

• Knowledge of litigation calendaring and docketing procedures.
• Ability to interpret court rules, court orders, pleadings, and other legal documents.
• Ability to accurately calculate litigation deadlines and calendar dates.
• Ability to use or learn CompuLaw, Milana, ECFx, and other docketing software.
• Experience or ability to train on CompuLaw Vision SQL.
• Proficiency with current versions of Microsoft Word and Excel.
• Accurate typing and data-entry skills.
• Ability to research state, federal, appellate, administrative, and other applicable court rules.
• Strong attention to detail and follow-through.
• Ability to prioritize multiple deadlines and work accurately in a fast-paced environment.
• Basic math skills.
• Effective written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Ability to communicate effectively with attorneys, paralegals, practice assistants, and other staff.

Additional Desired Characteristics

No additional preferred qualifications specified.

This is a fully remote position; however, employees must reside near one of the organization’s designated East Coast offices and be able to report onsite when necessary for training, equipment retrieval, or other business needs. Occasional overtime may be required.