DME Coordinator

Breg, Inc.; South Bend (IN); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

Comprehensive Benefits

Paid Time Off

Growth & Development

Diversity & Inclusion

Job summary

Breg, Inc. in South Bend, IN is seeking a Durable Medical Equipment (DME) Coordinator to manage end-to-end DME operations within our orthopedic solutions team.

You will act as SME to physicians and staff, oversee DME services in the EHR, assist with product selection, fittings, and patient education, and collaborate with cross-functional teams to improve patient outcomes and operational efficiency.

Qualifications

• Associates degree in a healthcare-related field or certificate program.
• Minimum of 2 years of experience in a healthcare environment, preferably with orthotics, athletic training, sports medicine, DME, or patient care.

Responsibilities

• Serves as SME to physicians, clinical staff, and healthcare partners with advanced product guidance and workflow optimization.
• Oversees coordination of DME services within the EHR, ensuring accurate patient registration, scheduling, and TOA/payment practices.
• Dispenses prescribed DME per provider orders and supports decisions with clinical feedback.
• Performs fitting and adjustment of DME products and braces for complex cases.
• Assesses patient needs, performs measurements, and handles fittings for orthopedic soft goods and functional bracing.

Skills

EHR knowledge

Orthopedic familiarity

AI productivity tools

Communication skills

Education

Associates degree in healthcare

Tools

Athena EHR

PMS software

Surgical scheduling software

Job description

Join Our Team and Keep Moving Forward with Breg!

At Breg, we are dedicated to advancing orthopedic solutions that enhance the lives of patients and support healthcare professionals. As a leader in the orthopedic industry, we provide innovative products, consulting, technology, and services that help people move forward with confidence.

We are currently seeking a Durable Medical Equipment (DME) Coordinator in South Bend, Indianato join our team. If you thrive in a dynamic environment where innovation and impact go hand in hand, this is the opportunity for you.

Who You Are

You are a forward-thinking professional who values collaboration, innovation, and making a meaningful difference. You bring expertise in your ability to demonstrate ownership and accountability; the ability to plan, execute, control and deliver; communicate effectively both written and verbal; lead and influence others effectively. Demonstrates critical thinking in your ability to define complex problems, collect data, establish facts, and draw valid conclusions. The position requires the ability to develop priorities and adjust work plans to meet deadlines.

What You’ll Do

As a DME Coordinator, you will:

• Serves as a subject matter expert (SME) to physicians, clinical staff, and healthcare partners, providing advanced
  product guidance, workflow consultation, and protocol development for new and existing products to optimize
  patient outcomes and operational effectiveness.
• Oversees coordination of durable medical equipment (DME) services within the electronic health record (EHR)
  system, ensuring accurate patient registration, scheduling processes, and compliance with time-of-service (TOS)
  payment practices.
• Dispenses prescribed DME in accordance with provider orders and patient-specific needs while providing clinical
  feedback to support appropriate selection and dispensing decisions.
• Performs advanced fitting, application, and adjustment of DME products, including functional and semi-rigid
  bracing, applying clinical expertise, training, and company standards to complex patient scenarios.
• Independently assesses patient needs and performs measurements and fittings for orthopedic soft goods and
  functional bracing, including non-routine or highly specialized cases requiring elevated judgment.
• Provides comprehensive education to patients and consultative feedback to healthcare providers regarding product
  use, clinical considerations, and expected outcomes, ensuring appropriate documentation and continuity of care.
• Delivers exceptional patient service and timely follow-up in accordance with policies, procedures and management
  expectations.
• Utilizes Breg Vision to oversee DME inventory management by monitoring utilization, ordering supplies, and
  directing stock levels, storage, and merchandising practices to ensure alignment with operational, compliance, and
  financial objectives.
• Provides consultative on-site DME support and product delivery across assigned accounts, resolving complex service
  or product issues (e.g., missed pickups or equipment concerns) while strengthening customer relationships within
  the health system.
• Processes warranty returns for wholesale products by initiating Return Materials Authorizations (RMAs),
  coordinating exchange processing with Customer Care team, and manages preparation and shipment of
  returned items in accordance with the account's return policy.
• Partners with providers and internal stakeholders to evaluate and approve exception-based patient return
  scenarios, ensuring appropriate financial and operational outcomes.
• Executes patient outreach initiatives and campaigns related to DME orders and follow-up care.
• Collaborates with third-party billing providers to coordinate Estimated Out-of-Pocket (EOOP) costs, Prior
  Authorizations (PAs), and related processes.
• Maintains accurate provider and product data within Breg Vision in partnership with the Impact Team.
• Facilitates training and knowledge transfer for customer site staff, including walk-in clinic personnel, to enhance
  adoption of Breg (e.g., Vision) systems and product utilization.
• Collaborates with cross-functional teams (e.g., Solutions, Sales, Field Operations, Customer Care) to resolve issues
  and enhance service efficiency.
• Maintains a high level of professionalism, discretion, and confidentiality while ensuring accuracy and compliance in
  all activities.
• Prepares daily, weekly, and monthly reports for management and account review, analyzing data for trends and
  identifying opportunities for process or performance improvement.
• Adheres to all Breg policies, standard operating procedures (SOPs), applicable healthcare regulations, including
  Health Insurance Portability and Accountability Act (HIPAA) and Food and Drug Administration (FDA) requirements,
  as well as policies and procedures of the assigned customer account.
• Responsible for behaving in a professional manner both internally and externally in relationships that positively
  impact the company's reputation and comply with the company's policies and practices. Responsible for being
  accountable and committed to demonstrating cultural beliefs and achieving the key results of the company.
• Responsible for promoting Breg's culture within the organization using established tools such as storytelling,
  providing focused feedback, and recognition. The performance of the position is aligned with the culture of
  commitment and accountability, following the steps of: See it, Own it, Solve it, and Do it.
  

What You Bring

• Associates degree in a healthcare-related field, completion of an approved healthcare certification or certificate
  program required. Experience may be considered in lieu of education.
• Minimum of 2 years of experience in a healthcare environment, preferably with hands on experience in orthotics,
  athletic training, sports medicine, DME, or patient care, required.
• Holds and maintains applicable certification or licensure such as American Board Certification (ABC) Certified
  Fitter-orthotics (CFo), Board of Certification (BOC), Athletic Training licensure, Orthopaedic Technologist
  Certification, preferred.
• Previous experience in DME preferred.
• Knowledge of electronic health records (EHR), preferably Athena, and understanding of where various data points
  and clinical information is located required.
• Experience with practice management software (PMS) preferred.
• Experience with surgical scheduling and workflow management software preferred.
• Familiarity with standard workflows and procedures in orthopedic clinics or physician offices required.
• Knowledge of orthopedic bracing and supply products, as well as the applicable procedures for utilization, is
  required.
• Experience using artificial intelligence productivity tools such as Microsoft Copilot, ChatGPT, or Claude preferred.

Why Breg?

At Breg, we invest in our people and culture. We offer:

• Comprehensive Benefits: Medical, dental, vision, disability, and life insurance, effective the first of the month after hire.
• Work-Life Balance: Paid Time Off (PTO) and company-paid holidays.
• Growth & Development: Opportunities for professional advancement within a company that values your contributions.
• Commitment to Diversity & Inclusion: Breg is proud to be an Equal Employment Opportunity employer, fostering a diverse and inclusive workplace.

Salary Range: $48,000-$50,000 US. Actual compensation is determined by factors such as experience, skills, and business needs. This range reflects the minimum and maximum target range for new hire base salary/pay across all US locations. Actual pay is based on many factors unique to each candidate, including but not limited to geographical location, work experience, skill set, relevant trainings and certifications, and business needs. The base pay range is subject to change and may be modified in the future. This role may also be eligible for a variable comp plan paid out on a quarterly basis.

Breg is an Equal Employment Opportunity Employer and dedicated to a diverse work force and Drug Free work environment. EOE/Minorities/Females/Vet/Disabled are encouraged to apply.

Applicants must be currently authorized to work in the United States on a full-time basis. The Company will not sponsor applicants for work visas for this position.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.