DOC PSSC Sourcing Contract Management OFFICE COORDINATOR

Illinois Comptroller; Springfield (IL); On-site; USD 48,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Pension plan

Paid state holidays

Paid vacation

Job summary

Illinois Department of Corrections is seeking an Office Coordinator to act as an administrative secretary and support the Sourcing/Contract Management Section. The role involves maintaining confidentiality of sensitive materials, researching in the contract database, and preparing information for reports.

The position requires aptitude in typing, basic office software, and timekeeping coordination. Work hours are 8:30am-5pm, Monday to Friday, with a Springfield location and a strong emphasis on

Qualifications

• Two years of secretarial/business college or equivalent experience.
• Ability to keyboard accurately at 30 WPM.

Responsibilities

• Serve as administrative secretary.
• Maintain confidentiality of sensitive materials.
• Access contract database to research and provide information for reports.
• Compile and keyboard information for inquiries from statewide staff.
• Coordinate timekeeping for the Sourcing/Contract Management Section.

Skills

Typing 30 WPM

Secretarial skills

Office administration

Education

Secretarial/business college (2 years)

High school diploma + 2 years related office experience

Tools

Microsoft Word

Excel

Outlook

Job description

DOC PSSC Sourcing Contract Management OFFICE COORDINATOR

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID: 56541Opening Date: 08/06/2026Closing Date: 08/19/2026 11:59 p.m.Agency: Department of CorrectionsClass Title:OFFICE COORDINATOR - 30025Skill Option:KeyboardingBilingual Option:NoneSalary: Anticipated Starting Salary $4,272 monthly; Full Range $4,272-$5,878 monthlyJob Type: SalariedCategory:Full TimeCounty: SangamonNumber of Vacancies: 1Bargaining Unit Code:RC014 Clerical Employees, AFSCMEMerit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Position Overview

IDOC is looking to hire an Office Coordinator to serve as administrative secretary. In addition, this position will maintain confidentiality of materials that are highly complex and sensitive in nature, access the contract database to research and provide information for various reports, compile and keyboard information, coordinate timekeeping and recommend new and improved methods and procedures. If you are detail oriented and can multi-task, this position is for you. We strongly encourage all qualified individuals to apply.

Essential Functions

• Serves as an administrative secretary.
• Maintains confidentiality of materials which are of a highly complex and sensitive nature.
• Accesses contract database to research and provide information for various reports.
• Compiles and keyboards information to assist in responding to inquiries from statewide field staff to clarify contract issues and procedures.
• Coordinates timekeeping for the Sourcing/Contract Management Section, supplying time off slips and daily attendance records to the timekeeper on a daily basis.
• Recommends new and improves methods and procedures related to Section's transactions, reports and files.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial/business college,OR completion of high school and two (2) years related office experienceOR two (2) years of independent business experience.
• Requires the ability to keyboard accurately at 30 words per minute.

Preferred Qualifications

• Prefers at least one (1) year of work experience dealing with sourcing and/or contract management with multiple vendors in a large organization.
• Prefers at least one (1) year of work experience gathering information for report preparation.
• Prefers at least two (2) years of work experience working with confidential materials which are of a highly complex and sensitive nature.
• Prefers at least one (1) year of work experience responding to inquiries from higher level staff and different vendors.
• Prefers at least one (1) year of work experience serving as a timekeeper and/or maintaining accurate time and attendance records.
• Prefers at least one (1) year of work experience processing requests for proposals and/or invitations for bids.
• Prefers at least one (1) year of work experience in the procurement process.
• Prefers intermediate proficiency using Microsoft Word, Excel, and Outlook and/or similar type of computer programs.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 8:30am-5pm Mon-Fri, Sat/Sun off

Headquarter Location: 1000 E. Converse Avenue, Springfield, IL 62702
Work County: Sangamon
Agency Contact: Jamie Barrett
Email: [e-mail]
Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As a IDOC employee, you are entitled to a robust benefits package that includes:

• Flexible work schedules in some program areas (flexible time and hybrid options)
• Health, life, vision, and dental insurance
• 12 weeks paid maternity/paternity leave
• Pension Plan – vesting at 10 years for Tier II
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays 13-14 days annually
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
• Employee Assistance Program and/or mental health resources